MTB Master Timetable Builder Overview. Presented by: Bonnie Manchester, ACCESS Barb Switzer, NEOMIN. PRIOR TO ENTERING MTB. All PreScheduling steps must be completed. All dates must be accurate. PreScheduling builds the blueprint for the processes in MTB. Requirements for MTB.
Bonnie Manchester, ACCESS
Barb Switzer, NEOMIN
MTB will build or copy schedule
Schedule will be manually built
Combination of both
File – Delete, Create Course Section Maintenance, Refresh, Simulation
More Info – Course Maintenance, Update Combined Courses, Schedule Remaining Sections, Generate New Section Numbers/Letters, Modify Targets
Reports - Canned reports are available. Suggested reports: Enrollment Summary by Section, Students Missing Sections
Simulation – used to move student requests into the schedule.
Allocate Sections – Main work area. Lists all available courses
Sec. Assign – Shortcut to individual courses. Add Teacher/Room/STDP Constraints on this screen.
Teachers – Teacher Availability
Rooms – Room Availability
Conflict Matrix – Live. Changes as schedule changes. Used to determine best placement of courses.
Messages – Messages from the builder.
School box – Displays the version currently sitting in CSM
Current Session Version – Displays the version that is open in MTB. Buttons: Open, New, Session options, Refresh are available.
Schedule Format – Displays the 4th panel set up in School Details.
Builder Constraints – Displays the 4th panel set up in School Details. This are can be overridden.
Section Summary – Displays progress. Courses should be scheduled prior to Simulation.
Printer will display “Courses with Not Enough Sections”.
Remove Old Master Timetable Builder SessionsRole: Scheduling-MTB Update>Timetable>MTB Start Screen>File>DeleteAdv: School>Master Timetable Builder>File>Delete
Start a New Master Timetable BuilderRole: Scheduling-MTB Update>Timetable>MTB Start Screen>NewAdv: School>Master Timetable Builder>NewRequired fields: Version = 2 digits, Title, & Description
If additional periods are available & MTB will build, make courses unavailable for those periods. If period is reserved or if a pattern is needed-Set period in “Do not Start Courses in These Periods”. Once constraints are placed in these fields, some of the other functions are disabled.
This will copy all teacher & rooms associated w/course. eSIS will calculate the required number of sections if student requests are in. No STDP. Clean up involved.
Use this feature to copy previous versions. Makes notes in description to designate what is copied.
This feature will copy the exact schedule that is in place for the current year. It can be copied in completely scheduled or unscheduled. eSIS will not calculate number of sections needed.
Status = S = Scheduled, U = Unscheduled, X = To be Scheduled
Blank = Parent/Child designation field
Course = Course Code and Course Name
Act = Actual number of students who requested course
SPED = Number of SPED students who requested course
Sec = Number of sections for course
C = eSIS calculated number of sections-based on student requests
Max = Max number of students per section – Max class size
Credit = Credit value of course
Grade = Grade level of course
PG = Predominant Grade. Double click to determine grades taking course.
Useful for manipulating targets.
DS =Default Semester
Format = Course format
M = Max sections per period
C = Consecutive periods
5 possible reasons why a course will not schedule
The More button is used when a course needs to be scheduled into more than one period, day, term, or semester.
Generate New Master Timetable1. Verify version2. Select “No” to explode 3. Click on “Create” – will run through process of analyzing, deleting, & creating.4. Process moves schedule from MTB to next year’s course section maintenance.
Student Schedules must be in place prior to the first day of school to automatically receive the correct start date.
Effective Dates on Activity Log – StudentRole: Individual Scheduling Update>Student Course Selections>Navigate button>ActivityAdv: Course button>Navigate button>Activity
MAKE SURE ALL DATES ARE CORRECT
You may wish to make a copy of this version at this point. (pg 86)
*Mass simulation must be done before Year End Transition (YET) – Rollover is done in July*
Make sure all dates are correct in School Details – Schedule, Course Start Dates, and all Reporting Periods 36, 18, 9, & 6weeks, etc. Verify dates again. Dates must be in place before the teachers access TAM and set up grade books.
Thanks for listening!