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Organize & Safeguard Your Hard Drive PowerPoint PPT Presentation

Organize & Safeguard Your Hard Drive By Alberta Rouse Your Hard Drive The hard disk/drive of your computer is where all programs and data are stored. The hard disk is the most important kind of permanent storage used in PCs.

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Organize & Safeguard Your Hard Drive

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Organize safeguard your hard drive l.jpg

Organize & SafeguardYour Hard Drive

By Alberta Rouse


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Your Hard Drive

  • The hard disk/drive of your computer is where all programs and data are stored.

  • The hard disk is the most important kind of permanent storage used in PCs.

    • Others being floppy disks, CD-ROMs, DVDs, tapes, removable drives, etc.


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Amazing Facts

Hard disk drives have progressed dramatically in the last 20 years.

  • The first PC hard disks had:

    • 10 MB capacity

    • Cost over $100 per MB

  • Modern hard disks have:

    • Capacities of 100s of GBs

    • Cost less than 1 cent per MB!

  • This is a 1,000,000% in just under 20 years, or around 67% cumulative improvement per year.

  • At the same time, the speed of the hard disk and its interfaces have increased dramatically as well.


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Top view of a 36 GB, 10,000 RPM, IBM SCSI server hard disk, with its top cover removed

Note the height of the drive and its 10 stacked platters.

(The IBM Ultrastar 36ZX.)


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Your hard disk plays a major role in the following important aspects of your computer system:

  • Performance: The hard disk plays a very important role in overall system performance. The speed at which the PC boots up and programs load is directly related to hard disk speed.

  • Storage Capacity: A bigger hard disk allows you to store more programs and data.

  • Reliability: Determine how important a hardware item is by considering how much grief is caused when/if it fails. Therefore, the hard disk is the most important component by a long shot—hardware can be replaced, but data cannot. A good quality hard disk, combined with smart maintenance and backup habits, can help ensure that the nightmare of data loss doesn't happen to you.


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Basic Terms

File

Each document is a file and would include a plain text file, a letter in Word, digital music, a spreadsheet, a digital picture or directions/code for a program.


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Basic Terms Continued

Folder

  • Files are grouped together or saved together in folders.

  • Sometimes folders are called directories.


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Basic Terms Continued

Disk

Where files are stored:

  • Hard disk

  • Floppy disk

  • CD-ROM

  • DVD

  • Flash Drive

  • SD Card


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Creating a New FileManagement System

Windows uses a filing system that is very similar to a paper filing system and is organized using Windows Explorer or My Computer features. To open Windows Explorer, Right Click the Start Button and select Explore.


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Windows Explorer

  • One of the best tools that Microsoft has created to assist computer users.

  • Explorer consists of two windows:

    • Left Window-lists all of the drives & directories on your computer

    • Right Window-shows the contents of those drives & directories


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Storage on the Hard Drive

  • The files are stored in the folders and subfolders.

  • The folders and subfolders are similar to the file folders in a file cabinet.


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  • The Address Bar at the top tells you where you are at in the hard drive.

  • C: or the letter followed by a colon is the drive you are looking at.

  • The first name after C:\ is the directory or folder where you are.

  • Any other names behind that are subdirectories. A subdirectory is a directory that is stored in another directory.


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Creating a New Folder

  • With Windows Explorer open.

  • Click to select the folder or drive in which you want to create a new folder.

  • Click File/New/Folder.

  • Type a name for the new folder, and then press Enter.


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Changing the Name of a File or Folder

  • In My Computer or Windows Explorer, right click on the file or folder you want to rename.

  • Select rename from the list.

  • Type the new name, and press Enter.

    Tip: A file name can contain up to 255 characters, including spaces, but it cannot contain any of the following characters:

    \ / : * ? “ < > |


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Copying a File or Folder

  • In My Computer or Windows Explorer, right click & drag the file or folder to where you want to copy.

  • Select Copy here from the list.


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Moving a File or Folder

  • In My Computer or Windows Explorer, right click and drag the file or folder you want to move to the place you want to move it.

  • Select Move Here from the list.


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Deleting a File or Folder

  • In My Computer or Windows Explorer, locate the file or folder you wish to delete.

  • Right Click the file or folder.

  • Select Delete and click yes.


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File Information

  • If you hover your mouse pointer over a file name, some information about that file will be shown.

  • If you right click the file and choose properties, you can find further information about it.

  • This can be useful if you see a file and don’t know what it is or where it came from.


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File Extensions

  • Files have what are called “extensions,” or three-letter designations after the main name.

  • For example, in the file bear.gif ,

    .gif is the extension. This extension indicates that this file is a picture.


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Common File Extensions

.doc = a Microsoft Word Document

.txt = a text file

.pdf = an Adobe Acrobat file

.wps = a Microsoft works spreadsheet

.gif = a picture file

.jpeg = a picture file

.bmp = a picture file

.zip = a compressed file


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Finding a File or Folder

  • Right click the Start button, and choose Search

  • Click All Files and Folders.

  • In the name box, type all or part of the file’s name.

  • If you do not know the name of a file or want to refine the search, click the Date Modified, Size, or Advanced options.

  • If you want to specify where Windows should begin its search, use the Look In drop down menu.

  • Click Search.


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Backup & Maintenance

  • Finally, it is no fun to lose work, files, hard disk, etc. A backup strategy must be in place to safeguard important files/documents.

  • Use Windows backup feature. Search Help, print and follow the Help directions.

  • Or Save the files to a floppy disk, CD-ROM, another computer on network, flash drive, etc.

  • Internet email such as Gmail, Yahoo, Hotmail can also provide you with an offsite place to save important files/documents. Simply attach the files/documents to email that you send to yourself.


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PowerPoint Presentation Created by Bethany Jochim July 2007The presentation can be viewed at http://therightturn.homestead.com/StudentPage.html

TheEnd


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