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KESS Partners’ Workshop

KESS Partners’ Workshop. Part-funded by the European Social Fund (ESF) through the European Union’s Convergence programme administered by the Welsh Assembly Government. KESS Central Team. Mr Bryn Jones Mr Chris Hillier Project Manager Business Development Manager

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KESS Partners’ Workshop

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  1. KESS Partners’ Workshop Part-funded by the European Social Fund (ESF) through the European Union’s Convergence programme administered by the Welsh Assembly Government.

  2. KESS Central Team Mr Bryn JonesMr Chris Hillier Project Manager Business Development Manager Tel: 01248 383887 Tel: 01248 382357 Email: bryn.jones@bangor.ac.uk Email: c.hillier@bangor.ac.uk Mr Brian Murcutt Ms Katie Minton Senior Project Administrator Senior Clerical Admin Tel: 01248 382162 Tel: 01248 383582 Email: b.murcutt@bangor.ac.uk Email: k.j.minton@bangor.ac.uk Mrs Penny DowdneyMr Steve Moss Research Skills Development Manager Senior Clerical Admin (Finance) Tel: 01248 382266 Tel: 01248 382162 Email: p.j.dowdney@bangor.ac.uk Email: fox802@bangor.ac.uk

  3. Project Headlines • Officially launched in Nov 09 by the Deputy First Minister and Education Minister; • Led by Bangor on behalf the HE sector in Wales; • The largest of the 4 ESF collaborative HEI projects (ATM, WBL and Foundation Degrees); • 400+ scholarships over 5 years; • 96 KESS scholarships live in Wales (Oct. 10); • Unique in the way it uses ESF to support Higher level skills development

  4. Project Background:

  5. EU Structural Funds 2007 - 2014

  6. West Wales & the ValleysConvergence Region

  7. The 3 core components of a KESS Scholarship:

  8. WAG’s Priority Sectors:

  9. Financial Makeup of a KESS Scholarship:

  10. KESS Scholars at the project launch, The Management Centre, Bangor UniversityThursday 19th November 2009

  11. Further information / Contact details: web: www.bangor.ac.uk/kess e-mail: kess@bangor.ac.uk tel: 01248 38 2162 / 3887

  12. Brian Murcutt Senior Administrator

  13. Requirements – Academic Supervisors Academic staff are required to: • Supervise participants (including weekly meetings); • Attend Quarterly meetings with company supervisor and student; • Complete timesheets to record time input into the project. This will be used to calculate the match funding (210 staff hours per annum per student); • Review and act upon quarterly financial budget statements; • Budget responsibility; • Contribute to the formulation of quarterly progress reports; • Student annual review – inline with BU postgraduate condition

  14. University match funding Evidence for match funding: • University (staff time) – completion of certified monthly timesheets, activity details and supporting payroll documentation • Project staff to be allocated on the University online timesheet system • Individual projects will be reviewed every 6 months • Overheads

  15. Requirements – Company Partner The Company partner is required to: • “host” student for minimum of 1 month per year; • Attend Quarterly meetings with academic supervisor and student; • Provide named supervisor for participants whilst on company premises; • Complete timesheets and provide staff cost details to enable calculation of in-kind contribution (annual visit by KESS); • Pay annual invoices for cash contributions; • Contribute to the formulation of quarterly progress reports

  16. Company Match funding Evidence for match funding: • Company In-kind – completion of certified timesheets, activity details, signed declaration and supporting payroll documentation • In-kind (match) total of £1,500 p.a. • In-kind (match) templates available on KESS website www.kess.ac.uk • Cash contribution dependant on company size between £2,500 – £3,500 p.a. • Individual project In-kind (match) will be reviewed every 6 months

  17. Requirements – Participants (Students) • Complete monthly timesheets (average 39hours per week); • Timesheet template now available on KESS website www.kess.ac.uk • Stipend payments will be made on submission of certified timesheets; • Stipend payments will be paid direct into Bank Account; • Attend weekly meetings with academic supervisor; • Attend quarterly meetings with company and academic supervisors; • Achieve agreed milestones; • Instigate and contribute to quarterly reports for companies; • Spend at least 1 month per year at company

  18. Requirements – Participants (Students) cont. • Participate in project evaluation; • Final report to Company Partner (Presentation or Report); • Complete/Achieve Postgraduate Skills Development Award; • Submit thesis by given deadlines and achieve professional qualification; • Actively seek employment opportunities in the West Wales and the Valleys area at the end of the project; • Respond to any requests for information regarding employment destination at the end of the project; • Participate in publicity activities as required and ensure all publicity includes recognition for the ESF.

