Work Permit & Work Experience Education

1. Presented by Bob Reedy Teacher/Coordinator-Colton Joint Unified School District Work Permit & Work Experience Education

2. EC 49110. (a) It is the intent of the Legislature that school district, charter school and private school personnel responsible for issuing work permits to pupils have a working knowledge of California labor laws as they relate to minors and be trained to provide the pupils practical personal guidance in career education. Why should I know about work permits?

3. AB 66 allows school principals to sign work permits. It states, “A principal who issues a work permit pursuant to this paragraph shall provide a self-certification that he or she understands the requirements in existing law for issuing a work permit.” This includes private school principals. AB 66 Becomes Law

4. Currently, there are 10 California Codes and Regulations, the Federal Code of Regulations Title 29 and any local school district restrictions that apply to minors working and issuing work permits. California Codes include: Business and Professional Government Code CCR, Title 5 Insurance Code CCR, Title 8 Labor Code Education Code Penal Code Family Code Vehicle Code The Problem

5. The CDE is coming out with a Form B1-8, “Statement of Intent for Self-Certification” • The principal signing the permit needs to advance the B1-1, B1-4 and the B1-8 forms to the public school Superintendent. • The public school Superintendent has 30 day form the date of issuance to Revoke the permit if the superintendent becomes aware of any grounds upon which the pupil may be deemed ineligible under existing law. The “Principal WP Issuing Procedure”

6. B1-1 Form The B1-1 form is the “Statement of Intent to Employ Minor and Request for Work Permit.” aka the Work Permit application.

7. B1-1 Form • Decipher the student's name on B1-1.

8. B1-1 Form Observe Birth Date-Verify Look up on the District's computer system. (CDE approved)‏ Look at birth certificate Look at some other form of OFFICIAL ID.

9. B1-1 Form Observe Birth Date-Verify If using a physical document, make a photocopy of the document and attach to District's copy of the work permit.

10. B1-1 Form Observe the Social Security Number You are not required to verify the number, but you should look for any inconsistencies. (first three digits of SSN)‏

11. B1-1 Form Check hourly wage. Make sure the wage is the “minimum wage.” If the “Learners Wage” is here, make sure the student understands learner's wages.

12. B1-1 Form Check hours per day. If the employer placed more hours than the permit you are going to issue, send a courtesy letter or highlight the number of hours on the work permit the student is allowed to work.

13. B1-1 Form Check hours per day. You might want to encourage the student to take Work Experience which will allow the student to work more hours during school days.

14. B1-1 Form Check for employer's signature. The employer's signature is required on the B1-1. If it is missing this is an indication the student has not been offered employment.

15. B1-1 Form Check for parent's signature. The parent must give their child permission to work. Make sure the parent signature is present on the B1-1

16. B1-1 Form • Finally, verify the student has only one job. • If the student has more than one job, explain the details to the student about holding two jobs. Adjust the student's work permits if necessary.

17. B1-4 Form The B1-4 form is the actual Work Permit. You can obtain blank work permits (B1-4 forms) from the CDE. You can create B1-4 forms. You can use Quick Permit (a commercial software)‏

18. B1-4 Form Expiration Date Should be defaulted to five (5) days after the start of the next school year. Can be changed to any date before the default date.

19. B1-4 Form Permit Type Regular Work Experience Vacation Exempt

20. Work Permit FAQ’s Who is allowed to issue work permits within a public school district?

21. Work Permit FAQ’s May a private school issue work permits to its students?

22. Work Permit FAQ’s May a work permit be issued by the public school to a pupil who attends a private school located within the school district boundaries, even though the pupil is not a resident of the school district?

23. Work Permit FAQ’s May a work permit be issued by the public school to a pupil who attends a private school located outside the school district boundaries if the pupil is a resident of the school district?

24. Work Permit FAQ’s What is the minimum age for work permits?

25. Work Permit FAQ’s When do work permits expire?

26. Work Permit FAQ’s Can a minor have more than one work permit?

27. Work Permit FAQ’s Can the school district limit the number of hours a minor is permitted to work or impose additional occupational restrictions?

28. Work Permit FAQ’s Does a minor need a work permit after they graduate or pass the proficiency exam if they are still under 18?

29. Work Permit FAQ’s Does a minor need a work permit if they meet the graduation requirements, but do not pass the CAHSEE if they are still under 18?

30. Work Permit FAQ’s Can a work permit be REVOKED? If so, who can revoke a work permit?

31. Work Permit FAQ’s If you are going to REVOKE a work permit what would be a proper protocol to follow?

32. Work Permit FAQ’s Is the permit issuer required to verify the employers workers’ compensation insurance company?

33. Work Permit FAQ’s Does a student have to present his/her social security card to school authorities when applying for a work permit?

34. Work Permit FAQ’s Is the student's Social Security number required on the work permit?

35. Work Permit FAQ’s How long do copies of work permits have to be retained…by the school…by the employer?

36. Work Permit FAQ’s If Federal laws, state laws and school district policies conflict, which law prevails?

37. Work Permit FAQ’s Does a minor need a work permit if they are married?

38. Work Permit FAQ’s Does an emancipated minor need a work permit to be employed?

39. Work Permit FAQ’s Can a work permit be issued for a minor who is being “home schooled?”

40. Work Permit FAQ’s Is “home school” the same as a private school? What is the difference?

41. Work Permit FAQ’s If a minor works for a family business are they required to obtain a work permit?

42. Work Permit FAQ’s Does a parent/employer have to provide Workers’ Compensation Insurance for his/her children/employees?

43. Work Permit FAQ’s Must a public school or governmental agency require a work permit for a minor employee?

44. Work Permit FAQ’s The answers to these and other common work permit questions can be found at www.weecourse.info under teacher support materials.

45. Work Experience Education Work Experience Education is also know as WEE. There are three different types of Work Experience Education: • General Work Experience • Exploratory Work Experience • Vocational Work Experience

46. General Work Experience General Work Experience Education is that it is an instructional course, which has as its purpose the application of the basic skills of reading, writing, and computation. General Work Experience Education students will acquire general and specific occupational skills through a combination of supervised paid employment in any occupational field and related classroom instruction in Work Experience Education. (CCR, T5, §10071)

47. Exploratory WEE Exploratory Work Experience Education is that it is non-paid, and its general purpose is to provide students the opportunity to observe and sample a variety of conditions of work for the purpose of ascertaining their interest and suitability for the occupations they are exploring.

48. Vocational WEE Vocational Work Experience Education is that it has as its purpose the reinforcement and extension of vocational learning opportunities for students through a combination of related classroom instruction in Work Experience Education and supervised paid employment in the occupation for which their vocational course in school prepares them.

49. WEE District Plan • Every district offering WEE must have a Work Experience Plan. • The District Plan for Work Experience Education (WEE) has been approved and adopted by the local governing board. (EC §51762 and CCR, T5 §10070)

50. WEE District Plan • The plan must be submitted and approved by the CDE. (EC §51762.5 T5 §10070) • The Legislature recognizes that there is a need to provide for the review of work experience education programs offered by school districts offering these programs at least once every three years, in accordance with regulations prescribed by the Superintendent of Public Instruction. (EC 51775)