Georgia Medicaid EHR Incentive Program: Attestations, Documentation and Monitoring

1. Georgia Medicaid EHR Incentive Program: Attestations, Documentation and Monitoring Presentation to: Eligible Professionals and Eligible Hospitals Presented by: Jacqueline Koffi, Program Director Georgia Department of Community Health, Office of Health Information Technology Moderator: Tracy Sims, Business Analyst Date: July 17 -18, 2011

2. GA Medicaid EHR Incentive ProgramMonthly Webinar Series Today’s Webinar: • Attestations, Documentation and Monitoring • All provider webinars are recorded and posted on www.dch.georgia.gov/ehr

3. Path To Payment Step One: Register with CMS • Available to Georgia Eligible Hospitals Now • Available to Georgia Eligible Professionals – Sept. 2011 https://ehrincentives.cms.gov/hitech/login.action Step Two: Register with State • Opens in September 2011 • Use GA Medicaid web portal ID and password to access registration for incentive payments

4. Register with CMS’s Registration and Attestation System https://ehrincentives.cms.gov/hitech/login.action

5. Medical Assistance Provider Incentive Repository (MAPIR) • MAPIR is an application that is being added to the Georgia Web Portal. This application will be accessed via the current GA MMIS provider portal • MAPIR is the tool for registering and attesting for a Medicaid EHR Incentives Payment at the State level • GA will receive your information from the CMS Registration and Attestation system

6. GA Registration Verification

7. Attestation • State Level Registration requires the applicant to attest to the following: • Appropriate Provider Type • Physician, Dentist, Nurse Practitioner, Certified Nurse Midwife, Physician Assistant • Not a hospital based practitioner • Eligible Professional at a FQHC or RHC • Acute Care, Children’s or Critical Access Hospital • Certified EHR technology • Adoption, Implementation, or Upgrade in first payment year (Meaningful Use in future years) • Patient Volume Calculator (for Eligible Professionals) • Patient Volume and Incentive Payment Calculator (for Eligible Hospitals)* • Voluntary assignment of payments

8. Attestation • Supporting Documentation • Responsibility for accurate information in application • A digital signature is required attesting to ALL information in the application and submitted in support of the application

9. Required Documentation Applicants will be required to upload specific documentation during the application process: • Adoption: Acquired and installed • Evidence of acquisition, installation, etc. • A contract, purchase order, lease agreement, etc. • Implementation: Start using • Evidence of staff training, data entry of patient demographic information into EHR, data use agreements • Upgrade: To EHR technology certified by ONC • Evidence of a contract, purchase order, lease agreement, etc. that demonstrates you have upgraded to certified EHR technology

10. Required Documentation • Patient Volume Calculator • for Eligible Professionals • Patient Volume and Incentive Payment Calculator • Eligible Hospitals*

11. Pre-Incentive Payment Monitoring Georgia will conduct a series of monitoring activities prior to payment • The Eligible Provider must be in good standing with Medicaid • Meet the requirements for eligible provider type • Not a hospital based provider • If applicable, meets the requirements for an Eligible Professional at a FQHC or an RHC • Evaluate the patient volume calculations • Evaluate the Incentive Payments calculations

12. Post-Payment Monitoring On a post-payment basis, Georgia will: • Conduct post-payment monitoring of calculations and documentation provided during registration • Maintain all documentation for a minimum of six years

13. Upcoming Events • For registration information on upcoming webinars, access to prior webinars and other Medicaid EHR incentive program events, please visit http://dch.georgia.gov/ehr or send an email to MedicaidIncentives@dch.ga.gov. Upcoming Webinar: • Introduction to the Georgia Medicaid Medical Assistance Provider Incentive Repository (MAPIR) • Eligible Professionals August 16, 2011 1:00 p.m. • Eligible Hospitals August 15, 2011 1:00 p.m.

14. Resources http://www.ga-hitrec.org/gahitrec/ Phone: 404-752-1015 Toll Free: 877-658-1990 http://www.cms.gov/EHRIncentivePrograms Toll Free: 1-888-734-6433 http://dch.georgia.gov/ehr MedicaidIncentives@dch.ga.gov 14 14