Lesson 4 Word Processing and Microsoft Word. Computer Literacy 1 Transition Plus Services. Objectives. Create a new document Save and close a document Open an existing document Identify ribbon and toolbars Know Save vs. Save As
Lesson 4Word Processing and Microsoft Word
Computer Literacy 1
Transition Plus Services
Microsoft Word is a word-processing application for letters, memos and reports
Insertion point, a blinking vertical line that indicates where new text will be inserted
The document window is the area where you enter or change text/data
When Word is launched, the application window appears
Vertical scroll bar
To scroll, use the horizontal or vertical scroll bars.
When you scroll, you move through the document on the screen without changing the location of the insertion point.
Horizontal scroll bar
Set single or double spacingto your text
Align text to the left, center, right or justify the alignment
Cut, copy or paste text
Use the options in the Fontsection to format the size, color and type of font
Create bulletpoints or numberedlists
In the Reviewtab, you can use the Spelling & Grammar option to check the spellingand grammarof your document
In the Page Layout tab, you can use the Margins option to set your document’s margin size
The Ribbonis the banner that stretches across the top of the screen below the title bar. It is used to find commands. Commands and options are organized in groupson each tab.
As you work in a document, the ribbon adaptsby providing appropriate commands and options.
Customize Quick Access Toolbar button
The Quick Access Toolbar gives you quick access to commands you use frequently. It is located abovethe Ribbon in the upper-left corner.
By default, it only includes three commands. Customize it to include the commands you use most often.
To closea document, click the Close button.
If you close a document without saving changes, you will be prompted to save the changes before closing.
Clicking the Closebutton or using the Close command will close onlythe active document.
Choosing the Exitcommand will close an entire application and allof its documents.
To opena document means
to load an existing file into an application
To savea document means
to store it on a disk or other storage medium
The Open command enables you to open an existing file from any available disk and folder.
Once you locate the file, double-click the filename. Your computer will launch the associated application and the document will open.
Each file is identified by a filename, such as
To easily finddocuments, choose filenames with words that describe the document.
File extensionsidentify the type of file.
Let’s review different extensions for different programs!
You can savea document to your computer’s hard drive, the desktop, an auxiliary drive, a network location or to portable storage media.
The easiest way to save a document is to click the Save button on the Quick Access Toolbar (the little floppy disk)!
The Printoption opens the Print dialog box where you can select a printer, the number of copies and the range of pages to print.
There are three print options
Print Preview allows you to preview and make changes to your document before printing