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Girl Scouts USA Secure Site Project Kickoff

This kickoff meeting agenda outlines the goals, project plan, deliverables, action items, and discussions for the Girl Scouts of the USA Secure Site Project. The project aims to develop a collaborative and efficient website for headquarters and councils, bridging information gaps and fostering a sense of community. The deliverables include user research findings and personas, functional requirements matrix, content strategy, use cases, high-level information architecture, wireframes, user interface guidelines, design comps and visual style guide, and usability test plan and report.

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Girl Scouts USA Secure Site Project Kickoff

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  1. Girl Scouts of the USASecure Site Project Kickoff[date]

  2. Agenda • Introductions • Goals • Project Plan • Deliverables • Action Items • Discussion

  3. Girl Scouts of the USA Team • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number]

  4. [company] Team • [name], Managing Director • [email address] • [telephone number] • Lawrence Najjar, User Experience Architect • [email address] • [telephone number] • [name], Engagement Leader • [email address] • [telephone number]

  5. Project Goals • Develop site for headquarters and councils that will: • Encourage collaboration, communication, & information sharing • Bridge info gap between headquarters & councils • Streamline communications internally & externally • Create reliable two-way channel for publication & gathering feedback • Tailor information to each user’s world view & personal preferences • Allow users to manage, document, & discuss information effectively • Provide online tools to help users increase productivity & efficiency • Foster stronger culture & sense of community • Design site focused on the needs of community • Ensure site is easy to navigate, user-friendly, & requires little if any training • Establish simple authentication process

  6. Project Plan

  7. Deliverables • User Research Findings and Personas • Functional Requirements Matrix • Content Strategy • Use Cases • High level Information Architecture and Navigation Model • Wireframes • User Interface Guidelines • Design Comps • Visual Style Guide • Usability Test Plan and Report

  8. User Research Findings and Personas • Summarizes stakeholder & user interview findings with focus on user needs • Includes up to 5 representative user personas

  9. Functional Requirements Matrix • Describes user interface features & functions required to support project goals • Includes scope estimates & priorities • Used to formulate roadmap for design and development

  10. Content Strategy • Describes and prioritizes content needed on site • Reveals content gaps

  11. Use Cases • Describes steps for users to perform key tasks

  12. High level Information Architecture and Navigation Model • Includes site organization & user navigation design

  13. Wireframes & User Interface Guidelines • Shows 20 representative, non-graphical page designs • Shows how page works (interaction design) • Guidelines provides detailed description of control and field behaviors for the wireframes

  14. Design Comps & Visual Style Guide • Shows how representative pages look (visual design) • Includes branding, images, layout, & typography • Visual style guide documents visual design, including color palette, font specifications, suggested images, page layouts, table specifications, navigation, & header specifications.

  15. Usability Test Plan & Report • Describes usability test objectives, task scenarios, & measurements • Summarizes findings and suggested design changes

  16. Action Items • Schedule stakeholder interviews • Schedule end-user interviews • Get on-site workspace • Get new branding information eventually

  17. Discussion

  18. Computer Generated Solutions Team • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number]

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