A sakai and opensyllabus pilot at hec montr al
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A Sakai and OpenSyllabus Pilot at HEC Montréal. Martin Montminy , Functional analyst, HEC Montréal Rémi Saïas, Developer / ScrumMaster, HEC Montréal. Presentation Plan. What is OpenSyllabus? Two pilots are better then one! Winter pilot Summer pilot Lessons learned Next step: deployment.

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A Sakai and OpenSyllabus Pilot at HEC Montréal

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A sakai and opensyllabus pilot at hec montr al

A Sakai and OpenSyllabus Pilot at HEC Montréal

Martin Montminy , Functional analyst, HEC Montréal

Rémi Saïas, Developer / ScrumMaster, HEC Montréal

2010 Sakai Conference - Denver, Colorado, U.S.A.


Presentation plan

Presentation Plan

  • What is OpenSyllabus?

  • Two pilots are better then one!

    • Winter pilot

    • Summer pilot

  • Lessons learned

  • Next step: deployment

2010 Sakai Conference - Denver, Colorado, U.S.A.


What is opensyllabus

What is OpenSyllabus

2010 Sakai Conference - Denver, Colorado, U.S.A.

  • Structured Hierarchical Course Outline (or Syllabus) Editor

  • Integrated into Sakai environment and works with other Sakai tools.

  • Successor of ZoneCours (first generation syllabus editor at HEC).

  • Collaboration tool:

    • Between teachers and students;

    • Between teachers;

    • Within the institution: registrar, department, library.


Open syllabus

Open Syllabus


A sakai and opensyllabus pilot at hec montr al

Open Syllabus


Opensyllabus in sakai big picture

OpenSyllabus in Sakai – Big Picture

Sakai

  • Institution Academic System

  • (PeopleSoft)

  • List of courses

  • List of sections

  • List of students

  • Schedule

  • Location

Resources

In house integration –

Available connectors does not support our version of PeopleSoft

Assignment

Course Management

OpenSyllabus

Entitypicker for othertools

Citations

2010 Sakai Conference - Denver, Colorado, U.S.A.


Hierarchical co example

Hierarchical CO example

  • Course Introduction

  • Contact Information

  • Learning Material

  • Assessments

  • Lectures

    • Lecture 1

    • Lecture 10

Economics 101

Generic course outline from Coordinator

Economics 101

Section B course outline from Section B’s teacher

Reuse

Reuse

  • Course Introduction

  • Contact Information

  • Learning Material

  • Assessments

  • Lectures

    • Lecture 1

    • Lecture 11

  • Course Introduction

  • Contact Information

  • Learning Material

  • Assessments

  • Lectures

    • Lecture 1

    • Lecture 12

Economics 101

Section A course outline from Section A’s teacher

2010 Sakai Conference - Denver, Colorado, U.S.A.


Hierarchical co example1

Hierarchical CO example

  • Lecture 1

    • Description

    • Coordinator’s description

    • Objectives

    • Coordinator’s objectives

  • Lecture 1

    • Description

    • Coordinator’s description Teacher’s description

    • Objectives

    • Coordinator’s objectives

    • Teacher’s objectives

Coordinator

  • Lecture 1

    • Description

    • Teacher’s description

    • Objectives

    • Teacher’s objectives

Merge of coordinator’s and

Teacher’s course outlines

Teacher Section A

Student Section A

2010 Sakai Conference - Denver, Colorado, U.S.A.


Presentation plan1

Presentation Plan

  • What is OpenSyllabus?

  • Two pilots are better then one!

    • Winter pilot

    • Summer pilot

  • Lessons learned

  • Next step: production

2010 Sakai Conference - Denver, Colorado, U.S.A.


Winter pilot s objectives

Winter Pilot’s Objectives

2010 Sakai Conference - Denver, Colorado, U.S.A.

  • Objectives related to the environment (Sakai + OpenSyllabus)

    • Collect feedback from different classes of user: instructors, secretaries, students.

    • Identify bugs and improvement opportunities.

  • Public relation objectives:

    • Gave the application visibility in all departments by finding one instructors to use it in the context of its course.

  • Other Objectives

    • Evaluate training needs and communication needs.

    • Show the community that OpenSyllabus can be used in real context.


Winter pilot s statistics

Winter Pilot’s Statistics

  • 11 courses(3 coordinated)/16 sections

    • All instructors and secretaries were volunteer to participate.

  • 13 instructors and approximately 600 students.

  • Each department had at least one course.

  • All groups used OpenSyllabus with integration with Resources and Citations.

    • 3 groups used the integration with Assignment.

