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Town of Carver. Review of Proposed Plan for Fire and Police Facilities November 12, 2013. EDWARD J. COLLINS CENTER FOR PUBLIC MANAGEMENT . Methodology. Conducted interviews: Building Studies Committee Fire Chief Police Chief Treasurer Financial Advisor Review documentation:

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Town of carver

Town of Carver

Review of Proposed Plan for Fire and Police Facilities

November 12, 2013

EDWARD J.COLLINS CENTER FOR PUBLIC MANAGEMENT


Methodology
Methodology

  • Conducted interviews:

    • Building Studies Committee

    • Fire Chief

    • Police Chief

    • Treasurer

    • Financial Advisor

  • Review documentation:

    • Building and site plans

    • Presentations on existing conditions

    • Cost estimates

    • Debt service schedules

  • Tours of Fire Station, Police Station, potential sites


Study components
Study Components

  • Siting of facilities

  • Funding plan

  • Recommendations


Siting plan
Siting Plan

  • Build new Fire Station and Fire Training Center at 99 Main Street.

  • Demolish existing Fire Station and build new front section for use by police at 112 Main Street.

  • Renovate rear part of building to complete the Police Station.


Siting findings
Siting Findings

  • Current facilities do not meet needs of modern fire or police departments. Findings include:

    • Apparatus bays and storage areas at the Central Fire Station were not built for the fire trucks and firefighting equipment commonly in use today.

    • The Central Fire Station does not meet the current operating needs of the Department.

    • The existing firefighter Training Center is an important element to the Department’s operation and helps ensure that Carver firefighters are highly trained.


Siting findings continued
Siting Findings (continued)

  • The layout of the existing Police Station is substandard and the building is poorly maintained.

  • Neither Police Station nor Fire Station provide climate-controlled storage for servers and other electronic equipment, likely reducing usable lifetime and potentially resulting in loss of important data.

  • Spaces that could be reasonably accessed by members of the public and non-sworn staff are not ADA compliant.


Siting findings continued1
Siting Findings (continued)

  • 99 Main Street offers best available location for new Fire Station / Training Facility and existing site at 112 Main Street for Police Station. Findings include:

    • Existing site very small for Fire Department and would require interim location for police and fire departments; will continue to conflict with adjacent uses;

    • Center Street property constrained by Town wells; visibility issues at likely ingress and egress point;

    • Other Town-owned properties are either too small, too wet, located off of the Main Street N-S spine, or used for public park


Siting recommendations
Siting Recommendations

  • During design, consider the need for proposed community room / training room on first floor of new Fire Station.

  • Consider location of spaces for bedrooms and bathrooms for firefighters to ensure reasonable privacy.

  • Consider long term staffing needs of Police Department.

  • Make some modest, short term improvements in Police Station.


Funding background
Funding Background

  • Cost Estimates:

    • Fire Station - $8,169,700

    • Fire Training Center - $578,000

    • Police Station - $7,510,000 (FY2017 start)

  • Existing debt for Town Hall and Library will be paid in FY2017

  • Since 2011, Town has increasingly added funds from the tax levy to the Capital Building Stabilization Fund (CBSF)


Funding plan
Funding Plan

  • Continue appropriations to the Capital Buildings Stabilization Fund to pay for future debt service:

    • $400,000 plus 2 ½% annually

    • Additional allocation from new growth taxes added to base

    • Appropriate drop off in town hall/library debt payment


Funding findings
Funding Findings

  • Capital Building Stabilization Fund balance as of July 1, 2013 is $580,001, with $400,000 appropriated at past town meeting

  • Beginning allocation of $55,688 of new growth taxes based on 13 year average is conservative

  • Town Hall/Library debt drops from $278,561 in FY2014 to $0 in FY2018

  • Annual debt service for Fire/Police facilities peaks at between $1.1 to $1.3 million in FY2019 with 25 year example

  • Utilization of CBSF appropriations covers debt while building balance for future use

  • Z


Funding recommendations
Funding Recommendations

  • FY2015 annual town meeting appropriate approximately $476,800 to CBSF for future debt service payments

  • Future town meetings increase appropriations to CBSF based on funding model- requires 2/3 vote

  • Future town meetings appropriate funds from the CBSF to debt service account equal to debt service costs for Fire and Police facilities– requires 2/3 vote


Conclusions
Conclusions

  • The Collins Center finds that:

    • Proposed siting plan for the fire and police facilities represents best option available to meet department needs.

    • Debt service could be covered via proposed funding strategy while maintaining conservative capacity for other operating budget needs.


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