Files Matter … to Users and Administrators

1. Files Matter … to Users and Administrators

2. Files Matter …IT Directorsand Administrators

3. Trending Now Data management shift from “ugly stepchild” to “pillar of operations” especially in financial organizations Majority of IT organizations are understaffedin the number of people they have on hand to managedatagovernance, while the numberofsensitivedocuments and the requests to access that information appear to be increasingexponentially. Majority of IT organizations are overwhelmedwhen it comes to managing requestsforaccess, dependtoomuchonmanualsystemsto manage the process, and don’t really know who in the organization should have access to whattype of information." A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised

4. Data LossPrevention DataGovernance FileManagement Find Manage, monitor access Access based on role Enforce policiesconsistently Employee role changes Out of scope entitlements Evidence of compliance Data at rest Data in use Govern Data identification Relocate

5. “Find” – Novell® File Reporter What does it do? NFR: Get a handle on “What” you have Description: • Inventories file systems, delivers detailed storage intelligence so you can optimize your environment for efficiency, and compliance. • Data in Use • Data at Rest • What, who, and where • Department, Line of Business • Unstructured data: Novell, Microsoft, Linux Data Loss Prevention • Data Governance Find,Identifyand Track

6. Novell® File Reporter: Find, Identify, TrackData in Use, Data at Rest • Summary • Access Date • Modified Date • File Extension • Duplicate • Owner • Storage Costs • Web Console: Cross Empire • Storage Resource Reports • Security Based Reports • eMail Notifications Storage Resource Reports Novell File Reporter v2.0

7. Novell® File Reporter: Find, Identify, TrackData in Use, Data at Rest • For a Given User, Group: • Current access rights • “Inherited via” • Path or Volume • Multiple storage resources Object Security Reports

8. Novell® File Reporter: Find, Identify, TrackData in Use, Data at Rest • For a Given Path, Volume: • List Trustees (User, Group, Container) • Access rights • “Inherited from” Path Security Reports

9. Novell® File Reporter: Find, Identify, TrackData in Use, Data at Rest • Enhanced Graphical Reports: • Storage Resources • Object Security • Path Security Visual Improvements

10. “Govern” – Novell®Storage MangerWhat does it do? Description: Automates the complete life cycle management of user and group file storage. Implement Access Governance over your existing unstructured data NSM: Identity and Data Meet Event Driven Policy Identity Data • Data Governance Data Loss Prevention • “ZEN” for your File systems • Identity & Storage Relationship • Novell or Microsoft Environments

11. Ensure Data Governance • Provision, manage and enforce file rights and ownership • Policies provideconsistentfileaccess Application Paths, • Remediate out of compliant fileaccess Additional File Resources ProfilePath • Role based access (users, groups) Remote Desktop • Employee role changes; address out of scope entitlements HomeFolder • Manage quota Vault Files Groups&Projects Automate transfers, moves, and renames VDI Resources File grooming

12. “Relocate” – Novell® Dynamic File ServiceWhat does it do? Description: Software based file tiering and archiving. Policy controls file storage relocation. Working at the file system level to optimize file storage resources. NDFS: Capability • Data Governance Data Loss Prevention • Tier or Archive data • On-Prem, cloud • Storage vendor agnostic Data at Rest Note: Novell Dynamic File Services is for Windows environments only. Similar functionality is included in OES as Dynamic Storage Technology (DST)

13. DLP: Data at Rest Challenges Corporate Data Centers Servers and File Storage • 80% unstructured data • 60% CAGR • Information rot problem • 41 % Active Frequent Access • 21% Active Non-Frequent Access • 18% Inactive Obsolete • 19% Don’t Know: Dark Data • How do you? • “Identify” • “Restore” • “Remind” What to move, hold, and discard?

