PowerPoint Tutorial 5 Applying Advanced Special Effects in Presentations

1. PowerPoint Tutorial 5Applying Advanced Special Effects in Presentations

2. Objectives • Copy a slide to another application • Copy a slide to another slide as a picture object • Create and modify a SmartArt diagram • Apply complex animation and sound effects to a presentation • Download clip art from Microsoft Office Online • Manipulate background objects on a slide • Apply special effects to a text box • Create a numbered list on a slide New Perspectives on Microsoft Office PowerPoint 2007

3. Objectives • Use drawings and diagrams from other applications in a PowerPoint presentation • Apply callouts to a diagram • Insert an audio track from a CD into a presentation • Record a narration • Set up a self-running presentation • Create and edit a custom show New Perspectives on Microsoft Office PowerPoint 2007

4. Copying a Slide as a Picture into Another Program • In the Slides tab in Normal view or in the slide pane in Slide Sorter view, select the slide from which you want to make a picture image • In the Clipboard group on the Home tab, click the Copy button • Switch to the document into which you want the picture object inserted • In the Clipboard group on the Home tab, click the Paste button arrow, click Paste Special to open the Paste Special dialog box, click Picture (PNG) or some other picture format, and then click the OK button New Perspectives on Microsoft Office PowerPoint 2007

5. Copying a Slide as a Picture into Another Program New Perspectives on Microsoft Office PowerPoint 2007

6. Creating and Modifying SmartArt Diagrams • Select a bulleted list on a slide • Click the Convert to SmartArt Graphic button on the Home tab, and then click the desired layout New Perspectives on Microsoft Office PowerPoint 2007

7. Animating a Process Diagram • Click a box in the process diagram • Click the Animations tab, and then click the Animate arrow • Select an animation effect • Use the CustomAnimation button to customize the animation New Perspectives on Microsoft Office PowerPoint 2007

8. Animating a Process Diagram New Perspectives on Microsoft Office PowerPoint 2007

9. Animating a Background Object • Click the View tab, and then click the Slide Master button • Insert the object on the Title Slide Layout master • Select the object, and then add the animation effect using the Custom Animation task pane New Perspectives on Microsoft Office PowerPoint 2007

10. Animating a Background Object New Perspectives on Microsoft Office PowerPoint 2007

11. Downloading Clips from Microsoft Office Online • Display the slide into which you want to insert a picture, motion, or sound clip • Click the Insert tab on the Ribbon, and then in the Illustrations group, click the Clip Art button to open the Clip Art task pane • Click the “Clip art on Office Online” link at the bottom of the task pane • Use the search feature on the Office Online Web page to find the clips that you want, and then click the check box below each clip that you want to download • Click the Click to Download button. The clips will be downloaded to your computer and organized in your Microsoft Clip Organizer, which the Clip Art task pane uses when you search for clips New Perspectives on Microsoft Office PowerPoint 2007

12. Downloading Clips from Microsoft Office Online New Perspectives on Microsoft Office PowerPoint 2007

13. Creating and Formatting a Numbered List • Click anywhere in the bulleted list, and then click the edge of the bulleted list placeholder • Click the Numbering button on the Home tab New Perspectives on Microsoft Office PowerPoint 2007

14. Adding Illustrations and Callouts • Click the Insert tab, and then click the Picture button • Navigate to the folder containing the picture and then double-click it • Reposition and resize the picture as necessary • Click the Insert tab and then click the Shapes button • Click the callout you want to insert New Perspectives on Microsoft Office PowerPoint 2007

15. Adding Illustrations and Callouts New Perspectives on Microsoft Office PowerPoint 2007

16. Applying Special Effects to a Text Box • Click the Insert tab, and then click the Text Box button • Insert the text you want in the text box • Use the Text Direction button on the Home tab to rotate the text if necessary • Use the Shape Fill button arrow to change the color of the text box • Use the Shape Outline button arrow to change the text box’s outline New Perspectives on Microsoft Office PowerPoint 2007

17. Applying Special Effects to a Text Box New Perspectives on Microsoft Office PowerPoint 2007

18. Copying a Slide as a Picture Object • Switch to Slide Sorter view, and then select the slide you want to copy • In the Clipboard group on the Home tab, click the Copy button • Switch to Normal view, and then go to the slide into which you want to paste the picture of the copied slide • In the Clipboard group, click the Paste button arrow, click Paste Special, and then click one of the Picture options in the As list box • Click the OK button in the Paste Special dialog box New Perspectives on Microsoft Office PowerPoint 2007

19. Copying a Slide as a Picture Object New Perspectives on Microsoft Office PowerPoint 2007

20. Playing a CD Track While Showing a Slide • Click the Insert tab on the Ribbon, and then in the Media Clips group, click the Sound button arrow • Click Play CD Audio Track • Select the starting and ending track in the Clip selection section of the dialog box, and specify other options, as desired • Click the OK button • Place a music CD into your computer’s CD-ROM or DVD drive before you run the slide show to play the selected track during the slide show New Perspectives on Microsoft Office PowerPoint 2007

21. Playing a CD Track While Showing a Slide New Perspectives on Microsoft Office PowerPoint 2007

22. Recording a Narration • In Normal view, go to the slide where you want to start recording a narration • Click the Slide Show tab on the Ribbon, and then in the Set Up group, click Record Narration • Click the Set Microphone Level button, position the microphone where you want it while you record the slide show narration, read the text shown in quotes in the dialog box, and then click the OK button • Leave the Link narrations in check box unselected if you want to save the narration with the presentation; select it if you want to save the narration in another file that is linked to the presentation file New Perspectives on Microsoft Office PowerPoint 2007

23. Recording a Narration • Click the OK button • Speak into the microphone to record the narration for the current slide • Press the spacebar to go to the next slide (if desired), record the narration for that slide, and then continue, as desired, to other slides • After completing the narrations, press the Esc key to end the slide show • Click the Save button to save the timing of the presentation, or click the Don’t Save button to save only the narration New Perspectives on Microsoft Office PowerPoint 2007

24. Setting Up a Self-Running Presentation • A self-running presentation includes one or more of the following: • Automatic timing • Hyperlinks • Narration • Kiosk browsing New Perspectives on Microsoft Office PowerPoint 2007

25. Setting Up a Self-Running Presentation New Perspectives on Microsoft Office PowerPoint 2007

26. Creating and Editing a Custom Show • A custom show is a presentation in which selected slides are left out of the presentation or the order of slides is changed without actually deleting or moving slides within the PowerPoint file • On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button, and then click Custom Shows • Click the New button New Perspectives on Microsoft Office PowerPoint 2007

27. Creating and Editing a Custom Show New Perspectives on Microsoft Office PowerPoint 2007