  19. Conditions of participating • The project would not run utilising existing resources; • Participants would not be able to participate without the financial support provided through the ESF; • Participants should endeavour to obtain employment in the West Wales and the Valleys area at the end of the project period; • Project should lead to increased outcomes in terms of number of qualifications at the equivalent of NVQ level 5-6 achieved (PhD or MRes); • Completion of Postgraduate Skills Development Award (PhD 60 credits / MRes 30 credits)

  20. Conditions of participating (cont.) • Project should lead to an increased number of jobs created in the Convergence West Wales and the Valleys area; • Should provide an opportunity for businesses to increase their R&D knowledge, develop new products and processes and attract new staff for future development; • Strengthen the region’s research and technological base – in partnership with high technology clusters in the West Wales and the Valleys are.; • Ownership of IPR is retained by the Universities

  21. Scholarship Budget

  22. Ineligible Costs • Internal Transfers; • Store recharges (unless audit trail has been approved); • Stationery (One order per PhD student/project); • Photocopies; • Printing – Central Print Unit; • Postage; • Other internal transfers

  23. Expenditure – Eligible Costs Equipment • Any single item must not exceed £1,000 (including VAT); • Desk top PC (Monitor/tower/keyboard/mouse are treated as one); • Must follow University purchasing policy (details on Finance Web page); • Must be registered on Department / KESS equipment register; • Owned by University and must be returned to Department

  24. Expenditure – Eligible Costs Travel • Budget is for the student; • Incurred directly by the University (Train/Flights/Accommodation); • Reclaim expenses following University policy; • Small Academic travel budget Consumables • Chemicals, Materials, other costs etc…

  25. Audit trail • Internal Transfer – audit trail to supplier invoice; • External purchase – audit trail to supplier invoice and bank statement; • Purchasing Cards – audit trail to supplier invoice and bank statement; • Consolidated Invoices (e.g.. Lyreco); • Procured to Pay (PtoP) – does not include consolidated invoices; • Company In–kind – KESS Annual visit to undertake audit; • Petty Cash - audit trail to supplier invoice and bank statement and details description on Agresso, otherwise not eligible.

  26. Chris Hillier KESS Business Development Manager Marketing and Publicity

  27. Marketing and Publicity- Overview • Marketing focus: • Maximise the publicity potential of projects • Good for company partners • Good for participants CVs • Good for the University and collaborative research in general • Begin to build legacy activity • Network • Public engagement • Stakeholder communication • Raising profile for all parties

  28. Marketing Materials – Case Studies • New KESS website as part of www.higherskillswales.co.uk • Case Studies • Simple data collection form • Case Studies output centrally • Used for PR where appropriate • Used online as examples of best practice • Provided to company partners as PDF files for their own marketing

  29. Marketing & Publicity • Network • Inaugural KESS network event DEC. 2010 • Incorporating ‘Graduate Junction’ – online KESS network • Public Engagement • Communicating research • Entries open to all KESS projects • Image and abstract gallery • Tour of public spaces • Final show and winners

  30. Chris Hillier KESS Business Development Manager Integrated Sustainable Development Plan

  31. Integrated Sustainable Development Plan • Overview • Fulfilling cross-cutting themes in a joined up way • Beyond box-ticking • A system already in place on other convergence projects • Managed centrally by an arms-length team with experience of delivering SD awareness and training to SMEs in the convergence area

  32. Integrated Sustainable Development Plan • What company partners are asked to do: • Complete a 10 minute online survey • What company partners get in return: • A set of ‘off the shelf’ policy documents • Environmental • Equality and Diversity • Welsh Language • Eco-code advice on energy saving, waste management e.t.c. • Signposting to other funded support in the convergence area

  33. Integrated Sustainable Development Plan • Integration with Grad school and skills • Sustainable development scenario as vehicle through which key skills are transferred • Leadership • Persuasion/Influencing • Presentation • Corporate Social Responsibility (CSR) • Regulation and regulatory bodies

  34. Penny Dowdney Research Skills Development Manager

  35. Postgraduate Skills Development Award • Skills Forge software: initial skills audit; drop-down menu of provision; booking system; calendar; records (skills training and supervisory meetings); details can be locked – implementation : pilot Nov. • MRes: 60/120 credit split: 30 KESS credits: need to attend a 2-day GRAD School (10 credits). • PhD: 60 KESS credits: 3-day GRAD School in year two (20 credits). • GRAD Schools run North, Mid + South Wales spring / autumn.

  36. Postgraduate Skills Development Award (cont.) • Credits can be made up of modular courses (generic or discipline-specific); • Credits can be made up of an equivalent number of hours of agreed training (e.g. workshops / events etc.) • Any queries discuss with supervisor and contact Penny; • Training will meet the needs of the individual; • Students may be able to pick up training at partner institutions; • List of provision to be posted on Skills Forge; • Guideline: 20 credits = 3 days of training (at appropriate level); • Certificate on completion of PSDA; • Completion will be monitored (Skills Forge;) • Training throughout PhD period.

  37. Postgraduate Training Network • To provide collaborative, discipline-specific research and business training; • Cross-institutional network; • Workshops; summer schools; poster fairs etc. • Public Engagement project; • Involvement of external partners; • Programme of events and seminars; • Enhance and support existing planned events; • Will pioneer events new to Wales

  38. Cwestiynau / Questions? Diolch yn fawr / Thank you

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