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New Principal Training Local School Audits

New Principal Training Local School Audits. July 21, 2014. Local School Audit Services. In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J ): Review of financial records of each school for fiscal year 2014, including but not limited to the following: Supporting documentation

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New Principal Training Local School Audits

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  1. New Principal Training Local School Audits July 21, 2014

  2. Local School Audit Services • In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J): • Review of financial records of each school for fiscal year 2014, including but not limited to the following: • Supporting documentation • Bank Accounts • Pre-numbered receipts • Purchase orders • Purchase Requisition/Check Request Form (FS-381) • Checks • Any other supporting documentation • Financial transactions of • Student class accounts • Club accounts

  3. Scope of Compliance Audit • Financial Procedures Manuals, including but not limited to the following: • Local School Accounting Procedures Manual • Bookkeeper Operations Manual • Chart of Accounts • Procurement Card Manual • Purchasing Regulations

  4. Scope of Compliance Audit • Board Policies and Administrative Rules, including but not limited to: • DI Accounting and Reporting • DIE-R Fraud Prevention • DID-R Audits • DJEE Local Purchasing • DK-R Student Activities Funds Management • JHA-R Student Activities Fund Raising

  5. Audit Process • M&J will: • Contact Principal, via email, at least 10 business days prior to fieldwork • Schedule date for fieldwork • Provide list of items to have available for review • Provide Summary of Results Letter listing deficiencies identified during fieldwork • No longer schedule a separate exit conference • Provide Principal ample time to respond to deficiencies identified during the review

  6. Audit Process • Principal shall: • Be available on the day of fieldwork • Ensure Bookkeeper has obtained all requested information for the auditor’s review • Ensure work space is available, including access to • Power • Internet (wireless or land-line) • Telephone • Respond to deficiencies identified during the review • Request exit conference, if deemed necessary

  7. Audit Process • Bookkeeper shall: • Be available on the day(s) of fieldwork • Ensure requested information, including all supporting documentation, is available on the day of fieldwork • Provide additional documentation/information upon request • Arrange for any additional meetings with staff or other personnel at the school

  8. Audit Process • Internal Compliance will: • Develop proposed schedule based on risk level • Provide various items and listings requested by M&J prior to start of school fieldwork • Provide guidance for Bookkeepers as requested • Provide assistance to Principals as requested

  9. On Site Visits • Anticipated number of days • One (1) for Elementary School • Two (2) for Middle School • Three (3) for High School

  10. Contact Information • Suzanne L. Hatfield, CPA, CGFM • Internal Compliance Manager • suzanne.hatfield@cobbk12.org • 770-420-4973 • Debbie Randazzo • Director, Internal Compliance • deborah.randazzo@cobbk12.org • 770-426-3376

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