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Tecmasters company and product presentation. Presenter tecmasters GmbH. tecmasters company profile. Paper to Portal © Scanning Solution for MOSS 2007. Active Exchange Adapter© Email Archiving and MOSS 2007 Integration. Active Office Bridge © Officedocuments to MOSS 2007.

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tecmasters

companyprofile

Paper to Portal ©

Scanning Solution for MOSS 2007

Active Exchange Adapter©

Email Archivingand MOSS 2007 Integration

Active Office Bridge ©

Officedocumentsto MOSS 2007

Active Migration Manager ©

Migrate different datasourcesto MOSS 2007

ActiveSearch für MOSS2007 ©Integration of a searchtoolwithhitlistsas a Gridand Excel Export

Active Repository Manager ©

Usingof Storage systemsandarchivefor MOSS 2007

Remote BLOB Storage

Outsource MOSS2007 documentstostoragesystems

Adapter for Storage systems©Connect different storagesystemsto MOSS2007

Adapter for Archivsysteme©Connect different Archive systemsto MOSS2007

Active Repository Link für SAP ©Archive SAP datawith MOSS2007 integration

Active Repository Adapter für SAP ©Content integrationof SAP datainto MOSS2007 search


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tecmasters – the company

  • profile

  • mission

  • products

  • partner

  • references


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tecmasters profile

  • tecmasters focus is 100% on Microsoft

  • tecmasters is member of Microsoft´s cc.ecm – Competence Center Enterprise Content Management

  • tecmasters is able to deliver scalable end-to-end solutions due to many contacts to other technology partners of Microsoft and to leading consulting companies

  • tecmasters has its company headquarters in Germany – but operates all over Europe


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tecmasters mission

  • tecmasters has developed and implemented Enterprise Content Management solutions based on Microsoft Technology

    • Office, SharePoint, Exchange, .net Framework, WinWF, …

  • we focus on

    • Content Integration

    • Archiving und Document Management

    • Workflow

    • Records management

    • Capturing and Cold

    • SAP Integration


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tecmasters products

  • Active Repository Manager©

  • Paper to Portal©

  • Active Migration Manager ©

  • Active Exchange Adapter ©

  • Active Repository Manager Link for SAP ©

  • Active Search for MOSS2007 ©

  • Active Office Bridge ©

solutions

  • Contract Management with MOSS2007


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partners

  • System Integrators & Sales Partners

  • Technology Partners


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references

themes : MS SharePoint Portal Server 2003

MS SharePoint Server 2007

CITRIX Metaframe

Abbyy FlexiForm

themes : Abbyy FlexiForm

themes : MS SharePoint Portal Server 2003

MS SharePoint Server 2007

NSI Autostore

themes : MS SharePoint Portal Server 2003

MS SharePoint Server 2007

NSI Autostore

CITRIX Metaframe

Patentschriften Portal

Active Repository Manager

Office for Invoices

netapp Integration

BAAN Data Migration

Active Repository Manager


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references

themes : MS SharePoint Server 2007

Active Repository Manager

NetApp Integration

Active Repository Manager Link for SAP

in planning

themes : MS SharePoint Portal Server 2003

BizTalk Server 2006

themes : Backup with NetApp und Syncsort

MS SharePoint Server 2007

Active Repository Manager

themes : MS SharePoint Server 2007

Active Repository Manager

Ceyoniq Archiv Adapter

Contract Management System


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Active Migration Manager ©Migration from different data sources in MOSS 2007

  • System overview

  • Functionality of AMM

  • License model for AMM

  • License costs of AMM



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Funtionality of AMM

  • AMM enables automated migration of data into SharePoint, thus creating an intelligent knowledge pool

  • Enhanced document management, workflow, collaboration and search

  • Migration can be done

    • with an external Service Provider (most likely when migrating large volumes of legacy data e.g. scan solutions)

    • or inhouse: solution can consolidate data into SharePoint in an ongoing process

  • Solution can anlayse, classify and migrate not only documents on file shares, but also e-mail, paper documents, local hard drives and documents that are stored in third-party repositories e.g. FileNET


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Functionality of AMM

  • AMM combined

    • tecmasters “Active Migration Manager”

      • Time-controlled Import-Jobs

      • .NET Workflow Host

    • tecmasters “Active Repository Manager”

      • Auditing acceptability long-term archiving of MOSS2007 Data


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Functionality of AMM

  • Workflow basedjobs

  • Time-controlled loadingof documents

  • iFilter for Extraction ofMetadata – Office Like(Titel, author, firm, ...)


