EXISTING CONDITIONS SURVEYS
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EXISTING CONDITIONS SURVEYS. NYP BEST PRACTICES. Presentation to Approved A/E Vendors to NYP June 17, 2013.

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NYP BEST PRACTICES

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Nyp best practices

EXISTING CONDITIONS SURVEYS

NYP BEST PRACTICES

Presentation to Approved A/E Vendors to NYP

June 17, 2013


Nyp best practices

“…as we know, there are known knowns; there are things we know we know. We also know there are known unknowns; that is to say we know there are some things we do not know. But, there are also unknown unknowns – the ones we don’t know…”

Donald Rumsfeld


Nyp best practices

  • Create an accurate basis for developing scope, cost, schedule and design,

  • Identify non-compliant conditions

  • Minimize unknown project conditions

  • Minimize change orders


Nyp best practices

  • Scope: Existing Conditions Boundaries

  • Projects NOT requiring DOH approval

    • Project limits,

    • Adjacent spaces (6 sides) as they are impacted by the limits of the base project,

    • Potential decanting spaces

  • Projects requiring DOH approval

    • Project limits,

    • Adjacent spaces (6 sides) as they are impacted by the limits of the base project,

    • Potential decanting spaces,

    • Life safety code compliance: project limits plus entire smoke/fire compartment and egress path to public way

    • FGI Guidelines: project limits plus entire smoke/fire compartment.

Project limits

Smoke/fire compartment

Egress path to the public way


Nyp best practices

  • Deliverables

  • FEASIBILITY PHASE

  • General for all trades

    • Review existing documentation,

    • Walk the total site, adjacent areas and ancillary spaces impacted by the project,

    • Outline of assumptions.

  • Architecture

    • Field survey, measurement and verification of existing architectural conditions,

    • Identification of areas requiring replacement or remediation,

    • Assessment of scope of work required in areas outside the project limits that will support the project such as decanting space, mechanical rooms, IT rooms, etc,

    • Identification of building envelop components requiring remediation,

    • Identification of code upgrades within the project limits, smoke/fire compartment and the egress path (as applicable to each project)

  • Infrastructure (MEP, FP, IT, AV, Structural)

    • Assessment of existing equipment condition and systems capacity ,

    • Documentation of existing building systems,

    • Definition of spatial requirements for new equipment,

    • Identification of areas requiring replacement or remediation.

  • Furniture/Finishes/Equipment

    • Assessment and documentation of furniture and equipment scheduled for reuse.

  • Hazardous materials

    • Identify requirement for environmental surveys.


Nyp best practices

  • Design Document Phase

  • Verification of existing conditions as applicable to the development of the design.

  • Construction Document Phase

  • Conditions assessments should be complete prior to this phase.

  • Construction Administration Phase

  • Verification of existing conditions that could not be accessed during the feasibility and design phases.

  • Concealed and Inaccessible Conditions

  • Assume the “worst case” based on prior experience and professional judgment and request unit pricing where possible,

  • Provide an appropriate opportunity in the construction phase to assess and re-evaluate conditions concealed during the documentation phases,


Nyp best practices

  • Roles + Responsibilities

  • Owner: New York Presbyterian Hospital

  • Facilities Design & Construction

    • Manage process,

    • Set expectations,

    • Obtain commitments,

    • Verify that commitments have been met,

    • Provide requested reference material with respect to our facility (to the extent available),

    • Retain appropriate consultants

      • Hazardous Materials Consultant: abatement scope/cost/schedule,

      • Contractor/CM: support conditions investigations,

      • Commissioning Agent: Liaise with Facility Operations to provide information relative to existing infrastructure systems.

  • Regulatory Compliance/Life Safety :

    • Provide baseline life safety drawings, a list of deficiencies (PFI’s) and waivers for non-compliant spaces.

  • NYP/IT, AV, Security, BioMed, Signage, Environmental Services, Safety, Food Service, and the like

    • Provide information regarding existing equipment (to the extent available).

  • Consultant Team

  • Provide a list of required information,

  • Develop a probe plan,

  • Present document assumptions related to existing conditions,

  • Identify inaccessible areas that will require surveying during prior to final shop drawings or construction,

  • Create existing conditions documents in the form of drawings, narratives and reports.


Nyp best practices

  • The Take Away

  • Project Limits do not equal Limits of the Work,

  • Existing conditions must include decanting areas and 6-sides impacted by the project

  • Existing conditions must be fully documented during the Feasibility Phase of the project,

  • Appropriate allowances and strategies must be developed to mitigate the cost and design impact of concealed conditions.

  • QUESTIONS / COMMENTS


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