Evaluation Reviews and Reevaluations

1. Evaluation Reviews and Reevaluations Macomb ISD Special Education Management Services August, 2006

2. Reevaluation • Is specified in IDEA 2004 • (P.L. 108-446 of 2004) • Section 614. “Evaluations, Eligibility Determinations, IEPs and Educational Placements • Michigan Law no longer has the 3 Year Reevaluation rule as before

3. When Are Re-evaluations Done? • When District determines it is needed by: • Educational or related service needs, including • Improved achievement and functional performance of student • When requested by: • Child’s Parent, or Teacher • At least once every 3 years • Not more than once/year unless agreed upon

4. Before a Reevaluation • An Evaluation Review Team (ERT) is established to: • Review student data already available • Discuss and answers specific questions • Determine an Evaluation Review Plan • Get signed agreement from parents

5. Who Participates on ER Team • The IEP Team: • Student (when appropriate) • Parents • District Rep/Designee • General Education Teacher • Special Ed Teacher/Related Service Provider • Person who can explain instructional implications of evaluation results • Other Qualified Professionals • ER process does not have to be a meeting

6. Evaluation Review Team (ERT):When Is It Needed • Before Initial Evaluation (if appropriate) • Before Reevaluation • Before Changing Eligibility Category • Before Termination of Eligibility

7. What’s ReviewedTo Plan for Reevaluation • At Least: • Evaluations/Information provided by Parent • Current Classroom-based Assessments and Observations • Local or State Assessment Data • Other Existing Data • Optional: Description of Data Reviewed

8. Key Planning Points • Initial Evaluations still require Michigan MET Procedures. • Evaluation Review Form Requires: • Description of Additional Data needed • If No Additional Data is needed, indicate NONE for each discussion item • Then….assessments and other evaluations are administered to get data needed

9. The ER Team RecommendsOne Item at a Time… • What additional data is needed to determine: • Whether Child Is/Continues with a Disability • Child’s Educational Needs • Child’s Present Levels of Academic Performance and Related Developmental Needs • And……..

10. The ER Team Recommends • Whether any additions or modifications to special education and related services are needed… • To meet the measurable annual goals of the IEP and… • To participate in the general curriculum(as appropriate)

11. ER Timeline • Also Suggested that: • ER Team sets anticipated completion date of any recommended assessments.

12. If NO New Data is Needed • Record rationale for ER team decision • Signed Parent Consent is required even if no further assessments are needed • Highlight Parent right to request assessment

13. Signed Parent Consent • Initial Evaluations (if ER is appropriate): • Parent signs Evaluation Review Form AND Initial Evaluation Consent Form • Reevaluations (ER is required): • Parent signs Evaluation Review Form, even if the plan calls for NO assessments. • Temporary Placement Evaluation (Best Practice): • Parent signs Evaluation Review Form AND the Prior Enrollment in Special Education Form

14. Parent Consent for Re-evaluationis Not Needed When… • District reasonably tried to get consent, but • Parent failed to respond • Clearly document efforts to get parent consent

15. Notice Includes… • Right of parent to request assessments, however … • District is not required to do assessments unless asked by parents. • Copy of Parent Rights and Due Process: • Short or • Long Version • Indication that MET is required for Initial IEP, Change of Impairment, or Parent Request

16. Parent Contact • Remember:“Information (in many cases) Prevents Misunderstanding” • Identify the Primary Communicator with parents, and their telephone number • Get Parent Signature, Printed Name and Date

17. Frequently Asked QuestionsAbout Evaluation Review Responses are from theMichigan Office of Special Education and Early Intervention Services(revised - February, 2004)

18. Q:Must district notify parent if the Evaluation Review determines that no further testing is needed? A: YES. The district must inform the parent about that determination and the reasons for it, and about the parent’s right to request a reevaluation to determine whether the student continues to be a student with a disability. Federal Authority: 34 CFR §300.305

19. Q: Is an Evaluation Review required for an initial evaluation? A: NO. An Evaluation Review is optional, but may be used “as appropriate” for an initial evaluation. Federal Authority: 34 CFR §300.305

20. Q: What is the exact date that "resets the clock” on a reevaluation? A: An evaluation review or reevaluation date does not set or reset the clock. The 36-month "clock" resets on the date of the Reevaluation IEP. Federal Authority: 34 CFR §300.305

21. Q: Must district always complete an evaluation by a MET when an IEP determines that student is no longer eligible for special education? A: NO. An Evaluation Review is not required prior to graduation with a regular high school diploma or when student exceeds the age of eligibility. If student is exiting from special education programs & services, but continuing in general education, an evaluation by a MET is required if determined necessary by the Evaluation Review, or if the parent requests a reevaluation of the disability. Federal Authority: 34 CFR §300.305

22. Q: Is there a minimum timeline between when the Evaluation Review is completed and the completion of reevaluation IEP? A: NO. A Timeline is not mentioned in IDEA Federal Authority: 34 CFR §300.305

23. Q: When considering a change of disability can Evaluation Review determine that an evaluation by a MET is not required? A: NO. To change the disability of a student an evaluation by a MET is required as defined in Michigan Rules 340.1705-340.1716 applicable to the disability.State Authority: R340.1705–340.1716

24. Our District’s Key ER Policies • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here • Your Text Here

25. Our District’s ER Form Copies: • Original To: __________________ • Copy 1 To: __________________ • Copy 2 To: __________________ • Copy 3 To: __________________ • Copy 4 To: __________________

26. Questions?