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PowerPoint Presentations Text and Graphics Techniques Tips What we’ll look at…. Uses for PowerPoint Starting out Blank or design Choosing slide layouts Inserting & Formatting Text Inserting Graphics Viewing and arranging slides Creating/Printing notes and handouts

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PowerPoint Slideshow about 'PowerPoint Presentations' - JasminFlorian


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Powerpoint presentations l.jpg

PowerPoint Presentations

Text and Graphics

Techniques

Tips


What we ll look at l.jpg
What we’ll look at….

  • Uses for PowerPoint

  • Starting out

    • Blank or design

  • Choosing slide layouts

  • Inserting & Formatting Text

  • Inserting Graphics

  • Viewing and arranging slides

  • Creating/Printing notes and handouts


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PowerPoint Presentations

  • Presentations at conferences or committees

  • Classroom modules


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Presentations

  • Text and illustrations

    • Pictures

    • Graphs

    • Cartoons for color and variety

  • Presentation + space for notes = Ready-made handouts


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Classroom modules

  • Outline notes

    • Basis of your lecture segment

  • Photos/Sounds/Videos/Diagrams/Charts

    • Illustrate points

    • Language learning

    • Processes (Physics, Chemistry)

    • Business trends, stats


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Starting a new presentation

  • Open PowerPoint

  • Start Button  All Programs  Microsoft PowerPoint

  • If a blank presentation doesn’t appear

    • On the menu bar, click File  New

    • The New presentation pane appears at the right


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Starting choices

  • On the New Presentation pane choose:


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Starting choices: Blank

  • On the New Presentation pane choose

    • Blank presentation for a simple white or colored background

    • (Add design later)


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Starting choices: Design Template

  • On the New Presentation pane choose

    • Blank presentation for a simple white or colored background

    • (Add design later)

    • From Design Template to choose from pre-designed graphic backgrounds


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Starting choices: AutoContent

  • On the New Presentation pane choose

    • Blank presentation for a simple white or colored background

    • (Add design later)

    • From Design Template to choose from pre-designed graphic backgrounds

From AutoContent Wizard to get help with content for standard business presentations


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Blank presentation screen

Slide Thumbnails: Click to move to slides

Task pane: Changes with your Insert menu choices


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Blank presentation

  • Add slide layout later Easy!

  • Format  Slide Design


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Starting from Design template

  • New From Design Template

  • Or: Format > Slide Design

  • Template pane opens to the right

  • Click a graphic scheme to choose a design for your presentation

    • Change Templates anytime

    • Remove background pictures from individual slides


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Title Slide

  • First slide = Title slide

    • Different format from remainder

    • Enter title and subtitle text

    • Subtitle can be:

      • Topic areas

      • Short description

      • Blank


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Adding more slides

  • On the menu bar, click Insert  New Slide

  • OR: Click the New Slide icon

  • Or: Press Control-M


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Choosing a slide layout

When you add a new slide:

  • Apply slide layout pane appears at right

  • Click to apply your choice

    • Text = Bullets

    • Graphics: Easily add clip art or images saved on your computer

    • Combinations: Text and Graphics frames

  • Always add a title

  • Everything easily changed!


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Frames

  • Selecting a layout inserts movable containers (frames) to hold text or graphics

    • Graphics don’t have to be in a graphics box

  • Frames are movable and resizable

Text and graphics layouts


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Text frames

  • Text normally in levels of bullets (Here’s level 1 in this Slide Design)

    • Level two

      • Level three

        To get rid of a bullet, backspace at the beginning of a line

  • Bullet and text styles are set in the Slide Design

    • You can change the Master slide (View > Master > Slide Master)


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Adding Text

  • Type text in a text frame

  • To go down to the next level of bullet:

    • Press Tab at the beginning of a line or

    • Click the Increase Indent icon on Formatting toolbar

  • To go back to a higher level bullet:

    • Press Shift-Tab at the beginning of a line or

    • Click the Decrease Indent icon on Formatting toolbar


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Change Text Color:Click down arrow to see more choices

Bold ItalicUnderline Shadow

Add or take away numbering or bullets

Align: Left Center Right

Make text Bigger/Smaller

Text: Other formatting

  • Highlight text to format

  • Use toolbar button to format

  • Use sparingly!