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License model of AMM

  • AMM Server license (Workflow Hosting)per processor

  • Depending on appliance needful Items(etc. PDF/A conversion or forms recognition)



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Paper to Portal ©Scanningsolution for MOSS 2007

  • System overview

  • Functionality of P2P

  • License model for P2P

  • License costs for P2P




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Functionality of P2P

  • Extensive hardware support

  • Paper to Portal © works with all scanners that support ISIS- or TWAIN drivers – and these are virtually all scanners currently available: production machines for high-volume jobs, midrange scanners for departmental use or All-in-Ones

  • Flexibility and Scaling

  • Paper to Portal © is a highly flexible solution that can cover a wide range of scenarios. It has a positive pay-back already for smaller departmental solutions. However, it can easily scale to enable high-volume production scanning solutions, e.g. in scan centers.


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Functionality of P2P

  • The Intelligent Document

    • The metadata that match the documenttyp of the document are displayed automatically in the document panel. It is very easy to edit them – according to the configuration of the solution there are various options:

    • 1. Fill in manually.

    • 2. If there is a direct connection to an ERP or CRM system, the data can be directly extracted from these systems. If you e.g. type in a company name, the matching data such as address, client number, or reference number are added automatically.


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Functionality of P2P

  • 3. Barcode: Paper to Portal © can recognise barcodes, and complement the metadata of a document accordingly

  • 4. Recognition of forms : In one of the next releases there are flexible forms recognition integrated in Paper to Portal ©

  • 5. Saving the data in TIF or PDF/A (via AMM) formats



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Functionality of P2P

  • Archiving and Compliance

    • The Scanned document can be stored in the SharePoint Repository either as pdfs or tiffs. If you need a long-term archiving solution you can use Active Repository © Manager, tecmasters’ intelligent archiving and content integration solution

  • Perfect Symbiosis

    • Microsoft Office SharePoint Server 2007 and Paper to Portal © complement each other perfectly. Together they make a flexible Enterprise Content Management solution that manages your content independent of content type or format and that optimizes your business processes: competitive, fully integrated, and easy to implement


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License model for P2P

  • Paper to Portal ScanClient License

  • ISIS Driver in three levels for the connected Scanner

    or

  • Paper to Portal ScanClient 2ndLicense



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Active Exchange Adapter ©Email archiving and MOSS 2007 Integration

  • System overview

  • Functionality of Email Archiving

  • License model

  • License costs for Email Archiving



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AMM Email Functions

  • Journal

    • Scans a journal mailbox, puts all entries to AMM and deletes the entries

  • Mailbox

    • Scans a user mailbox send content to AMM and marks the Email

    • Options are Mail archiving or Attachment archiving

    • Selection on age

  • Exchange Stub

    • Updates mail with Email or Attachment Stub


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Email Application extensions

  • PST-Archiver

    • Sends the whole contents of a PST-file to AMM

  • Outlook Addin

    Basic shows stubs for mail or attachments

    • Form for retrieving stubs

    • Context menu entry for sending to AMM (tbd)

  • OWA extension

    • Basic shows stubs for mail and attachments

    • Form for retrieving stubs (tbd)

    • New function for sending mail to AMM (tbd)


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Sample - Journal

Journal Archiving

  • Handling all incoming and outgoing mails using a journal mailbox

  • Managed folders can also send mails to journal according to a policy

  • All Mails will be archived in ARM

  • Access will be using MS Search – crawling the archived mails

  • Access rights will be restricted by rights on the archive journal


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Sample – Mailbox

  • Mail Archiving

    • A user mailbox will be scanned and all files older than 5 days will be send to AMM

    • An outlook compatible rendition (MSG-format) will be generated and both formats will be archived

    • The emails will be replaced by a stub in exchange linking to the MSG-rendition

  • Attachment Archiving

    • A user mailbox will be scanned and all mails having attachments will be sent to AMM

