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CIO Status Report

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CIO Status Report

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    2. www.vita.virginia.gov CIO Status Report Large Agency Merger 1st Wave Complete 6 agencies 2nd Wave October 25 4 agencies 3rd Wave November 25 7 agencies

    3. www.vita.virginia.gov Boards Council on Technology Services Finance - Finance & Supply Chain Management Governance - Policy, Standards, Project Management, Security, Legal * Director of Security Jeff Deason Accountability - Audit Business Services - Systems Development, Change Management, Web Portals, Business Development Customer Services - Computer Operations, Telecommunications, & Customer Service Human Services *Director of HR hired with DHRMs assistance Susie Witter DHRM restructure incorporated in Classification StudyBoards Council on Technology Services Finance - Finance & Supply Chain Management Governance - Policy, Standards, Project Management, Security, Legal * Director of Security Jeff Deason Accountability - Audit Business Services - Systems Development, Change Management, Web Portals, Business Development Customer Services - Computer Operations, Telecommunications, & Customer Service Human Services *Director of HR hired with DHRMs assistance Susie Witter DHRM restructure incorporated in Classification Study

    4. www.vita.virginia.gov CIO Status Report PPEA Status Report Review Complete Closed Session DHRM Classification Study 372 submitted with 58 exceptions identified 29 net changes proposed in DHRM final report We support the study and will be 100% in compliance by the next ITIB Meeting A Classification Analyst position has also been added to our staff to work with DHRM to avoid future classification issues.

    5. www.vita.virginia.gov CIO Status Report Enterprise System Initiatives Learning Management System (DHRM) Statewide Alert Network (SWAN) Enterprise Licensing (DPOR) Enterprise Geographical Information System (GIS) 18 agencies Government to Government (G2G) DSS E-mail Consolidation

    6. www.vita.virginia.gov CIO Status Report Cost Savings

    7. www.vita.virginia.gov Quick Win Initiatives (in $1,000) Objective: savings (at minimum) to offset agencies administrative fees during FY 05 ($6.7M) Initial candidate projects identified & launched Projects are pursued by joint VITA/agencies teams Projects will promote move to shared services Administrative Fee major categories Human Resources $ 330K Finance $1,440K Procurement $1,499K Customer Support $1,709K Security $ 185K Audit $ 151K Facilities/Other $1,418K Total 5.52% $6,732K Objective: savings (at minimum) to offset agencies administrative fees during FY 05 ($6.7M) Initial candidate projects identified & launched Projects are pursued by joint VITA/agencies teams Projects will promote move to shared services Administrative Fee major categories Human Resources $ 330K Finance $1,440K Procurement $1,499K Customer Support $1,709K Security $ 185K Audit $ 151K Facilities/Other $1,418K Total 5.52% $6,732K

    8. www.vita.virginia.gov CIO Status Report FY04 Financials

    9. www.vita.virginia.gov CIO Status Report - FY04 Financials

    10. www.vita.virginia.gov CIO Status Report Budget Amendments

    11. www.vita.virginia.gov CIO Status Report Rate Approvals JLARC Rate Proposal - October Rate Correction Covanet $1.2M Product Line Rate Adjustments $0.9M New Service Rates $1.0M Total $3.1M

    12. www.vita.virginia.gov CIO Major IT Project and Procurement Actions Since Last ITIB Meeting Project Development Approval State Board of Elections: Virginia Election and Registration System (VERIS) Contract Approval Department of Corrections: Automated Offender Sentence Calculation System Project Suspension or Resumption Approval Resumption - Department of Transportation: Financial Management System II Upgrade Phase I Project Suspension - Department of Accounts: Lease Accounting System Replacement Refer to PMD scoring handout which was approved March 15. Refer to PMD scoring handout which was approved March 15.

    13. www.vita.virginia.gov Major IT Project Activities Since Last ITIB Meeting Project Management Standard CIO posting approval recommendation today (October 13) for five day Board review Independent Verification and Validation (IV&V) CACI now under contract, developing Commonwealth IV&V program Next steps: Complete survey of existing agency IV&V programs Prioritize current major IT projects requiring IV&V Conduct IV&V on identified projects by 1/12/05 Validate Commonwealth IV&V program Implement continuing IV&V for major IT projects Refer to PMD scoring handout which was approved March 15. Refer to PMD scoring handout which was approved March 15.

    14. www.vita.virginia.gov CIO Status Report CIO Objectives Report Conflict of Interests Training (Officers, Board & Employees) E-911 and GIS Awards SWAM Plan Susan Woolley

    15. www.vita.virginia.gov

    16. www.vita.virginia.gov Background Recent disparity study concluded low utilization of women-owned and minority businesses across the Commonwealth Barriers identified by MWBE for doing business with Commonwealth Limited time to prepare proposal Limited information on pending projects Contract too expensive to bid Size of the contracts bid

    17. www.vita.virginia.gov VITA Background VITA has historically supported SWAM enterprises through a variety of strategies: Including SWAM objectives in solicitations Leveraging eVAs broad SWAM reach Tracking of VITA spend with our SWAM industry partners and subcontractors Utilizing SWAM suppliers for small purchases and services to VITA Participating in Virginia Business Opportunities

    18. www.vita.virginia.gov VITAs SWAM Program View SWAM as an untapped source of innovation Develop a sustainable program including Setting objectives Removing barriers Fostering two-way communication Identifying opportunities

    19. www.vita.virginia.gov Tapping into entrepreneurial innovation

    20. www.vita.virginia.gov 2005 Objectives Increase SWAM participation to 40% - ($3.2M over prior year) of SWAM-eligible expenditures Encourage the certification of SWAM businesses with DMBE and registration on eVA Provide supplier outreach that increases collaboration with SWAM community

    21. www.vita.virginia.gov Beyond 2005 Develop programs that recognize achievement of suppliers procurement personnel and mentor suppliers Develop ad hoc VITA council for procurement feedback and identification. Leverage assistance of DMBE Provide long-range procurement information to enhance education, preparation, networking

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