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Techniques: Text

  • Clear Titles

  • Nothing below 18/20 pt

  • Short bullets

    • Explicate as you present

    • Not full text

  • San Serif Fonts

    • Arial, Helvetica, Verdana, Tahoma

  • Best Serif font: Georgia

    • This text: Verdana (Sans Serif top and brown) and Georgia (smaller black)


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Tips: Text and graphics

  • Appropriate graphic style

    • Serious and subdued

    • Playful and cartoony

    • Illustrative photos

  • Consistent style, colors

    • Drawings with similar look

  • Not too busy

    • Not even 1 graphic per page unless illustrating a point


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Tips: Consistency

  • Text as well as Graphics styles set in the Slide Design you choose

  • Styles include:

    • Type Face sizes and colors

    • Bullet styles and colors

    • Background graphics


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Master slides

  • Presentation designs set by Master slides

  • To view and change

    • View > Slide Master

  • Changing an aspect of the master changes your whole presentation - consistently


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Graphic frames

  • Select a layout that includes a graphics frame

  • Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture

    • Pictures don’t have to be in a graphics frame


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Pictures

  • Before PowerPoint:

    • Assemble your pix from camera/scan/Web

  • Web: Search with Google―Image tab

    • Click thumbnail of picture

    • Then click See full-sized image

    • Right-click (Control-click on Mac)

    • Click Save Picture as: to download

    • Remember where you saved the picture!


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Choosing Pictures

  • Choose Pictures like shoes

  • Are they the right fit?

    • Size: Dimensions and File Size

    • Can resize (some) in PowerPoint

  • Do they go with your presentation?

    • Relevance

  • Do they go with each other?

    • Consistency, style


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Techniques: Inserting pictures

  • Insert  Picture

  • Clip art

    • for supplied art

  • From File

    • for your pictures on disk


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Techniques: Tweaking pictures

  • Use the Picture toolbar

    • View Toolbars, Picture

    • Quickly add lines, change brightness, contrast, even color (sometimes)

  • Size, position, tilt graphic

    • Don’t make it (much) larger


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Choose transparent color

Change to shades of grey

Change contrast

Crop (get rid of part of picture)

Add lines

Re-color (sometimes)

Reset to original

Change brightness

Flip

Compress

Open Format picture window

The picture toolbar

To show toolbar: Click a picture

If the toolbar doesn’t appear:

Right-click picture and choose “Show Picture toolbar”

  • Click to select picture before you choose an option


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Manipulating Pictures

Drag to rotate

  • Don’t make pictures larger

    • Bigger = Fuzzier

  • Control in PowerPoint:

    • Placement

    • Size

    • Rotation

Drag corner bubble to resize

Click and drag to move


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Getting Fancy

  • You can:

  • Add transitions between slides

  • Animate text

  • Make graphics appear and disappear

  • See the PowerPoint Animations presentation for more information.


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Getting Fancy

  • You can:

  • Add transitions between slides

  • Animate text

  • Make graphics appear and disappear

  • See the PowerPoint Animations presentation for more information.

Don’t Overuse!


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Getting Fancy

  • You can:

  • Add transitions between slides

  • Animate text

  • Make graphics appear and disappear

  • See the PowerPoint Animations presentation for more information.

Can be annoying!

Don’t Overuse!


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Ways to View your slides

  • View menu: changes slide display

  • Normal:

    • Create/Edit

  • Slide Sorter

    • Thumbnails to move around or delete

  • Slide Show

    • Full-Screen presentation

  • Notes Page

    • Type in notes for presenter or for handouts


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Slide Sorter View

  • Open from

    • View menu

    • View icons (lower left)

  • Click slide to select

    • Drag to move

    • Press Delete to remove


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Notes View

  • Open from

    • View menu

  • Bottom section for text

    • Notes to print for presenter or for distribution

Type your notes here


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Printing

Click down-arrow to see print choices

From Menu bar: File > Print

  • In lower left, use the Print what pulldown to choose:

  • Slides―1 slide /page

  • Handouts―several slides/page

    • 3 per page prints lines for notes to right

  • Notes pages―like Notes view

    • Slide with your notes

  • Outline View―Text only


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    Printing Handouts

    Click down-arrow to set slides/page

    • Choose 3 slides per page to get lines for notes

    • Check Frame slides for line around slide images


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    Printing Headers/Footers

    Click preview button to set print options

    • On the menu bar, click File > Print, and then click Preview

    • OR: On the menu bar, click View > Header and Footer

    • Add Date, Name of presentation, etc.


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    Summary

    • Use PowerPoint for

      • Conferences

      • Meetings

      • Classroom modules

    • Start from blank or design template

      • Add or change design template at will

    • Add text

      • Bullet form primarily: Promote and demote bullets

    • Insert pictures

      • Insert saved pictures or clip art

    • Print Handouts, Notes pages or text outline


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