Presented by PTD Technology with permission from OCTE

1. Presented by PTD Technology with permission from OCTE New User Orientation

2. “What is CTEIS and how do I use it?”

3. CTE IS Career and Technical Education Information System

4. CTEIS Uses Primary Goals (2) • Collect enrollment data used to determine 61a(1) funding. • Provide data to comply with the federal Perkins IV legislation. Secondary Goals (2) • Link your student data to MSDS data. • Monitor CTE programs to find methods of improving classes.

5. Your Vocabulary CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM • CTEIS • CIP Codes • PSN • CSC • WE • FCS • SMS • MSDS CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES PROGRAM SERIAL NUMBER COURSE SECTION CODE WAGE EARNING WAGE EARNING FAMILY and CONSUMER SCIENCE FAMILY and CONSUMER SCIENCE STUDENT MANAGEMENT SYSTEM STUDENT MANAGEMENT SYSTEM MICHIGAN STUDENT DATA SYSTEM MICHIGAN STUDENT DATA SYSTEM

6. = + = +

7. PSN CSC Course: Intro to Auto Course: Safety in the Shop Course: Brakes Course: Engine Repair Sub-Sections         Segments    

8. District User Roles • Fiscal Agent • Follow-Up Data Entry • (Building Reporter) • CEPD Administrator • CTEIS Roles • Expenditures Data Entry • (Building Reporter) • Enrollment Data Entry • (Building Reporter)

9. District User Access Levels All users may review reports. Level 2 • View school, student, and course information Levels 3 & 4 • Enter and edit data in CTEIS • Level 4: View Economically Disadvantaged students Level 5 • Fiscal Agents only • May change access levels and delegate role responsibilities Level 5 Level 4 Level 3 Level 2 Level 1

10. Timeline Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Four main tasks each year: • Fall Data Entry – no due date. • 4033 Expenditures – due in early November. • Follow-Up – due in early May. • 4483 Enrollments – due in late June. *4301 Grades report is now rolled into the 4483! • Timeline is very important • Failing to submit data on time holds up the state’s compilation process for everyone! 4033 Expenditures Follow-Up Federal Reports 4301 CPI CAR 4483 Fall Data Entry 4483 Enrollments

11. 4483 Fall Data Entry Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Enrollment data is at the core of all state reports. • No due date. • Starting early allows you to focus on other reports, validate your data, and receive help correcting errors. • Student enrollments must be entered into CTEIS no later than May 15, 2014 to be counted for funding. 4033 Expenditures Follow-Up 4483 Fall Data Entry 4483 Enrollments Federal Reports 4301 CPI CAR

12. 4033 Expenditures Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Verifies that money is properly spent on CTE programs. • Due in early November. • Schools must show how 61a(1) funds were spent. • Report expenditures for all CTE programs that appear on your 4483 Enrollment report. • Incomplete or flawed expenditure reports can lead to the recapture of funds – be accurate and timely in your submissions! 4033 Expenditures Follow-Up 4483 Fall Data Entry 4483 Enrollments Federal Reports 4301 CPI CAR

13. Follow-Up Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers. • Due in early May. • Survey Wage-Earning program completers who have left school from February - April. • Report information regarding continuing education or employment. 4033 Expenditures Follow-Up 4483 Fall Data Entry 4483 Enrollments Federal Reports 4301 CPI CAR

14. 4483 Enrollment and Completion Collection Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Determines final enrollment counts and 61a(1) fund distribution for the following year. • Due in late June – enrollment input due in mid-May. • Report all CTE course sections, segments, and grades. • Report all student enrollments and demographic information. • Demographic information reported to the federal government in the annual CPIs. 4033 Expenditures Follow-Up 4483 Fall Data Entry 4483 Enrollments Federal Reports 4301 CPI CAR

15. 4483 Enrollment and Completion Collection Aug Sept Oct NovDec Jan Feb Mar Apr May Jun Jul • Update final student grades and verify all data before locking it for the year. • Manually enter or import student grades. • CTEIS uses your data to count CTE students and to provide them with a completion status. • MSDS provides students with an exit status. • Determines the students you will survey next year during Follow-Up. 4033 Expenditures Follow-Up 4483 Fall Data Entry 4483 Enrollments Federal Reports 4301 CPI CAR

16. Where to look for DUE DATES: • www.cteis.com • Report manual covers

17. Overview of the Data Collection Process • Collect Data • Verify Data • Input Data • Complete Reports • Complete Reports • Collect Data • Verify Data • Input Data • Student demographics and enrollments • Course section information • Teacher information • Practice good techniques • Go to the source • Ask questions • Input data • Import data • Submit data

18. Each report requires different data, generally: • Course section data • Student demographic data • Enrollment data • Teacher information • Depending on your role: • Expenditures • Follow-up student lists • Survey results

19. Practice good data validation techniques. • Strive for accuracy, reliability, and timeliness. • Record the date when you gather data from your SMS. • Follow standard procedures for handling confidential data. • Go to the source. • Obtain data from the source “closest” to the information (i.e., ask program instructors for student enrollments). • Ask questions. • Do all course sections appear on my report? Are they accurate? • Are all instructors identified and listed? • Are my students receiving the correct segments?

20. Set up a MEIS account. • Login to www.cteis.com. • Input instructions vary according to report. • Follow the instructional guide specific to your report. • Available online and at training sessions.

21. Use the Data Entry menu in CTEIS. • Click “4483 Report Comp.” • Use validation tools to check your data for errors. • Review warnings; understand why they appear. • Correct errors using troubleshooting guides or the help desk. • Mark your building “complete.” • Locks your data and checks the building off your list. • Sends your information to your Fiscal Agent for review. • Fiscal Agent sends the data to the CEPD Administrator for final review. • CEPD Administrator sends the final report to OCTE.

22. Technical Assistance PTD Technology Email: cteis.help@PTDtechnology.com Call or Fax: (800) 203-0614, ext. 128 (517) 333-9363, ext. 128 Fax: (517) 332-3024 Support Web site: www.PTDtechnology.com/cteis

23. Reporting and Policy Assistance OCTE Contacts Joan Church (517) 335-0360 ChurchJ@michigan.gov Krishnan Sudharsan (Follow-Up) (517) 241-7652 SudharsanK@michigan.gov Listserv To subscribe or unsubscribe, email your requestto: MartinezJ9@michigan.gov OCTE web site:http://www.michigan.gov/octe

24. Please visit www.PTDtechnology.com/CTEIS/TrainingDay to provide feedback regarding your training experience! THANK YOU!