Local School Accounting Grant Training

1. Local School Accounting Grant Training FY2014

2. Local School Accounting • Follow CCSD financial procedures for all purchases • IMPORTANT: The PRINCIPAL and PROGRAM • MANAGER direct how funds are spent • Bookkeeper tracks all expenditures • Purchaser completes, in it’s entirety, the Local School Check Request (FS-381) for each purchase • Obtain Program Manager signature and date on • FS-381 prior to purchase

3. Local School Accounting • Obtain Principal signature and date on FS-381 prior to purchase • Obtain bids/quotes, when required by CCSD purchasing procedures • Do not pay sales tax • Bookkeeper scans and emails FS-381 and supporting documentation to Grant Accountant and Grant Support Clerk

4. Local School Accounting • Bookkeeper maintains original FS-381 and supporting documentation (including receipts and or invoices, signed packing slips, etc.) for all P-card purchases • Bookkeeper maintains a copy of FS-381 and supporting documentation (including receipts and or invoices, signed packing slips, etc.) in Grant financial records for all P-card purchases

5. Local School Accounting • On a regular basis, the Bookkeeper should advise the Principal and Program Manager regarding the financial position and activities of the grant, including remaining grant funds • Fundraisers are not allowed for Grant Programs

6. Local School Accounting