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PIMS REPORTING Pennsylvania Information Management System

PIMS REPORTING Pennsylvania Information Management System. What do you need to know!. Data Has Become High-Stakes . Educator Effectiveness School Performance Profile Funding. NEW DATA ITEMS . PIMS Course/HQT (Student-Staff-Course)

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PIMS REPORTING Pennsylvania Information Management System

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  1. PIMS REPORTINGPennsylvania Information Management System

    What do you need to know!
  2. Data Has Become High-Stakes Educator Effectiveness School Performance Profile Funding
  3. NEW DATA ITEMS PIMS Course/HQT (Student-Staff-Course) NEW: All teachers linked to a student for a grade/subject/course Teacher data differ from HQT ( HQT is a different PIMS need) Report teachers REALLY having responsibility for planning the instruction, delivering the instruction, and assessing the effectiveness of the instruction( Domains 1 AND 3) Could include, at times, LTS NEW: % of Instructional Responsibility (factors) NEW: Keystone Related Course Codes/Courses that “trigger” a Keystone exam NEW: Departmentalized Elementary Courses
  4. To Summarize SY13-14 PVAAS Teacher Specific Reporting DOES COUNT in the 1st PVAAS 3 year average Data from your LEA into PIMS during SY13-14 impacts the quality of data in PVAAS roster verification in Spring 2014 Accurate data in PIMS will save your LEA staff time in Spring 2014 Start preparations and planning now
  5. School Performance Profile Your school district is measured on data already submitted through PIMS Building level data from School Performance Profile is now to be used as 15% of teachers evaluations
  6. Which Collections Generate Funding? Child Accounting Special Education Child Count
  7. Child Accounting Collection State Subsidies Basic Education Funding Special Education Funding Tuition For Orphans Subsidy Secondary Career and Technical Education Subsidy Weighted Average Daily Membership (WADM) Used in calculation of aid ratios for State subsidies Why the data is collected
  8. Child Accounting Collection Average Daily Attendance (ADA) No Child Left Behind (NCLB) Adequate Yearly Progress (AYP) School Report Card School Performance Profile Federal ADA report Why the data is collected cont.?
  9. Dec. 1 Child Count / PIMS Special Education Submission Federal IDEA Funding State Performance Plan/Annual Performance Report/Special Education Data Report Targets Compliance Monitoring/Corrective Action and LEA Determinations Why the data is collected
  10. Child Count / PIMS Special Education Submission All Special Education Students who are active and have a valid IEP on 12/1 Federally required data submissions that are submitted in Aggregate in July; Personnel Discipline Maintenance of Effort /Coordinated Early Intervening Services Timely Evaluations Dispute Resolution What data is collected?
  11. PIMS An overview of the magnitude of the system!
  12. Some Key Data Elements Collected District Enrollment Graduates and Drop Outs Free and Reduced Lunch / Economically Disadvantaged Migrants Limited English Proficiency English Language Learners Immigrants Special Education Title 1 Title 3
  13. Do you know how many PIMS collections there are? 20
  14. Do you know how many PIMS collections there are? Pre-Code for winter Keystones and Classroom Diagnostic Testing Voluntary PVAAS enrollment (new 13-14) District and School Enrollment Staff PATI PSSA Pre-Code/ACCESS for ELLs Pre-Code and updates for Winter Keystone and CDT uploads Special Education Course/Highly Qualified Teacher Pre-Code for Spring Keystone Exams and additional CDT Student uploads English Language Learners… ACCESS for ELL
  15. Do you know how many PIMS collections there are? (continued) Child Accounting – SD & IU Preliminary Juveniles incarcerated in Adult Facilities Accountability Reporting: PSSA Student Upload Safe Schools Graduates, Drop outs and Cohort Accountability Reporting: Spring Keystone exams and CDT Student uploads Pre-Code Student upload for summer Keystone exams English Language Learners – End of Year (Count and /SES Provider) Child Accounting – End of Year Special Education Updates Career and Technical education
  16. Do you know how many PIMS Templates there are? 30
  17. Do you know how many PIMS Templates there are? Course Course Instructor CTE Student Fact CTE Student Industry Credential District Fact District Snapshot Incident Incident Offender Incident Offender Disciplinary Action Incident Offender Infraction Incident Offender Parent Involvement
  18. Do you know how many PIMS Templates there are? (continued) Incident Victim Location Fact PATI LEA Tech Survey PATI School Tech Survey Person Program Fact School Calendar School Enrollment Special Education Snapshot Staff Staff Assignment
  19. Do you know how many PIMS Templates there are? (continued) Staff Development Staff Snapshot Template Student Student Calendar Fact Staff Student Course Template (new 13-14) Student Snapshot Survey Participant Response Template
  20. What else can there be! New for 2013-2014 Collection Window LEA must submit data within the window List of LEAs that fail to submit sent to PDE executive offices Correction Window No overrides necessary No overrides will be granted after Correction window closes LEAs that fail to submit data by end of this window will be non-compliant with State and Federal requirements
  21. What else can there be! (there is more!) Templates must be submitted in a special sequence Multiple collections may be “Open” at the same time. If data is submitted incorrectly then a delete request has to be made and this takes time The PIMS requirements have changed every year Code values used, template changed, new collections , different collection windows
  22. ACCURACY CERTIFICATION STATEMENT Every Collection requires an Accuracy Certification Statement (ACS) Superintendent’s Name on EVERY ACS How accurate is your data? Do you have a Data Team to review the data BEFORE Superintendent signs?
  23. What can you do as Leaders? Make Data Quality a priority Identify a Data Steward to oversee each of the submissions Identify Data Teams and ensure all are aware of their role Everyone has a responsibility in Data Quality Data Calendars for each submission So you know who is responsible for what data and when it is required Have published processes, procedures and guidelines What are the business rules; how is the data validated; how is the data corrected if the validation fails?
  24. What the IU is doing for you? Monthly Data Quality Council Meetings Third Wednesday of each Month: Running Video Conferences across the state linking with other IU’s and Districts PDE Presenters collection Specific Data Governance Activities Teams Calendars Best practices Round Table / Peer learning / Networking session
  25. Any Questions
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