14. DLP: Managing Data at Rest Identify Data • Age, size, type, ownership • File Contents • Custom filter • NAS, SAN, iSCSI • Storage vendor agnostic Tier Files • On-Prem • User access: merged view • No stubs Archive Files • On-Prem, cloud • “Reviewers”: access, restore, discard Admin UI Notify, Remind, Review • Create policies • Define targets (pairs) • Create schedules, reviews • Usage reports • eMail, Twitter • Event driven • Web console review: hold, restore, discard, track

15. Files Matter – What’s the Situation? Audit Failures: You don’t know who has access, lack resources to enforce Archive: Target what you need to keep and for how long Find Govern Relocate Identity management meets file systems Assessment Time: What files are you hosting? Who has access, and where? Upgrading NetWare to OES Deal with high turnover Migration

17. Identity Management Meets File Systems Problems: Solution: Novell® Storage Manager Connects file system to IDM processes (independent of IDM vendor) Manages and enforces access based on Role for user and group/shared data Consistently applies access policies Reduces human errors Remediates existing access controls • The customer is implementing an Identity Management Solution to automate provisioning and de-provisioning access to systems • Wants to ensure the consistent provisioning and management of resources • Wants to reduce costs in the provisioning of resources • They want to extend that automation to the File system

18. Deal with High Turnover/Relocation Problems: Solution: Novell Storage Manager Manage and enforce access Automate organizational policies for managing user and group/shared storage Consistently applies access policies Overcomes network problems to get the job done Works in the background, reducing staff overtime • The customer has high turnover in users (school, call-center, temp agency, etc) • The customer needs to relocate data (role change, personnel transfers, vault on termination) • The burden of managing all of these account changes is too high • Looking to cut costs associated with administration

19. Audit FailuresYou don’t know who has access and lack resources to enforce Problems: Solution: Novell Storage Manager Remediates existing access controls Manages and enforces role-based access to user and group/shared storage Proves consistent application of access policies • The customer deals with regulatory compliance (HIPAA, SOX, etc.) and, has too many people managing the file system. Regulatory compliance demands they: • Remediate out of compliance file system access rights • Manage and enforce consistent access to file systems • Prove consistent application and enforcement of rights • Novell File Reporter • Identifies: What, Who, and Where • Provides usage metrics and security reports: across the department and LOB • Works with unstructured data: Novell, Microsoft, Linux

20. Upgrading NetWare to OES Problems: Solution: Novell File Reporter Identifies: What, Who, and Where Provides usage metrics and security reports: across the department and LOB Works with unstructured data: Novell, Microsoft, Linux Novell Storage Manager Enforce consistent access policies on OES Restructures the data before/after the move Vaults obsolete or inappropriate data for risk management reviews • The customer has accumulated terabytes of data over the years and wants to minimize system upgrade costs. However, they don’t know where to start, because they: • Are concerned about years of accumulated, inconsistent access rights • Face sensitive data location issues • Feel that migrating obsolete or inappropriate data is a waste of time

21. Assessment Time:What files are you hosting? Who has access to them, and where? Problems: Solution: Novell File Reporter Identifies: What, who, and where Usage metrics Security reports Across the department, or LOB Unstructured data: Novell, Microsoft, Linux • The customer has too many files, adding to backup times and management cost. They want to understand: • What type of files they have • Who owns them • Where they are located • When was the last time they were accessed or modified • Are they critical to the success of the organization

22. Migrating to Windows Problems: Solution: Novell File Reporter Identifies: What, Who, and Where Provides usage metrics and security reports: across a department and LOB Works with unstructured data: Novell, Microsoft, Linux Novell Storage Manager Performs data migration via Cross-Empire Data Migration subsystem Converts Novell trustee assignments to Microsoft rights assignments Provides consistent access rights and management via policies moving forward Cheaper than competing throw-away tools • The customer wants to migrate file system data to Windows; however, they: • Need to transfer access right assignments along with the data • Don’t clearly understand the data or associated rights • Don’t want a throw-away tool

23. Archive:Target what you need to keep and for how long Problems: Solution: Novell Dynamic File Services Works with Data at Rest: Automate tiering, archive and retention, notify Identify, move, and track what you need to keep, and for how long On-Prem, or to the Cloud Windows Infrastructures Only • Over time, the customer has accumulated too much data, and regulatory policies demand a data hold. In addition, the customer wants to simplify backups by: • Stopping “the backup everything” approach • Reducing the amount of data backed up daily • Dramatically shortening time needed to backup data • Dynamic Storage Technology • Data at Rest: Automate tiering • Novell Infrastructures (OES) • Available Only with OES

26. Appendix

27. DATA STALE Storage Policy DATA User ACTIVE Storage