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Libraries Australia Interlibrary Lending. Parallel Session Deborah Fuller Amanda Cheung Mary-Louise Weight. Outline. Overview LA Doc Del – new functionality ISO ILL Improving LA Doc Del Enhanced requesting. Overview. 680 libraries use LA Doc Del Web interface

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Libraries australia interlibrary lending

Libraries Australia Interlibrary Lending

Parallel Session

Deborah Fuller

Amanda Cheung

Mary-Louise Weight


Outline
Outline

  • Overview

  • LA Doc Del – new functionality

  • ISO ILL

  • Improving LA Doc Del

  • Enhanced requesting


Overview
Overview

  • 680 libraries use LA Doc Del Web interface

  • 34 libraries use ISO ILL compliant ILL system

  • Interoperating with 4 different ISO compliant ILL systems


Overview cont
Overview (cont.)

  • Requesting up by 21%

  • 28 new customers

  • Ex-ILANET libraries


New functionality
New functionality

  • User alerts

  • Enhanced requesting for ISO ILL libraries

  • Infotrieve target


Email alerts
Email alerts

  • Why are they needed?


Email alerts workflow

1. Requester sends request

2. Responder

...is busy

3. LA Doc Del sends an email alert to the Responder’s email address

4. Responder checks inbox, sees email alert

5. Responder logs into LA Doc Del to respond to request


What Alerts?

Your Library as a Responder

1. Request-indication: When a new request has been sent to your library

2. Cancel-indication: When a cancel request has been sent

3. Renew-indication: When a renew request has been sent for a

request you have supplied


What Alerts?

Your Library as a Requester

1. Request (Idle, Check Manual): When your request has reached the

end of the rota without being supplied

2. Request (Idle, For Manual Auth): When an Enhanced Request has been

submitted from LA Search

3. Received by Email or FTP: When your request has been supplied

via DocStore


What Alerts?

Your Library as a Requester and Responder

  • Message-indication: When a message has been sent for your request or

  • for a request at your location.


Your Library as a Responder

Request-indication: When a new request has been sent to your library


Setting up email alerts
Setting up email alerts

  • Visit http://www.nla.gov.au/librariesaustralia/docdel/managing.html

  • Complete form


Enhanced requesting
Enhanced requesting

  • Enhanced requesting for ISO ILL libraries



Changes to functionality
Changes to Functionality

  • Archiving

  • Display sent messages

  • Scanned copies in Docstore

  • New server


Changes to functionality1
Changes to Functionality

  • New requesting/responding options

    Requester Responder

    QU Held by VS:CL

    AS:FOR



Iso ill interoperability improving la doc del

ISO ILL InteroperabilityImproving LA Doc Del

Amanda Cheung


Iso ill interoperability
ISO ILL Interoperability

  • International Organisation for Standardisation (ISO)

  • ISO10160, ISO10161-1, ISO10161-2

  • Information and Documentation - Open Systems Interconnection - Interlibrary Loan Application, Protocol Specification Parts 1 and 2

  • How ILL Systems ‘talk’ to each other

  • ISO ILL ‘Compliant’ e.g. Te Puna, CISTI

  • Interoperability testing

  • Who and why


Iso ill developments
ISO ILL Developments

  • Relais International: Relais

  • Ex Libris: Aleph Integrated ILL

  • Innovative: Millennium

  • RLG: ILL Manager


Iso ill sites
ISO ILL Sites

  • New ISO ILL sites:

    • ANL (Relais): Since April 2007

    • TU (VDX): Since July 2007

    • Library Link Victoria (VDX): VMVL, VEAR, VBOR, VCCLC, VFPL, VBAY, VHEI, VBRIM, VCGL, VPRE, VGEE, VWYN, VKING.

    • NUWS (Relais): Since August 2007

    • SFU (Relais): Since August 2007

    • VDU (VDX): Since August 2007

  • Full list of ISO sites available at http://www.nla.gov.au/librariesaustralia/isoill.html


Improving la doc del how you can contribute
Improving LA Doc Del: How YOU can Contribute

  • http://www.nla.gov.au/librariesaustralia/

    suggestform.html


Improving la doc del how you can contribute1
Improving LA Doc Del: How YOU can Contribute

  • http://www.nla.gov.au/librariesaustralia/suggestform.html

  • LADD staff investigate

    • Configuration: Trial change

    • System: Hard-coded functionality


Improving la doc del the vdx enhancements process
Improving LA Doc Del: the VDX Enhancements process

  • Virtual Document Exchange (VDX)

    • OCLC Pica Product

    • LA Doc Del is based on VDX version 2.7.4

  • VUGANZ (VDX Users Group in Australia and New Zealand)

  • Annual Call for Enhancements

  • Voting




Enhanced requesting2
Enhanced Requesting

  • Start an interlibrary loan in Libraries Australia Search

  • Finalise in Libraries Australia Document Delivery


What is enhanced requesting
What is Enhanced Requesting?

  • Optional feature in Libraries Australia Search

  • Refers only to the Get this item at otherlibraries option

  • 2 forms suitable for ILL staff or end users

  • Complete request form for either Loan or Copy


How does it work
How does it work?

Libraries Australia

Document Delivery

Search and Locate Item

Formatted Email


Who will use enhanced requesting
Who will use Enhanced Requesting?

  • Library Clients

  • Library/ILL Staff






Using enhanced requesting form for ill staff
Using Enhanced Requestingform for ILL Staff


Using enhanced requesting4
Using Enhanced Requesting

  • If your library is a member of Libraries Australia Document Delivery the request will go to your library’s account.

  • Your library can be set up to receive an Email Alert that an Enhanced Request has been submitted from Libraries Australia Search

  • The request will not be activated until a staff member at your library authorises it


Using enhanced requesting5
Using Enhanced Requesting

  • If your library is not a member of Libraries Australia Document Delivery, the request is sent to your library’s email address according to the ILRS entry and library staff then process the request.




How to register for enhanced requesting
How to register for Enhanced Requesting

  • Send an email from the form at

    Contact Us

You will receive a confirmation email once Enhanced Requesting has been set up.


Further information
Further Information

  • FAQs at Libraries Australia homepage

    Contact Libraries Australia Helpdesk

    1800 026 155

    [email protected]



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