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Session 3: Club Administration

Session 3: Club Administration. Learning Objectives. Understand the policies and procedures needed to operate a Rotary Club. Understand the Club’s administrative requirements. Develop new ideas for weekly club programs. Club Reporting Requirements. CLUBS TO RI. CLUBS TO DISTRICT.

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Session 3: Club Administration

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  1. Session 3: Club Administration District 3310 Assembly 2010/11

  2. Learning Objectives • Understand the policies and procedures needed to operate a Rotary Club. • Understand the Club’s administrative requirements. • Develop new ideas for weekly club programs. District 3310 Assembly 2010/11

  3. District 3310 Assembly 2010/11

  4. Club Reporting Requirements CLUBS TO RI CLUBS TO DISTRICT CLUBS TO TRF District 3310 Assembly 2010/11

  5. District 3310 Assembly 2010/11

  6. Members Access • Club presidents and secretary can perform the following functions: • View and change club membership data • Access semiannual dues report • Pay RI per capita dues or other fees • Update club data • View reports of club contribution to TRF • Search club and district data worldwide • Register for the RI Convention District 3310 Assembly 2010/11

  7. Examples of Rotary Marks District 3310 Assembly 2010/11

  8. District 3310 Assembly 2010/11

  9. Meetings to Plan • Weekly club meetings • Club assemblies • Board Meetings • Assistant governor visits • District governor’s official visit • Leadership development program District 3310 Assembly 2010/11

  10. Meetings to Promote • RI Convention • District Assembly • District Conference • District Rotary Foundation Seminar • District Membership Seminar • District Leadership Seminar District 3310 Assembly 2010/11

  11. Weekly Meetings • Delegate the responsibility of arranging programs to • the club administration committee • Determine programs and create agendas in advance • Relate programs to current club projects and activities • using Rotary calendar • Include programs that update members on Rotary • information • Begin and end the meeting on time • Have a contingency plan in case the scheduled • program is cancelled District 3310 Assembly 2010/11

  12. Official Visit • Official visit is the personal visit of the district • governor to each Rotary club in the district • official visits can be done with individual or multiple • clubs • The purpose of the official visit is to • Focus attention on important Rotary issues • Provide needed attention to weak or struggling clubs • Motivate Rotarians to participate in service activities • Recognise the outstanding contributions of Rotarians in • the district District 3310 Assembly 2010/11

  13. Official Visit Activities • Charter night • Induction ceremony • New member orientation • Citation or award programs • Rotary Foundation event • Intercity meeting District 3310 Assembly 2010/11

  14. Resource • Assistant governor • District governor • Club and District support representative • The “Running a Club” section at • www.rotary.org is a suggested club resource • Are there any additional resources? District 3310 Assembly 2010/11

  15. Learning Objectives • Understand the policies and procedures needed to operate as Rotary Club. • Understand the Club’s administrative requirements. • Develop new ideas for weekly club programs. District 3310 Assembly 2010/11

  16. Thank You All for Sharing District 3310 Assembly 2010/11

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