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PRACTICAL COLLABORATION Fine-tuning Your Graduate Admissions Process

PRACTICAL COLLABORATION Fine-tuning Your Graduate Admissions Process. PRESENTERS Janet Shandley and Sena Andah SEATTLE UNIVERSITY & SAINT JOSEPH’S UNIVERSITY. AGENDA Introductions Context Challenges Strategies Outcomes. HIGHLIGHTS Defining “practical collaboration”

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PRACTICAL COLLABORATION Fine-tuning Your Graduate Admissions Process

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  1. PRACTICAL COLLABORATIONFine-tuning Your Graduate Admissions Process PRESENTERS Janet Shandley and Sena Andah SEATTLE UNIVERSITY & SAINT JOSEPH’S UNIVERSITY

  2. AGENDA Introductions Context Challenges Strategies Outcomes HIGHLIGHTS Defining “practical collaboration” Engaging non-admissions staff in the process Assessing the processing needs of academic departments Conducting an admissions review process V. Preparing Service Level Agreements (SLAs) Discussing “best practices” PRACTICAL COLLABORATIONFine-tuning Your Graduate Admissions Process

  3. Saint Joseph’s UniversityOVERVIEW  Modified, centralized recruiting and processing  Decentralized admissions process • 53 graduate study areas; 2,770 graduate students  Staff of 4 professionals & 3-6 student workers per semester

  4. Seattle UniversityOVERVIEW  Centralized processing  Decentralized recruiting • 27 graduate programs • Over 1880 graduate students • Staff of 4 professionals & 2 shared positions • Enrollment Services Operations

  5. PRACTICAL COLLABORATIONWhat Is Practical Collaboration? Invested parties working together to achieve specific university goals in an intentional, respectful and mutually-accountable manner.

  6. PRACTICAL COLLABORATION CHALLENGES  UNVERSITY STRATEGIC PLANNING  KEY “PLAYERS” & NEEDS  DOCUMENTATION & PRIOR PRACTICE  EXCEPTIONS & ACCOMMODATIONS  ACCOUNTABILITY ************************************

  7. DEVELOP AN ASSESSMENT TOOL  Sponsorship  Audience  Data Collection MINING EXPERTISE  Front line people  Data processors  Counselors & advisors DISCUSSION & COMPROMISE  Informed discussions  Common goals  De-mystify process  Identify training needs SERVICE LEVEL AGREEMENTS  Documents from template  Individual program meetings PRACTICAL COLLABORATIONSTRATEGIES

  8. PRACTICAL COLLABORATIONReview Sample 1

  9. PRACTICAL COLLABORATIONReview Sample 2

  10. PRACTICAL COLLABORATIONSLA Sample 1

  11. PRACTICAL COLLABORATIONSLA Sample 2

  12. PRACTICAL COLLABORATIONOUTCOMES • CLARIFY ROLES • REVIEW TIMELINES & GOALS • CONFIRM REPORTING NEEDS • EXAMINE PROCESSING • COMMIT TO COMMUNICATION

  13. PRACTICAL COLLABORATIONOUTCOMES ADMISSIONS REVIEW REPORT  Distribution  Recommendations SERVICE LEVEL AGREEMENTS  Annual Review  Training Resource

  14. PRACTICAL COLLABORATIONBEST PRACTICES REFERENCE AN ESSENTIAL GUIDE TO GRADUATE ADMISSIONS Council of Graduate Schools & NAGAP DISCUSSION Is it possible to establish a best practices standard?

  15. PRACTICAL COLLABORATIONCONTACT US JANET SHANDLEY Director of Graduate Admission Seattle University 206.296.5904 / JANSHAN@seattleu.edu SENA ANDAH Assistant Director of Graduate Admissions Saint Joseph’s University 610.660.1108 / sowereko@sju.edu

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