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WP1. Project Management

WP1. Project Management. Enabling Access to Sound Archives through Integration, Enrichment and Retrieval. Introduction to Workpackage. Responsibilities of coordinator; Web-based collaborative tools, promote its usage by partners Self-assessment & project workplan

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WP1. Project Management

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  1. WP1. Project Management Enabling Access to Sound Archives through Integration, Enrichment and Retrieval

  2. Introduction to Workpackage • Responsibilities of coordinator; • Web-based collaborative tools, promote its usage by partners • Self-assessment & project workplan • Ensure quality of activities, deliverables & dissemination • Report activities, progress & resource management • Tasks; • T 1.1 Consortium Administration • T 1.2 Financial Management • T 1.3 Quality Assurance • T 1.4 Activity Planning and Reporting

  3. Internal Documents • Inputs and Outputs document • Detailed presentation & promotional flyers • Working Documents • Ontology design & knowledge management • System Architecture • Software Modules • Metadata • Mock-ups of EASAIER user interface • EASAIER Calendar • Testbeds • Code depositories • …

  4. Working Groups • Steering Committee • 1 representative per partner • Project Coordination Team • Working Groups • System Architecture • Knowledge Managment • Expert User Advisory Board • Exploitation Strategy Team • Initial team established

  5. Meetings • Project meetings • Bi-monthly meetings of coordination team, WP leaders, Team managers • Teleconference, email,… • Face-to-face when necessary • Bi-monthly status updates to the Commission • Management meetings • Involves Steering committee • Atleast twice a year • Technical meetings • Physical presence required • Every six months • Align with Management meetings + WP Coordination meetings, researcher exchanges,…

  6. Deliverables- Part 1 Type of deliverable: • R = Report • P = Prototype • D = Demonstrator • O = Other Dissemination level: • PU = Public • RE = Restricted group specified by consortium+ Commission. • CO = Confidential, for consortium + Commission.

  7. Deliverables- Part 2 Type of deliverable: • R = Report • P = Prototype • D = Demonstrator • O = Other Dissemination level: • PU = Public • RE = Restricted group specified by consortium+ Commission. • CO = Confidential, for consortium + Commission.

  8. WP1 Deliverables & Milestones • Deliverables • 1.1 Quality assurance protocols and policies (M3) • 1.2 Management, financial and activity reports (M12) 1.3 Management, financial and activity reports (M24) 1.4 Final Public Report (M30) 1.5 Final management, financial and activity reports (M30)

  9. WP1 Milestones • Status reports & Co-ordination meetings • 1.1 Private website deployed (M1) • 1.2 Basic development tools; user groups; content databases; first scientific achievements; tentative dissemination & use plan; self-assessment & workplan specification (M6) • 1.3 Disseminate scientific developments; revised user-feedback methodology & workplan, software progress update (M12) • 1.4 Internal assessments; first prototype components available; Evaluation procedure specification and integration report (M18) • 1.5 Final prototype available, initial business plan; Initial evaluation results, revision requests & deployment procedure (M24) • 1.6 Final public & private reports issued, project ends (M30)

  10. D1.1 Quality Assurance • Organization • Management & administrative structure • Committees, teams, participants & partners • Internal reviewers • Advisory boards • Documentation • Processing tools & templates • Intranet & repositories • Communication • Mailing lists, phone conferences, publication • Deliverables • Definition, quality criteria, reviewing • Development, submission & approval • Issues & corrective actions • Periodic reports & project meetings • Reports, financial reporting, meetings

  11. D1.2 Management, Financial & Activity Reports • Executive summary • Periodic management report • Justification of major cost items • Form c financial statement per activity • Periodic activity report • Project objectives and major achievements • Workpackage progress of the period • Consortium management • Plan for using and disseminating knowledge • Form C -financials

  12. Project Schedule

  13. Workpackage Progress • Deliverables and Milestones complete • 6 Deliverables so far (2 from WP1) • No serious issues; financial, technical, or otherwise • More than 10 demonstrable technologies presented.

  14. Upcoming Work Plan – project roadmap • Months 1-6 Design & Specification • Function specifications • mock-ups, use-case scenarios • testbeds • Months 7-12 Algorithm development • proof-of-concept software • infrastructure • Months 13-18 Building the archiver • delivering feature extractors • metadata schema support • Months 19-24 Integration • System testing • Interface refinement • Months 25-30 Deployment • On-site software installation • refinement

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