How to Write a Nomination Letter

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6/4/2012. How to Write a Nomination Letter. 2. Purpose of Workshop. This workshop will help you write an award nomination for a Girl Scouts of the USA Award or a Girl Scouts-Great Rivers Council Award. If you have further questions after review of this slide show, please contact Jeanette Smith, Ad

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How to Write a Nomination Letter

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1. 6/5/2012 How to Write a Nomination Letter 1 How to Write a Nomination Letter

2. 6/5/2012 How to Write a Nomination Letter 2 Purpose of Workshop This workshop will help you write an award nomination for a Girl Scouts of the USA Award or a Girl Scouts-Great Rivers Council Award. If you have further questions after review of this slide show, please contact Jeanette Smith, Adult Development Manager

3. 6/5/2012 How to Write a Nomination Letter 3 Topics of Discussion By the end of this workshop you will be able to: Name the four key parts of a nomination/ endorsement letter. Know where to find questions that will guide you in the writing of a letter.

4. 6/5/2012 How to Write a Nomination Letter 4 Purpose of Endorsement Letters Endorsement letters are the key components of Girl Scouts of the U.S.A. and Girl Scout-Rivers Council award nominations.

5. 6/5/2012 How to Write a Nomination Letter 5 Endorsement letters communicate the following: Detailed information about a volunteer’s service to the organization. How the volunteer has performed above and beyond their role (this is determined by what is outline in the volunteer job description or agreement). Purpose of Endorsement Letters

6. 6/5/2012 How to Write a Nomination Letter 6 Before Writing the Letter 1. Determine the volunteer position for which the volunteer is being nominated. 2. Obtain a copy of the job description or volunteer agreement for the position (your service unit manager may have this or you may call the Girl Scout Center). 3. Consider how the volunteer has contributed to the organization above and beyond the expectations in the job description.

7. 6/5/2012 How to Write a Nomination Letter 7 4. Write down how the volunteer has gone above and beyond the expectations of the job description. 5. Document the results of this contribution. How to Write a Nomination/Endorsement Letter

8. 6/5/2012 How to Write a Nomination Letter 8 Writing the Letter A good nomination/endorsement letter should have the following paragraphs: 1. An introduction of the nominee and brief description of serviced provided in role identified on the nomination form. 2. A description of the service, including how the nominee has gone above and beyond the job description. 3. Results of the nominee’s work 4. The name, address, phone number and email of the nominator.

9. 6/5/2012 How to Write a Nomination Letter 9 Sample Letter- paragraph 1 The following is a sample letter outlining the four parts: Dear Selections Committee, I am writing this letter to support Jane Doe, Training Liaison for the Ohio Valley Service Unit, for Honor Pin. Jane has worked diligently in the Ohio Valley, Miami River and River End service units to provide quality training to leaders which resulted in improved delivery of the Girl Scout program.

10. 6/5/2012 How to Write a Nomination Letter 10 Jane recognized that many of our leaders have not completed the required trainings. She realized that in our community many of the adults work in second and third shift jobs. This created a challenge when it came to training volunteers. She found out that several neighboring service units had the same problem. She called a meeting of the service unit managers and training liaisons. She proposed that they offer training at “unconventional times” due to their audience. The service units were immediately behind her. Jane’s next step was to approach the adult development department at the Girl Scout Center. Sample Letter- paragraph 2

11. 6/5/2012 How to Write a Nomination Letter 11 Sample Letter- paragraph 3

12. 6/5/2012 How to Write a Nomination Letter 12 Jane’s hard work resulted in 30 leaders in three service units being trained to work with their troops. She showed leaders that with some collaboration, things can get done. Jane’s work across three service unit benefited over 200 girls and has created strong relationships with each of the service units. Sample Letter- paragraph 4

13. 6/5/2012 How to Write a Nomination Letter 13 For her innovation in training across service units and, willingness to learn and be trained, Jane Doe deserves the Honor Pin. Sample Letter- final paragraph & closing

14. 6/5/2012 How to Write a Nomination Letter 14 Additional Help The back of each nomination form provides the following: How to complete the nomination Questions to consider when writing nomination/endorsement letters The number of letters to be attached A checklist to ensure nomination is complete.

15. 6/5/2012 How to Write a Nomination Letter 15 Nomination forms and the current Adult Recognitions in Girl Scouting book can be found on the council website, with your service unit manager & training liaison or can be obtained by calling the Girl Scout Center. Website: www.grgsc.org Girl Scout Center: 513-489-1025 or 1-800-537-6241 Additional Help

16. 6/5/2012 How to Write a Nomination Letter 16 Thank You!

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