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Making Sense of the PA/POC Requirements

Making Sense of the PA/POC Requirements. A Workshop Facilitated by Glenda M. Payne, RN, MS, CNN ESRD Technical Advisor, CMS Regions 4 & 6 Dallas, TX . First, let’s talk about: . The basic ESRD regulatory requirements for patient assessments and plan of care…. Every Patient Must Have.

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Making Sense of the PA/POC Requirements

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  1. Making Sense of the PA/POC Requirements A Workshop Facilitated by Glenda M. Payne, RN, MS, CNN ESRD Technical Advisor, CMS Regions 4 & 6 Dallas, TX

  2. First, let’s talk about: • The basic ESRD regulatory requirements for patient assessments and plan of care…

  3. Every Patient Must Have • Individualized Patient Assessment • Individualized Plan of Care • By Interdisciplinary Team • Done Timely • Implemented • Reviewed and Updated as Indicated

  4. Who Is Needs to Be Involved? IDT includes at a minimum: • The patient or their designee (if the patient chooses) • A registered nurse • A physician treating the patient for ESRD • A social worker • A dietitian

  5. Multidisciplinary Care vs. Interdisciplinary Care

  6. Timelines for Patient Assessments • New admits: • Initially: Latter of 30 days/13 treatments • Reassessment: 90 days after initial assessment • Transfers/transients: • If they come with: use that for 3 months, then reassess • If they don’t come with: 30 days/13 treatments • Stable patients: annually • Unstable patients: monthly

  7. Who Is “Unstable?” Includes but is not limited to: • Extended or frequent hospitalization (>15 days or >3 X a month) • Marked deterioration in health status • Significant change in psychosocial needs • Concurrent poor nutritional status, unmanaged anemia & inadequate dialysis

  8. When Must POC Be Implemented? • First assessment: within the same timeframe as the assessment (latter of 30 days/13 treatments) • Any reassessment: 15 days after reassessment completed

  9. What About Stable Patients? • If a “stable” patient’s outcomes do not meet the care plan goals in an area, the facility must recognize and address that aspect and revise the plan of care accordingly between annual comprehensive reassessments “Monitor, Recognize and Address”

  10. Take It To the MAT • Measures Assessment Tool • Current, professionally accepted clinical practice standards of care at your fingertips • Common understanding of expected targets/goals Let’s take a look at the MAT…

  11. What Do You Need to Document? • Process for patient assessment • Patient plan of care development • Goals • Timelines • Plan of care implementation • Plan of care review/revision

  12. Where Would This Work Be Documented? • Assessments • Plan of Care • Orders for treatment • Interdisciplinary progress notes • Lab results • Dialysis treatment records • PD flow sheets and clinic notes • HD treatment records-pre/post assessments, monitoring during treatment

  13. Dialysis treatment records? Home patients: • PD – look at 1-3 mo flowsheets ; HHD - 10-15 treatments: • Is the patient following dialysis prescription? In-center Hemo - look at 10-15 treatments: • Staff following dialysis prescription? • BFR,DFR, dialyzer, dialysate, heparin, Na/UF profile • Medications administered as ordered? • Anemia management • Mineral/bone disorder management • Immunizations, ABT, other meds • BP/ Fluid management

  14. Documenting Implementation • Patient Plan of Care • Interdisciplinary progress notes • Nursing interventions • Social services interventions • Dietary counseling/education • Referrals for rehab, vascular access, etc.

  15. Documenting Implementation Patient education • Modalities/self-care, home dialysis, transplantation • Emergency procedures • Infection prevention, immunizations, personal care, vascular access care • Home training

  16. CfC: PA and POC Two interlocked Conditions: §494.80 Condition: Patient Assessment §494.90 Condition: Patient Plan of Care Corresponding requirements Patient Plan of Care “uses” Patient Assessment Doing either in isolation will not accomplish the intended goal: Individualized Care

  17. Correlation of PA & POC

  18. Correlation of PA & POC

  19. Questions? ESRDSurvey@cms.hhs.gov

  20. Now to Let You Do Some Work! • In order for you to demonstrate knowledge of the link between the patient assessment and the plan of care for that specific patient, and • To identify critical components of the POC for specific patients, • We have created several case studies for your “IDT” to use in developing or updating POCs…

  21. Pitfalls to Effective PA/POC • Doing great assessments; not doing a plan of care • Not using the information gathered in the assessment to develop the POC • Not implementing the plan • Not reviewing the results to see if the plan is working • Not updating the plan to change or refocus the goal(s) • Not monitoring the individual’s progress after interventions are implemented

  22. Discussion… Thanks for the Work You Do!

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