City of Seattle  Public Works Contracting

City of Seattle Public Works Contracting PowerPoint PPT Presentation


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Contracting Numbers. 2010 YTD contract awards:47 projects totaling $111M6 Small Construction Projects Roster (SCPR) totaling $764KWMBE UtilizationActive Contracts: 14.79%Completed Contracts: 23.42%Job Order ContractingMidMountain Contractors: 60.27

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City of Seattle Public Works Contracting

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1. City of Seattle Public Works Contracting Department of Executive Administration, Purchasing & Contracting Services Division CONTRACTING SERVICES SUMMARY Administer public works projects for City of Seattle Review Contracts prior to advertisement/bid Compliance with applicable laws – RCWs, WACs, SMC, etc Advertise project with Daily Journal of Commerce Manage Bid Opening, Contract Award/Execution, Close-Out & Retainage Release Monitor social equity requirements Review and approve progress paymentsCONTRACTING SERVICES SUMMARY Administer public works projects for City of Seattle Review Contracts prior to advertisement/bid Compliance with applicable laws – RCWs, WACs, SMC, etc Advertise project with Daily Journal of Commerce Manage Bid Opening, Contract Award/Execution, Close-Out & Retainage Release Monitor social equity requirements Review and approve progress payments

2. Contracting Numbers 2010 YTD contract awards: 47 projects totaling $111M 6 Small Construction Projects Roster (SCPR) totaling $764K WMBE Utilization Active Contracts: 14.79% Completed Contracts: 23.42% Job Order Contracting MidMountain Contractors: 60.27% Centennial Contractors: 39.25%

3. Contracting Methods Standard Design-Bid-Build DJC advertisement eBid – https://www.ebidexchange.com/seattle Small Construction Projects Roster (SCPR) Projects estimated to cost $300K or less Apply online: http://www.seattle.gov/contracting/scpr.htm Job Order Contracting (JOC) Projects estimated to cost $300K or less Prime subs 90% of work

4. Bonding Requirements Bid Guaranty (5%) Bid Bond Certified or Cashiers Check Payment and Performance Bond (full contract amount) Surety guarantees performance of Contractor and ensures Prime pays workers, Subcontractors and Suppliers. Retainage Bond (optional) Contractor may submit retainage bond in lieu of City withholding 5% retainage from each progress payment. BID BOND Submit with bid if applicable – City ONLY requires Bid Guaranty on Standard PW projects. City has never called a bid bond in on a contractor Bid Bond must be for 5% of amount Bid (including sales tax and additives if applicable) Surety company guarantees bidder will enter into a contract if awarded the project Bond compensates Owner if Bidder fails to enter into a contract if awarded the contract Power of Attorney must be attached Required for standard public works projects NA to SCPR/LPW projects PAYMENT AND PERFORMANCE BOND (RCW 39.08) Full contract price (including tax) Power of Attorney must be attached Required for standard/SCPR public works projects Can be waived for Limited Public Works projects Must be signed by a person legally authorized to bind the company Law Department must approve Bond before City can execute contract RETAINAGE BOND (RCW 60.28) Contractor may submit a retainage bond in lieu of City withholding 5% from each progress payment BID BOND Submit with bid if applicable – City ONLY requires Bid Guaranty on Standard PW projects. City has never called a bid bond in on a contractor Bid Bond must be for 5% of amount Bid (including sales tax and additives if applicable) Surety company guarantees bidder will enter into a contract if awarded the project Bond compensates Owner if Bidder fails to enter into a contract if awarded the contract Power of Attorney must be attached Required for standard public works projects NA to SCPR/LPW projects PAYMENT AND PERFORMANCE BOND (RCW 39.08) Full contract price (including tax) Power of Attorney must be attached Required for standard/SCPR public works projects Can be waived for Limited Public Works projects Must be signed by a person legally authorized to bind the company Law Department must approve Bond before City can execute contract RETAINAGE BOND (RCW 60.28) Contractor may submit a retainage bond in lieu of City withholding 5% from each progress payment

5. Social Equity Requirements Apprenticeship – State requirement. Utilize 15% apprenticeship labor. Must be in a program recognized by WA State Apprenticeship and Training Council. Plan due at Pre-Construction conference Equal Benefits – Goal of EB Program is to ensure that contractors offer benefits equally to spouses AND domestic partners Substantial Compliance – Implementation Delay due to Collective Bargaining Agreement (UNIONS) Reasonable Measures – Contractor can provide cash equivalent to employee in lieu of providing benefits (if INS carrier doesn’t offer this policy option) Outreach Plan – Prevailing Wage -Apprenticeship – State requirement. Utilize 15% apprenticeship labor. Must be in a program recognized by WA State Apprenticeship and Training Council. Plan due at Pre-Construction conference Equal Benefits – Goal of EB Program is to ensure that contractors offer benefits equally to spouses AND domestic partners Substantial Compliance – Implementation Delay due to Collective Bargaining Agreement (UNIONS) Reasonable Measures – Contractor can provide cash equivalent to employee in lieu of providing benefits (if INS carrier doesn’t offer this policy option) Outreach Plan – Prevailing Wage -

