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Introducing WebNow for Viewing Document Images. 2006 User Interchange Dates: Thu Feb 16 1:00 – 2:30 pm Suite 18 Wolverine Tower * Mon Feb 20 8:30 – 10:00 am Ford Amphitheater Mon Feb 20 1:30 – 3:00 pm Hale Auditorium

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introducing webnow for viewing document images

Introducing WebNow for Viewing Document Images

2006 User Interchange Dates:

Thu Feb 16 1:00 – 2:30 pm Suite 18 Wolverine Tower *

Mon Feb 20 8:30 – 10:00 am Ford Amphitheater

Mon Feb 20 1:30 – 3:00 pm Hale Auditorium

Tue Feb 28 10:30 – noon Rackham Amphitheater

Wed Mar 1 10:30 – noon Suite 18 Wolverine Tower *

Mon Mar 13 8:30 – 10:00 am Ford Amphitheater

Tues Mar 14 1:30 – 3:00 pm Hale Auditorium

Mon Mar 20 8:30 – 10:00 am Rackham Amphitheater

* Financial Operations Staff Only

introducing webnow
Introducing WebNow
  • Today’s Agenda
    • Background Information
      • Phased Implementation
      • Project Timeline
      • Communications
    • Impact on Users
      • Hardware/Software Considerations
      • Accessing WebNow
    • WebNow Demo
    • Support and Services
background information
Background Information
  • Enterprise-wide imaging solution needed due to:
    • Increasing need for document imaging across campus
    • Increasing number of departmental imaging systems
    • Opportunities to reduce costs by removing redundancies and taking advantage of economies of scale
  • In June 2004 the University signed a contract with Perceptive Software Inc. for an enterprise-wide site license for the use of their imaging product called ImageNow and it’s Web-based companion, WebNow
phased implementation
Phased Implementation
  • Completed Conversions
    • Moved existing departmental ImageNow system from the Office of Financial Aid (OFA) to Michigan Administrative Information Services (MAIS) and upgraded the hardware and software
    • Michigan Business Services began imaging the backlog of personnel files
    • Converted documents in the Highview Imaging System (Payroll, Benefits)
  • Upcoming Conversions
    • Convert documents in the current (FileNET) imaging system (financial, accounts payable, and development documents) to ImageNow
project timeline
Project Timeline *
  • March 13, 2006 through June 2006 – Using FileNET and WebNow to View Documents
    • Users will be using both the FileNET and WebNow systems to view documents
    • Beginning March 13
      • Use WebNow to view all new documents scanned
      • Use FileNET to view documents scanned before March 13
  • March 13, 2006 through end of May 2006 – Conversion of FileNET Documents
  • Target June 2006 – FileNET is shut down and WebNow is used for viewing all documents

* Dates are current estimations

communications
Communications
  • How will you know when the images have been converted?
    • MAIS and Michigan Business Services will send project updates via emails to current users at appropriate intervals
    • Michigan Business Services will post project status updates on their website
    • If specific document types are completely converted before June, we will notify users
impact on users
Impact on Users
  • Users will view documents through a web-based user interface (WebNow) available via Wolverine Access
    • The look of the user interface will change, but our previous conversion experience has shown a relatively easy transition for users
    • Some minor changes in the way documents are organized and indexed
  • System access for existing users (as of Feb 24) will be automatically updated to use the WebNow system
  • After Feb 24, new users will have to fill out a M-1 form (see your Financial Unit Liaison for more information)
impact on users1
Impact on Users
  • You will have access to all the documents you did before the conversion (e.g. PO vouchers, journal entries, etc.)
  • You will be able to view new documents from selected Fund Areas
    • Documents available for viewing will vary by Fund Area
    • Most common type will be establishment documents
  • Your FileNET user id and password will remain the same while the FileNET system is operational
hardware software considerations
Hardware/Software Considerations
  • Client computers must have Java 1.5x installed to use WebNow
    • No administrator rights? Have your desktop support team load it for you. Links to Java software (Windows and Mac) are available from the Michigan Business Services’ website at http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm
    • Client computers with administrator rights will automatically download Java software the first time WebNow is accessed via Wolverine Access
hardware software considerations1
Hardware/Software Considerations
  • WebNow requires a high speed internet connection
  • WebNow requires platform-compatible browsers that support Java 1.5x
    • Windows computers
      • Microsoft Internet Explorer 5.5 or later
      • Netscape Navigator 6.2 or later (not supported by the MAIS Help Desk)
    • Mac computers
      • OS X.4 (Tiger) with Safari 2.0 as the supported Web browser
      • If you have trouble, can connect to ImageNow via Citrix
accessing webnow
Accessing WebNow
  • WebNow is accessible via Wolverine Access
    • Use your Uniqname and UMICH (Kerberos) password to log in
    • If you don’t know your Kerberos password or need to obtain one, contact the ITCS Accounts Office http://www.itd.umich.edu/help/faq/uniqnames/get.html
  • How you search for documents (search screen and applets)
    • WebNow demo
    • WebNow Reference Manual (handout)
webnow demo
WebNow Demo
  • Let’s take a peek!
support and services
Support and Services
  • WebNow documentation and job aides
    • Available on Michigan Business Services’ website at http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm
  • If you receive a message that you are not an authorized user when trying to log into WebNow on March 13 or later
    • If an existing FileNET user, contact the MAIS Help Desk at 936-7000
    • If a new user, have your Financial Unit Liaison fill out a M-1 form for you
support and services1
Support and Services
  • If you get a blank screen when trying to access WebNow via Wolverine Access
    • Java 1.5x is not installed on your computer
    • Contact your desktop support staff and ask them to install the software
    • Links to the software are available on Michigan Business Services’ website at: http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm
  • If you experience any other problems, please contact the MAIS Help Desk at 936-7000
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