    • The attachments will be archived

    • The attachments in the email will be replaced by stubs linking to the archived documents


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Sample – PST

  • An application will be started which sends the whole contents of a PST-file to AMM

  • The documents will be archived

  • Stubs will be created on the personal site in SharePoint conserving the structure of the PST-file


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License Model – Email Archiving Licenses

  • Active Migration Manager © Server license(only for Email Archiving)

  • Exchange Extension For AMMActive Repository Manager © Server license – 1 Processor (only for Email Archiving)

  • Storage or Archiv Adapter (Option)

  • Licensing per mailbox

  • Licensing per PST file



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Active Search in MOSS2007

  • Functionality of Active Search?

  • License model of Active Search?

  • License costs of Active Search for MOSS2007 ?




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Licensemodel of Active Search?

  • Active Search: License as solution per MOSS2007

  • Active Search: the solution has to be customized !



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Active Repository Manager ©Integration of Storagesystems or Archivingsystems for MOSS 2007

  • System overview

  • ARM – Functionality

  • License model for ARM

  • License costs for ARM


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Active Repository Manager © the system

  • NOW:

  • Proprietary applications- Adoption for every application and every repository necessary

  • - Problems using multiple systems

Client API.NET, Http, WebDAV, WebServices

ActiveRepository ManagerConfiguration, Mapping

PROPOSED:

- Standard API for clients and repositories

- Access repositories using a single consistent view

Repository API

Active Repository

Archive-Systems - CAS – Storage


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Active Repository Manager ©

  • is a middleware which gives a unified view of all connected repositories(Archival systems, storage systems, jukeboxes,…)

  • delivers cross repository search

  • stores documents and document metadata

  • addresses all backend systems as one storage system

  • has a .NET API for clients and repositories

  • supports access rights on documents

  • integrates with Office, SharePoint and other windows application


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Active Repository Manager ©

  • Office Server Compliance Features

    • Policies

    • Auditing

    • Workflow

    • Digital Signatures

    • Records Center (E-mail, Holds, …)

    • Information Rights Management

    • Document Information Panel

    • Search

    • Business Data Catalog

    • Interfaces to all features above


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Active Repository Manager ©

  • missing Compliance Features in MOSS2007

  • Support of

    • long term storage (non revisable)

    • WORM media

    • Content Addressed Storage (EMC² Centera, Caringo, iTernity, …)

    • Archival Systems (Filenet, Saperion, Ceyoniq, …)

    • Non revisable formats

    • NCI documents

    • Access of external documents

    • Archival Systems (IBM Content Manager, SAP ArchiveLink)


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Active Repository Manager ©

  • Integration of Active Repository Manager ©

    • Integrates all kind of long term storage

    • Read, Write and Searchon Metadata and Contents

    • Integrates seamlessly to Office Server by using

    • Policies

    • Records Center

    • Workflow

    • Supports all document formats (revisable and non revisable)

    • Integration of external Content


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Active Repository Manager ©

  • Why Active Repository Manager ©

    • Compliance

    • Integration of Active Repository Manager

      • Office Server – Policies

      • Office Server – Document Library

      • Office Server – Records Center

      • Office Server – Workflow

      • Office Server – Search

    • long-term Archiving

    • Scalability

    • Content Integration


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Active Repository Manager ©

  • License model for ARM

  • CAL Serverlicense per processor

    • User CAL´s

    • optional Adapter for Storage or Archiving Systemsor

    • Volume Serverlicense per processor

    • Volumelicense per TB

    • optional Adapter for Storage or Archiving Systems




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Remote Blob Storage - RBS

  • System overview

  • License model for RBS

  • License costs for RBS


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Remote Blob Storage - RBS

Netapp

or

EMC

SharePoint Object Model

Storage Access Stack

Remote Blob

Access Interface

tecmasters

Active Repository Manager

SharePoint V3.0 RTM

SQL Server

SharePoint V3 SP1

Relational

Access

SharePoint V3 SP1

with RBS enabled

Content

Database

Config

Database

SharePoint WFE


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Remote Blob Storage – RBS Lizensierung

  • RBS: a standard feature of ARM; no separate license

  • E.G. : By planning RBS in conjunction with a netapp storage item, you must license the ARM and a netapp ARM storage adapter


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Remote Blob Storage – RBS costs

  • Same costs as ARM and ARM Storage Adapter !


