Attendance Policy

1. Attendance Policy

2. Purpose of Attendance policy • The purpose of the attendance policy is to reduce absenteeism in the workplace thereby implement and enforce an attendance policy.

3. What’s Absenteeism? • Absenteeism may be defined as when employees are not showing up at work due to reasons like Tardiness etc. It does not include holidays, leave or any emergency situations.

4. Causes of absenteeism • Poor working conditions • No job satisfaction • Boredom • Poor supervision • Stress • Personal Problems

5. Types of absence Constant – When it is repeated frequently Short absence- Absence for 1-2 days Long absence – Absence for more then 2 consecutive weeks

6. Goals of Attendance Policy • Goals must be tangible • Greater meaningful job, greater motivation to regular work • Real time expectation from employees • To keep employees engaged

7. Ways to curb Absenteeism • Change of Management Style • Change in working conditions • Give incentive to employees • Develop an attendance Policy

8. Difference between excused and Non excused absence

9. Good Attendance • The Employee is reporting for work consistently • Punctual with entry and exit time’ • Staying at work during working hours • Break taken only in the assigned timeline • Proper approval has taken in the case being absent or late • Absent or Late only for valid reasons.

10. Responsibilities • Directors responsibilities: • Defining the work schedule for employees basis the business demands. • To determine whether the employee or immediate manager are complying with policy or not. • Taking corrective action as and when required. • Employee responsibility: • To follow the attendance policy of the company religiously. • Getting approval from Immediate supervisor for the leaves, tardiness or any other deviation from the normal routine.

11. Continue... • Managers responsibility: ‘ • The most important responsibility of the manager is to monitor its employee attendance. • In case any employee is coming late to the office on regular basis a meeting can be arranged with the employee to discuss the issue faced by an employee. • Options like flexible hours, work from home etc. can be given to employees for helping them to manage work-life balance. • If there are issues related to mental health of employee which result in absenteeism, help team member to meet the mental health professional. • HR can be approached in case there is any disciplinary issue against an employee.

12. Disciplinary action • Steps to handle unauthorised absence from work: • It is the responsibility of the manager to deal with the employee absence and it varies from manager to manager. Forex. an employee who is absent for a single day will be dealt with differently than someone who is absent on a regular basis. • Step 1: One should first make to have a contact with the employee on his/her regular absence. • Step 2: If an employee is not contactable through any source in such case a letter to be written to the employee asking the reason for an absence. • Step 3: Letter must notifythe employee that absence is causingdisruption in the normal working of the employee so the disciplinary action would be taken against the employee in absence of any response from employees end.

13. Further steps for disciplinary action • Step 4: Letter is generally sent in a way that manager gets s copy from the employee which is duly signed by the employee. • Step 5: This and all other attempts to contact the employee should be recorded as a matter of attendance policy in offices. • Step 6: Discuss the issue with the employee on their return. • Step 7: If the reasons for absence are valid, in such circumstances the leave although unauthorised might be seen to be acceptable and steps can be taken to help employee report absence properly in future.

14. Benefits of Attendance policy • Makes employee punctual • Increase productivity • Reduced absenteeism • Major attendance issues can be identified • Best use of skilled resource