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New Principal Training Local School Audits. July 21, 2014. Local School Audit Services. In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J ): Review of financial records of each school for fiscal year 2014, including but not limited to the following: Supporting documentation

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New Principal Training Local School Audits

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New principal training local school audits

New Principal Training

Local School Audits

July 21, 2014


New principal training local school audits

Local School Audit Services

  • In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J):

    • Review of financial records of each school for fiscal year 2014, including but not limited to the following:

      • Supporting documentation

      • Bank Accounts

      • Pre-numbered receipts

      • Purchase orders

      • Purchase Requisition/Check Request Form (FS-381)

      • Checks

      • Any other supporting documentation

      • Financial transactions of

        • Student class accounts

        • Club accounts


New principal training local school audits

Scope of Compliance Audit

  • Financial Procedures Manuals, including but not limited to the following:

    • Local School Accounting Procedures Manual

    • Bookkeeper Operations Manual

    • Chart of Accounts

    • Procurement Card Manual

    • Purchasing Regulations


New principal training local school audits

Scope of Compliance Audit

  • Board Policies and Administrative Rules, including but not limited to:

    • DI Accounting and Reporting

    • DIE-R Fraud Prevention

    • DID-R Audits

    • DJEE Local Purchasing

    • DK-R Student Activities Funds Management

    • JHA-R Student Activities Fund Raising


New principal training local school audits

Audit Process

  • M&J will:

    • Contact Principal, via email, at least 10 business days prior to fieldwork

    • Schedule date for fieldwork

    • Provide list of items to have available for review

    • Provide Summary of Results Letter listing deficiencies identified during fieldwork

    • No longer schedule a separate exit conference

    • Provide Principal ample time to respond to deficiencies identified during the review


New principal training local school audits

Audit Process

  • Principal shall:

    • Be available on the day of fieldwork

    • Ensure Bookkeeper has obtained all requested information for the auditor’s review

    • Ensure work space is available, including access to

      • Power

      • Internet (wireless or land-line)

      • Telephone

    • Respond to deficiencies identified during the review

    • Request exit conference, if deemed necessary


New principal training local school audits

Audit Process

  • Bookkeeper shall:

    • Be available on the day(s) of fieldwork

    • Ensure requested information, including all supporting documentation, is available on the day of fieldwork

    • Provide additional documentation/information upon request

    • Arrange for any additional meetings with staff or other personnel at the school


New principal training local school audits

Audit Process

  • Internal Compliance will:

    • Develop proposed schedule based on risk level

    • Provide various items and listings requested by M&J prior to start of school fieldwork

    • Provide guidance for Bookkeepers as requested

    • Provide assistance to Principals as requested


New principal training local school audits

On Site Visits

  • Anticipated number of days

    • One (1) for Elementary School

    • Two (2) for Middle School

    • Three (3) for High School


New principal training local school audits

Contact Information

  • Suzanne L. Hatfield, CPA, CGFM

  • Internal Compliance Manager

  • [email protected]

  • 770-420-4973

  • Debbie Randazzo

  • Director, Internal Compliance

  • [email protected]

  • 770-426-3376


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