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Lesson 4 Word Processing and Microsoft Word PowerPoint PPT Presentation


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Lesson 4 Word Processing and Microsoft Word. Computer Literacy 1 Transition Plus Services. Objectives. Create a new document Save and close a document Open an existing document Identify ribbon and toolbars Know Save vs. Save As

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Lesson 4 Word Processing and Microsoft Word

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Lesson 4 word processing and microsoft word

Lesson 4Word Processing and Microsoft Word

Computer Literacy 1

Transition Plus Services


Objectives

Objectives

  • Create a newdocument

  • Saveand close a document

  • Open an existing document

  • Identify ribbonand toolbars

  • Know Save vs. Save As

  • Use Save As to save a particular folder or file location and name the document

  • Use undoand redoarrows

  • Cut, copy and paste


Lesson 4 word processing and microsoft word

Objectives

  • Use spellcheck and grammarcheck

  • Format the size, color and type of font

  • Align text in different ways

  • Set single or double spacing

  • Use bullets and automatic numbering

  • Use print preview and print

  • Set margins

  • Select portrait or landscape

  • Identify file extensions, corresponding document types and associated programs


Lesson 4 word processing and microsoft word

Introduction

Microsoft Word is a word-processing application for letters, memos and reports


Navigating word

Navigating Word

Titlebar

Insertion point, a blinking vertical line that indicates where new text will be inserted

The document window is the area where you enter or change text/data

When Word is launched, the application window appears

Status bar


Navigating word1

Navigating Word

Vertical scroll bar

To scroll, use the horizontal or vertical scroll bars.

When you scroll, you move through the document on the screen without changing the location of the insertion point.

Horizontal scroll bar


Navigating word2

Navigating Word

Set single or double spacingto your text

Undo andRedo

Align text to the left, center, right or justify the alignment


Navigating word3

Navigating Word

Cut, copy or paste text

Use the options in the Fontsection to format the size, color and type of font

Create bulletpoints or numberedlists


Navigating word4

Navigating Word

In the Reviewtab, you can use the Spelling & Grammar option to check the spellingand grammarof your document


Navigating word5

Navigating Word

In the Page Layout tab, you can use the Margins option to set your document’s margin size


Ribbon

Ribbon

The Ribbonis the banner that stretches across the top of the screen below the title bar. It is used to find commands. Commands and options are organized in groupson each tab.

As you work in a document, the ribbon adaptsby providing appropriate commands and options.


Lesson 4 word processing and microsoft word

Toolbar

Customize Quick Access Toolbar button

The Quick Access Toolbar gives you quick access to commands you use frequently. It is located abovethe Ribbon in the upper-left corner.

By default, it only includes three commands. Customize it to include the commands you use most often.


Documents

Documents

To closea document, click the Close button.

If you close a document without saving changes, you will be prompted to save the changes before closing.

Clicking the Closebutton or using the Close command will close onlythe active document.

Choosing the Exitcommand will close an entire application and allof its documents.


Documents1

Documents

To opena document means

to load an existing file into an application

To savea document means

to store it on a disk or other storage medium


Documents2

Documents

The Open command enables you to open an existing file from any available disk and folder.

Once you locate the file, double-click the filename. Your computer will launch the associated application and the document will open.


Documents3

Documents

Each file is identified by a filename, such as

Lesson4.pptx

Name

Separator

Extension

To easily finddocuments, choose filenames with words that describe the document.


Documents4

Documents

File extensionsidentify the type of file.

Let’s review different extensions for different programs!


Documents5

Documents

You can savea document to your computer’s hard drive, the desktop, an auxiliary drive, a network location or to portable storage media.

The easiest way to save a document is to click the Save button on the Quick Access Toolbar (the little floppy disk)!


Documents6

Documents

The Printoption opens the Print dialog box where you can select a printer, the number of copies and the range of pages to print.

There are three print options

Print Preview allows you to preview and make changes to your document before printing


Save vs save as

Save vs. Save As


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