2010 Sakai Conference - Denver, Colorado, U.S.A.


Winter pilot s strategy

Winter Pilot’s Strategy

Pre-pilot

Careful planning

Training and documentation

Migration of existing syllabi

During pilot

Proactive support (2 lines of support)

On demand training

After pilot

Postmortem meeting with instructors and secretaries

Survey students of the pilot

2010 Sakai Conference - Denver, Colorado, U.S.A.


Winter pilot s problems

Winter Pilot’s Problems

  • Emails avalanche

    • Documents added to Syllabus

  • Students cannot access documents located in parent Syllabi

  • Students cannot access documents with special characters “( )” or “[ ]”

  • Problems with browser cache (blank page)

  • Problems with new wireless network configuration on campus

2010 Sakai Conference - Denver, Colorado, U.S.A.


Winter pilot s feedback

Winter Pilot’s Feedback

Postmortem meeting with instructors

  • 9 out of 13 were present

  • Feedback was strongly positive

    Strengths mentioned:

  • Ease of use

  • Performance (compared to current system)

  • Team behind the pilot (development, training, support)

    Improvement opportunities

  • User interface: too many scrollbars, font problems, size of windows

  • Feedback missing on certain tasks

  • Need to work on available rubrics in OpenSyllabus

  • 2010 Sakai Conference - Denver, Colorado, U.S.A.


    Winter pilot s feedback1

    Winter Pilot’s Feedback

    Student survey

    • 168 responses / 600 participants

    • Incentive: 3 prices of 100$

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    Student survey technical problems

    Student survey – Technical problems

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    Student survey support documentation

    Student survey – support &documentation

    • Most cited reason:

    • Not necessary because easy to use, intuitive

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    Bibliographic references

    Bibliographic References

    • We strongly believe this is a key feature of OpenSyllabus and we were disappointed by the results but:

    • Authors (instructors, secretaries) and librarians sees it as a major improvement in quality and productivity.

    • Our pilot had only bachelor’s degree students.

    • It was a goal to use that feature to bring the student in the library because it was a known problem that students (B.A.A) rarely go to the library.

      • We’ll have to try harder

    2010Sakai Conference - Denver, Colorado, U.S.A.


    Opensyllabus vs zonecours

    OpenSyllabus vs ZoneCours

    • Most cited answer in commentary:

    • Not different enough from ZoneCours

    • Interface needs to be improved

    2010Sakai Conference - Denver, Colorado, U.S.A.


    Overall appreciation

    Overall Appreciation

    2010Sakai Conference - Denver, Colorado, U.S.A.


    Winter pilot s feedback conclusion

    Winter Pilot’s Feedback - Conclusion

    Instructors:

    • Very satisfied

    • Big improvement

      • Better performance

      • Ease of use and more functionalities

        Students:

    • Moderately satisfied

    • No major gain for them

    • Will see the benefit when more tools will be available and used to change their learning experience.

    2010Sakai Conference - Denver, Colorado, U.S.A.


    Summer pilot s objectives

    Summer Pilot’s Objectives

    2010 Sakai Conference - Denver, Colorado, U.S.A.

    Same as winter’s pilot plus:

    • Training

      • Train all 44 secretaries: creation of syllabi from scratch.

      • Train level 1 and 2 support team with secretaries.

    • Test new features and improvements:

      • Automated creation and update (instructors and students) of course site based on data coming from institution academic system (PeopleSoft).

      • Revamped User Interface.

    • Test performance of application and infrastructure

      • Increase load on application.

      • Increase volume of data: number of sites, documents, etc.

        • In parallel with migration of syllabi from old system for fall.


    Summer pilot s statistics

    Summer Pilot’s Statistics

    • 40 courses/53 sections (10 coordinated)

      • All secretaries had to participate and selected a course in collaboration with their department and the instructors.

    • 53 instructors and approximately 2600 students

    • Each department had multiple courses in the pilot.

    • All groups used OpenSyllabus with integration with Resources and Citations

      • 1 or 2 groups used the integration with Assignment.

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    Summer pilot s status

    Summer Pilot’s Status

    • From May 6 to June 23

    • Problems encountered so far

      • Some students and instructors not having access to their sites

        • Updates to membership to course site / synchronization with academic system (PeopleSoft)

        • Access to document in parent syllabi

        • Other isolated problems

        • Majority of problems occurred at the beginning

          • Very quiet since

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    Lessons learned

    Lessons learned

    • Careful planning paid off.

    • Take care of your pilot participants, they are your ambassadors.

    • Two pilots approach gave us the opportunity to start earlier, learn and adjust.

    • Start non-functional(performance, volume, etc.) testing early.

    • Design carefully and test thoroughly all interfaces with Sakai tools and core. This is where we had most of our problems.

    • Make sure your support team has all the training and tools (e.g. become user) to diagnose the problems.

    • Need to define promote the use of best practices.

    2010 Sakai Conference - Denver, Colorado, U.S.A.


    What s next

    What’s next?

    2010 Sakai Conference - Denver, Colorado, U.S.A.

    Staged deployment starting in September

    10th Sakai Conference - Boston, MA, U.S.A.


    To learn more

    To Learn More…

    2010 Sakai Conference - Denver, Colorado, U.S.A.

    • Presentationsthisafternoon

      • 3:25 Chasm Creek A: Open Syllabus in Sakai 2.6: Up and Running!

    • See us at the technicaldemonstrationsWednesday night

    • Watch the OSYL videoathttp://vimeo.com/12495226

    • Try OpenSyllabus athttp://osyltest.hec.ca

    • Confluence: http://tinyurl.com/opensyllabus


    Questions

    Questions?

    2010 Sakai Conference - Denver, Colorado, U.S.A.


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