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Word Processing Basics How to Create, Edit, and Print a Microsoft Word document. Last Updated: 2007. Contents. Introduction Part 1: Keyboard Basics Review: File Management Part 2: Formatting Text Part 3: Tools. Introduction. What Are Word Processors? Why use Word Processors? Drafts

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Word processing basics how to create edit and print a microsoft word document

Word Processing BasicsHow to Create, Edit, and Print a Microsoft Word document

Last Updated: 2007


Contents
Contents

  • Introduction

  • Part 1: Keyboard Basics

  • Review: File Management

  • Part 2: Formatting Text

  • Part 3: Tools


Introduction
Introduction

  • What Are Word Processors?

  • Why use Word Processors?

    • Drafts

    • Layout

    • Colour

    • Images

    • Flexibility


Kinds of word processors
Kinds of Word Processors

  • WordPad

  • Corel WordPerfect

  • Microsoft Word


Part 1 keyboard basics
Part 1: Keyboard Basics

Tab

Caps Lock

Backspace

Practice Moving Your Cursor

Keyboard Exercise

Enter / Return

Arrow Keys

Shift

Space Bar


Keyboard basics review
Keyboard Basics Review

  • Arrow Keys

  • Space Bar

  • Tab

  • Enter/Return

  • Shift

  • Caps Lock

  • Backspace


Review file management
Review: File Management

Three Ways to Open a File

  • Double Click on the Desktop IconOR

  • Find “Microsoft Word” on the Start MenuOR

  • Double Click on a Word file


Title Bar

Menu Bar

Toolbars

Buttons

Find the cursor

(the flashing vertical line).

Your text will appear here

when you type.

Document: Write Here


Part 2 formatting your document

Moving Text:

Highlighting

Cutting & Pasting / Dragging & Dropping

The Clipboard

Page Setup

Font

Undo - Redo

Part 2: Formatting Your Document


Moving text highlighting
Moving Text: Highlighting

  • Click and Hold

  • Drag

  • Lift


Moving text cut and paste
Moving Text: Cut and Paste

Cut:

  • Highlight the Text

  • Go to the Edit Menu

  • Choose “Cut”

    Paste:

  • Move your cursor to where you want to put the text.

  • Go to the Edit Menu

  • Choose “Paste”


The clipboard
The Clipboard

  • Cut or copied text goes to the Clipboard and stays there so that you can use it and reuse it

    • It is a way of moving text from one application to another.

  • The Clipboard can hold up to 24 items

    • If you copy a 25th item, the first item in the Clipboard is deleted


Page setup
Page Setup

  • Under the File Menu, click on Page Setup.

  • You can change margins, page orientation and paper size.


Font

You can change the font type and size by using the Format menu and clicking on Font …

… or you can use the shortcuts in the Format toolbar


Undo redo
Undo/Redo

Did you make a mistake?Don’t panic!



Saving a file
Saving a File

Save vs. Save As

Use Save As

  • When you are saving your file for the first time OR

  • When your are saving your file to a new place OR

  • When you are saving your file under a new name

    Use Save

  • When you have made a change to your document

Remember: Save your file OFTEN !




Part 3 tools spell checker
Part 3: Tools – Spell Checker

Spell Checker

  • Finds (potential) spelling errors in your document

    • Compares each word against the words in the built-in dictionaries

  • Highlights a word if it can’t find a match

  • May highlight words that are actually spelled correctly because they are not in the built-in dictionary

  • Cannot identify a misspelled word if it correctly spells another word

    • E.g., from vs. form; there vs. their


Part 3 tools spell checker1
Part 3: Tools – Spell Checker

To check your file for spelling mistakes

  • Go to the beginning of your document

  • Click the Spell Checker button in the toolbar

The Spelling & Grammar Window will appear if Word encounters a spelling problem


Part 3 tools spell checker2
Part 3: Tools – Spell Checker

To add a word to the dictionary

  • Right-click the highlighted word

  • Click “Add to Dictionary”


Part 3 tools printing
Part 3: Tools - Printing

  • Print Preview

  • Printing


Part 3 tools printing1
Part 3: Tools - Printing

  • Shows you what your file will look like on the printed page

  • Saves time and money

  • Process:

    • Go to the File menu

    • Click Print Preview


Part 3 tools printing2

Close

Part 3: Tools - Printing




Printing a Selection

  • Highlight the text you want to print

  • Choose “Print” from the File menu

  • Click on the circle beside Selection

  • Click “OK”


Part 3 tools printing5
Part 3: Tools - Printing

Final Exercise: Print Your Letter

  • Print Preview

    • Do you like the formatting?

  • Print

    • How many pages do you want to print?

    • Do you want to print the entire file or just a selection?


Conclusion
Conclusion

  • Handouts

  • Upcoming training programs

  • Library resources

  • Program evaluation forms

Any questions?


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