6. Contracting Opportunities Daily Journal of Commerce eBid – https://www.ebidexchange.com/seattle

7. Bid Opening Wednesday at 2:01 p.m. at SMT 700 5TH Avenue, 41st floor, Suite 4112 Compile Bid Tabulation to identify apparent low bidder Bid results posted: eBid – https://www.ebidexchange.com/seattle ? LG to present? LG to present

8. Pre-Award Evaluation Is the Bid Responsive? Is the Bidder Responsible? Contracting Services City Department Social Equity Requirements (Contracting Services) Equal Benefits ($44K threshold) Outreach Plan ($300K threshold) ? LG to present IS THE BID RESPONSIVE? Contracting Services evaluates whether the apparent low bid that was submitted is responsive. Did the bidder submit what was requested in the bidding documents? Was the bid submitted by the bid submittal deadline? Did a person legally authorized to bind the company sign the Bid? Was a bid guaranty included for the proper amount? Did the Bidder submit a bid on all additives, alternates, deductives? Did the bidder acknowledge all addenda issued? Was a Bidder/Subcontractor List submitted (if applicable) as required by RCW 39.30.060? HVAC, Electrical, Mechanical (EE > $1M) IS THE BIDDER RESPONSIBLE? Contracting Services reviews bid form and verifies that the apparent low bidder is in compliance with the Responsible Bidder criteria as set forth in RCW 39.04.350 (six requirements). Bidder must comply with Seattle Business License requirements prior to contract award. City Project Manager assesses contractor’s ability to successfully complete the job. Is the bidder responsible or capable and qualified to perform the project? City uses the “Pre-Award Information Statement” to assess: Contractor’s experience, references, equipment owned, financial health, bonding company/agent, insurance company/agent and litigation background SOCIAL EQUITY REQUIREMENTS Equal Benefits: City requires contractors to SMC 20.45 Outreach Plan: Contractors must complete an Outreach Plan that demonstrates their affirmative efforts to subcontract with Women and Minority-Owned Business Enterprises per SMC 20.42? LG to present IS THE BID RESPONSIVE? Contracting Services evaluates whether the apparent low bid that was submitted is responsive. Did the bidder submit what was requested in the bidding documents? Was the bid submitted by the bid submittal deadline? Did a person legally authorized to bind the company sign the Bid? Was a bid guaranty included for the proper amount? Did the Bidder submit a bid on all additives, alternates, deductives? Did the bidder acknowledge all addenda issued? Was a Bidder/Subcontractor List submitted (if applicable) as required by RCW 39.30.060? HVAC, Electrical, Mechanical (EE > $1M) IS THE BIDDER RESPONSIBLE? Contracting Services reviews bid form and verifies that the apparent low bidder is in compliance with the Responsible Bidder criteria as set forth in RCW 39.04.350 (six requirements). Bidder must comply with Seattle Business License requirements prior to contract award. City Project Manager assesses contractor’s ability to successfully complete the job. Is the bidder responsible or capable and qualified to perform the project? City uses the “Pre-Award Information Statement” to assess: Contractor’s experience, references, equipment owned, financial health, bonding company/agent, insurance company/agent and litigation background SOCIAL EQUITY REQUIREMENTS Equal Benefits: City requires contractors to SMC 20.45 Outreach Plan: Contractors must complete an Outreach Plan that demonstrates their affirmative efforts to subcontract with Women and Minority-Owned Business Enterprises per SMC 20.42

9. WMBE Outreach Standard Design-Bid-Build EE > $300K, contractors are required to submit a completed Outreach Plan with their Bid Small Construction Projects Roster (SCPR) Contractors report WMBE utilization at end of project Job Order Contracting (JOC) Primes are required to submit an Outreach Plan for each Work Order ? LG to present CONTRACTING SERVICES PROCESS Department completes Bidder Responsibility evaluation Contracting Services completes pre-award evaluation and issues Award of Contract Contracting Services issues Award of Contract and requests insurance documents and Payment and Performance Bond from contractor Law Department at City of Seattle must approve the Payment and Performance Bond Contractor must sign the original Project Manual After insurance, Payment & Performance Bond approved, Project Manual signed, Contracting Services signs original Project Manual. Project Manager issues Notice to Proceed. ? LG to present CONTRACTING SERVICES PROCESS Department completes Bidder Responsibility evaluation Contracting Services completes pre-award evaluation and issues Award of Contract Contracting Services issues Award of Contract and requests insurance documents and Payment and Performance Bond from contractor Law Department at City of Seattle must approve the Payment and Performance Bond Contractor must sign the original Project Manual After insurance, Payment & Performance Bond approved, Project Manual signed, Contracting Services signs original Project Manual. Project Manager issues Notice to Proceed.

10. City Contracting Resources City of Seattle web site: http://www.seattle.gov/contracting/construction.htm eBid Exchange: https://www.ebidexchange.com/seattle

11. Contact us! Contracting Services (206) 684-0430 [email protected] [email protected] – Sr. Program Admin

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