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Adapter für Storagesysteme©Connecting different storagesystems to MOSS2007

  • available Adapters

  • License model for the different Adapters

  • License costs for the different Adapters


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Adapter für Storagesysteme© AvailabilityConnection different storagesystems to MOSS2007

  • netapp snaplock Adapter (Archiving)

  • NetApp Storage Adapter

  • EMC² Centera Adapter

  • Iternity Adapter

  • HP Adapter

  • castor Adapter


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Adapter für Storagesysteme© LicensesConnection different storage systems to MOSS2007

  • all adapter licensed per linked storage item


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Adapter für Storagesysteme© costsconnection different storage systems to MOSS2007


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Adapter for Archivingsystems©Connection different storagesystems to MOSS2007

  • available Adapters

  • License model for the different Adapters

  • License costs for the different Adapters


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Adapter for Archivingsystems© AvailabilityConnection different storagesystems to MOSS2007

  • Adapter for SAP Archiv Link

  • Adapter for WebDav

  • Adapter for IBM Content Manager

  • Adapter for Ceyoniq Server

  • Adapter for Saperion

  • Adapter for Optimal Systems


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Adapter for Archivingsystems© LicensesConnection different storagesystems to MOSS2007

  • all adapters licensed per linked storage item


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Adapter für Archivsysteme© costsConnection different storage systems to MOSS2007


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Active Repository Link for SAP ©Archiving of SAP Data with MOSS2007 Integration

  • System overview

  • License model for the Link for SAP

  • License costs for the Link for SAP


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Active Repository Link for SAP © SystemArchiving of SAP Data with MOSS2007 Integration


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Active Repository Link for SAP © LicensesArchiving of SAP Data with MOSS2007 Integration

  • ARM Server Lizenz per Processor

  • ARM CAL´s

  • Active Repository Link for SAP


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Active Repository Link for SAP © costsArchiving of SAP Data with MOSS2007 Integration


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Active Repository Adapter for SAP ©Contentintegration of SAP Data into MOSS2007 Search

  • System overview

  • How to license ARM Adapter for SAP?

  • Costs of ARM Adapter for SAP?


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Active Repository Adapter for SAP © systemContentintegration of SAP Data into MOSS2007 Search


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Active Repository Adapter for SAP © LicensesContentintegration of SAP Data into MOSS2007 Search

  • ARM Server License per Processor

  • ARM CAL´s

  • ARM Adapter for SAP ArchivLink

  • Business Partners SAP Replikator


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Active Repository Adapter for SAP © CostsContentintegration of SAP data into MOSS2007 Search


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Active Office Bridge©Office documents for MOSS2007

  • System overview

  • functionality of the Office Bridge ?

  • Licence model of the Office Bridge ?

  • what does the Office Bridge cost ?


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Active Office Bridge© Office documents for MOSS2007


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Active Office Bridge© Office documents for MOSS2007 – the functionality of ?

  • e.g. direct store / archivingfrom Outlook


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Active Office Bridge© Office documents for MOSS2007 – the functionality of ?

  • e.g. direct searchfrom Outlook


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Active Office Bridge© Office documents for MOSS2007 – the functionality of ?

  • e.g. direct searchfrom Outlook with special

  • view of customer statistics


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Active Office Bridge© Office documents for MOSS2007 – the functionality of ?

  • e.g. direct store / archiving via Sidebar Gagdet ( Win XP

    version also available )


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Active Office Bridge© Office documents for MOSS2007 – the functionality of ?

  • Easy Configurationwith SQL Statements via Connection Service Provider


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Active Office Bridge©License model of the Office Bridge

  • ARM Server Licence per processor

  • ARM CAL´s

  • Active Migration Manager © Serverlicense

  • Storage or Archiv adapter (optional)

  • Licencensing per CAL


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Active Office Bridge© Office documents for MOSS2007


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contact

tecmasters GmbH

Herforder Straße 155a

33609 Bielefeld

Germany

Phone: +49 (521) 9 38 48 98 0

mailto:[email protected]

http://www.tecmasters.net


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