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All Clubs Meeting

All Clubs Meeting. 2012 – 2013 Welcome!. Introduction. Mr. Willer : IHS Activities Director Julianne Vinh : ASB Clubs Commissioner Roderick Pulido : ASB Clubs Assistant Ms. Menke : Accounts Clerk Mr. Jackson : AP for Activities Questions or concerns? Email : clubs@mymathresource.com.

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All Clubs Meeting

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  1. All Clubs Meeting

    2012 – 2013 Welcome!
  2. Introduction Mr. Willer: IHS Activities Director Julianne Vinh: ASB Clubs Commissioner Roderick Pulido: ASB Clubs Assistant Ms. Menke: Accounts Clerk Mr. Jackson: AP for Activities Questions or concerns? Email:clubs@mymathresource.com
  3. Club Necessities In order to remain an active club at Irvington: Submit Club Registration Formto ASB All club transactions must go through Club Account Follow the Master Calendarwhen planning all activities Organize & execute at leastone service/community event per year
  4. Club Registration Form Fill out completely Submit to Julianne Vinh Roderick Pulido Deadline: Friday, 9/21 *Must have staff advisor
  5. Club Account After club is approved, each club will have a Club Account Opened by Ms. Menke in the Main Office All club funds must be handled through Club Account All clubs must submit budget before receiving money/funds No private accounts allowed
  6. Club Account Fundraiser Request Form must be completed and turned in to Ms. Menkeevery time there is a club fundraiser Must use Authorization to Pay Form for all reimbursements Best day to check Club Account is Friday
  7. Master Calendar Request Form Mandatory for: Fundraisers Events Activities Any other business Must be submitted at least one monthin advance Unapproved event = No event + No publicity for event
  8. Master Calendar Request Process Check Master Activity Calendar for any conflicts with other school activities/major school events Check Facility-Use Bookwith Ms. Graves(office) to see if rooms needed are available Fill out Facility-Use Form Obtain and fill out Master Calendar RequestFormcompletely Turn into SU for ASB approval
  9. Facility Use If Clubs wish to meet in another room other than Advisor’s, arrangements must be made for another meeting location (Norse Hall, Valhalla, etc.) and must be filled out in the Facility-Use Formthrough Ms. Gravesin the main office. Arrangements Valhalla: Must contact & reserve with Mr. DiLorenzobeforehand and obtain Valhalla Use Form Gym: Reserve with Mrs. McCallum
  10. Service/Community Event Requirement Every club must organize at least one service/community event per year No event(s) organized = Club put on probation for one month until Master Calendar RequestForm for planned event is submitted Event must: Benefit a nonprofit organization, community, or school in a significant way Be open to all Irvington High School students
  11. Service/Community Event Process
  12. Club Service Learning Hour Form If any club records Club Service Hours onto Mr. Lewis’s regular forms (even by accident), the hours will not be counted for the club or for the student who took part in the activity.
  13. Fundraisers All fundraising events must not conflict with other programs at IHS Fundraising events must be approved by ASB through Master Calendar RequestForm Food may only be soldbefore or after school Unless notified by Mr. Willer/Clubs Commissioner/Assistant Money collection is not allowed on campus during school hours. Parental permission is required for off-campus events.
  14. Prohibited Fundraising Activities Raffles/Games of chance Rides (mechanical or animal) Anything involving darts, arrows, etc. Anything involving throwing objects at a live target Water tanks Destruction of old cars or similar objects with hammers, etc. Sales of cosmetics, used jewelry or clothing Rental of district-owned facility equipment to outside groups Trampolines or mini-trampolines Car washes
  15. Publicity Posters Clubs may use supplies (butcher paper, paint pods, tape, etc.) from the SU Clean up any messes Return supplies to their correct places Don’t use more than you need Be respectful If there’s a problem, report it Paint pods are not allowed out of the cafeteria.
  16. Publicity Rules Poster must include: Event Date Time Location Any fees Posters cannot be placed over murals or glass Must be taped using onlypainters’ tape (preferably blue) Must be taken down after the event has taken place An event must be approved before publicity can begin. Remove all tape from walls.
  17. Club Minutes Record minutes for every meeting Keep a copy for club reference
  18. Consequences Written warning One month probation No fundraisers, service events, etc. & frozen Club Account Ban for one calendar year
  19. Recap Forms Master Calendar Request Facility-Use Service Event Request Club Service Learning Hour Deposit Slip Authorization to Pay Revenue Potential/ Fundraising Recap Dates and Deadlines Friday, 9/21: Club Registration Deadline Friday, 9/28: Club Approvals announced
  20. Contact Info Julianne Vinh – Clubs Commissioner Phone: (408) 334-2716 Email: julianne.vinh@gmail.com Roderick Pulido – Clubs Assistant Phone: (510) 676-4630 Email: roderickpulido@gmail.com Mr. Willer – ASB Activities Director Email: rwiller@fremont.k12.ca.us Ms. Graves – Facilities Use Email: Ms. Menke – Accounts Clerk Email: jmenke@fremont.k12.ca.us
  21. Thank you!Any questions?
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