Administration

1. Administration Intermediate 1 LO2 PART 2

2. Contract of Employment The Employment Rights Act 1996 Requires that employers give employees (who are employed for one month of more) a written statement of their terms and conditions of employment and their rights as employees which is called a - CONTRACT OF EMPLOYMENT This should be given within 2 months of starting work

3. Features of a contract of employment: Name and address of employer and employee Title of job and date when began employment (and end date, if applicable) Hours of work Rate of pay, when payment will be made and dates of any increases Holiday entitlement

4. Features of a contract of employment: Conditions relating to sickness benefit Details regarding any pension schemes A note explaining disciplinary rules and procedures (and grievance procedures) Period of notice that the employee must give and is entitled to receive

5. Types of Contract The terms and conditions of each employment contract will vary from job to job. The following slides will show examples of different types of contracts.

6. Temporary Does not last indefinitely Date at which employments ends is NOT stated In some cases, there may be an opportunity for permanent employment Sometimes used as a �trial period�

7. Permanent Everlasting or endless Does not have an end date � it is a safe and secure job

8. Fixed term Similar to temporary contract However, an end date WILL be stated Usually used for busy periods or for special one-off tasks

10. Other Legislation Working hours Period of notice Redundancy Unfair dismissal Page 20 and 21 in Course Notes

11. Take a new page in your jotter Put in today�s date � Title - �Health and Safety at Work�

12. Induction Training The word �induction� comes from the word �introduction� Training a new employee receives at start of new job Human Resources Department (or Personnel) responsible for general induction training Employee�s department responsible for specific job-related training

13. Induction Training ALL employees must be given training on health and safety issues as part of their induction training May last few hours or few days Write down 3 health and safety issues that might be included in induction training?

14. Health and Safety

15. Health and safety policy statement Sets out how an organisation manages health and safety in the workplace Demonstrates the organisation�s attitude towards health and safety Shows the steps, arrangements and systems the company has in place to ensure it�s following health and safety legislation

16. Health and safety policy statement Legal requirement under Health & Safety at Work Act 1974 an organisation with 5 or more employees All employees should read, understand and follow the health and safety policy

17. Employer responsibilities Provide and maintain suitable surroundings Provide information and training Provide protective clothing and equipment if necessary Prepare a health and safety policy

18. Employee Responsibilities Take reasonable care for their own safety and others Cooperate with employer Do not interfere with or misuse equipment Do Task 9 in the pink book

20. Let�s look at some other Hazards in the workplace Complete Task 7

21. Legislations Health & Safety at Work Act 1974 Others: Fire Precautions (Places of Work) Regulations 1995 Health & Safety (Display Screen Equipment) Regulations 1992 Health & Safety (First Aid) Regulations 1981

22. Fire Precautions (Places of Work) Regulations 1995 To ensure employers take reasonable steps to protect employees in the event of a fire. Employers should: Assess fire risks in workplace Check fire detection time and warning system Check evacuation routes Provide reasonable fire-fighting equipment Check employee knowledge of fire procedures Check and maintain fire safety equipment

23. Health & Safety (Display Screen Equipment) Regulations 1992 To ensure employers provide comfortable working conditions for computer users. Key Points: Employers are required to assess the computer environment, identify potential risks and minimise these Vary work and allow regular breaks Arrange eye tests Provide adequate training Workstation requirements (eg adjustable seating, adjustable controls on VDU, suitable work surface and adjustable, separate keyboard)

24. Health & Safety (First Aid) Regulations 1981 To ensure employers provide first-aid equipment, facilities and staff in the event of an accident or incident. Key Points: Employers must provide a suitably stoked first-aid box A trained first-aider should be appointed (one for 50-100 employees) Employees must be informed of first-aid arrangements

25. Now do Task 8

26. More Workplace Hazards

27. Task 6 (Accident Report Form) p16 Task 7 (Workplace hazards) p18 + 19 Task 8 (Legislations) p20 Task 9 (Health & Safety issues) p21 Make sure you have finished:

28. Common Security Measures The extent of an organisation�s security will depend on the type of organisation, its size and nature of activities

29. Security measures are taken to: Protect and reassure staff Prevent theft Maintain confidentiality of information

30. Staff entry and movement To ensure only authorised personnel have access to the premises an organisation can use: Intercom and/or security doors ID passes Careful handling and issue of keys

31. Visitors To ensure that only genuine visitors enter the premises an organisation can use these methods: Visitors to report to reception Visitors book Reception at main entrance (always staffed) Other entrances minimised Visitors� passes issued and displayed Visitors not left unsupervised Receptionist should ensure that all visitors leave the building, passes are returned and visitors booked signed

32. Access to information and technology To ensure security of information, in accordance with DPA, an organisation should: Use of passwords Use of read-only files Virus-screening software Use of locked rooms, filing cabinets and computers Confidential documents should be discarded appropriately (shredded/confidential waste)

33. General Security Measures CCTV Specialist security firms Register of serial numbers of computers Ultraviolet markers to identify equipment

34. Task 10 p22 Task 11 p23 Task 12 p24 Complete teleworking task Now complete: