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Surge for Service Report Writing. Writing Your Winning Report. Why Write Reports? Why the State Competition? How are Reports Written? What Content is Expected in Report? How are Reports Judged?. Why Write Reports?. Supports and guides the planning process Encourages program creativity

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Surge for Service Report Writing

Maryland State Council


Writing your winning report
Writing Your Winning Report

  • Why Write Reports?

  • Why the State Competition?

  • How are Reports Written?

  • What Content is Expected in Report?

  • How are Reports Judged?


Why write reports
Why Write Reports?

  • Supports and guides the planning process

  • Encourages program creativity

  • Historical record of the program

  • Recognition


Why have a competition
Why Have a Competition?

  • Encourages Surge for Service participation

  • Fulfills K of C mission of support to Church and Community

  • Encourages fresh ideas

  • Stronger membership

  • Recognition of council programs


How are reports written
How Are Reports Written?

  • Begins with the program planning

  • Use the correct form and category

  • Quality, not quantity

  • Use continuous narrative

  • Spelling and grammar

  • Readable print


What content should be in a report
What Content should be in a Report?

  • Why was the program done?

  • What went into the planning process?

  • How was the event promoted?

  • When was the event held?

  • What happened in the activity?

  • What made this program unique?

  • Who benefitted from the event?

  • How many and who participated?

  • What was the end result?


How are reports judged
How Are Reports Judged?

  • Each Report is read and scored independently by each of the six Directors.

  • Grades are assigned to each report (1 – 10)

  • Proper Category and quarter

  • Quality of the Activity

  • Originality of the Activity


Other scoring factors
Other Scoring Factors

  • Participation

  • Report Content (Who, What, Where, When, and Why?)

  • Supporting Material

  • Neatness, Accuracy, Readability


Who wins
Who Wins?

  • Council with the highest combined score for all three quarters within each category wins State Award.

  • Council with the best program in each category wins Supreme Award.

  • Everyone who participates


Concluding thoughts
Concluding Thoughts

  • You must decide how important this is.

  • Don’t underestimate what recognition means.

  • You must decide who will write the reports. Who takes the photos?

  • Proper event planning makes the report easier, because it becomes part of the planning, and makes for a better event.


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