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Testing and NC WISE. NC WISE Training Team NCDPI. Document Use. This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.

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testing and nc wise

Testing and NC WISE

NC WISE Training TeamNCDPI

document use
Document Use

This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.

This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA needs. If modifications and additions are made to this curriculum, LEAs are responsible for the content.

overview
Overview
  • Accountability Information
  • Vocabulary
  • What is NC WISE?
  • Test Upload
  • Getting Started in eSIS
  • Testing Data in eSIS
  • Getting Started in WebApps
  • Testing Data in WebApps
communication model
Communication Model

LEA NC WISE

Project Team

LEA Testing Team

NC WISE

Project Team

DPI

Accountability

ncdpi accountability website
State Tests

Policies and Procedures

Testing and Accountability Results

Testing Calendars

Accountability Directory

School Test Coordinator Handbook

For more info – contact your RAC

NCDPI Accountability Website

Navigation:http://www.dpi.state.nc.us/accountability

the life cycle of a test
The Life Cycle of a Test
  • Member file is created
  • Precode is created
  • Tests are administrated and scored
  • Tests are uploaded to eSIS
  • Reporting begins
    • NC WISE: Transcript, Reporting Hub
    • Accountability: AYP and ABCs
vocabulary
NC WISE – North Carolina Window of Information on Student Education.

eSIS – Electronic Student Information System.

WebApps – Web application that manages user security and UERS.

UERS – Uniform Education Reporting System.

Reporting Hub – Web application that enables you to run customized reports.

Vocabulary
nc wise components
NC WISE Architecture

NC WISE Repository

Data Centers

Software Components

eSIS

WebApps

Reporting Hub

NC WISE Components
nc wise architecture diagram

Data Center

LEA

NC WISE Architecture Diagram

School

School

School

School

School

School

nc wise architecture diagram14

Data Center

LEA

LEA

LEA

School

School

School

School

School

School

School

School

School

School

NC WISE Architecture Diagram …

School

School

School

School

School

School

School

School

School

nc wise architecture diagram15

Data Center

Data Center

Data Center

Data Center

Data Center

NC WISE Repository

NC WISE Architecture Diagram …
testing data flow
Testing Data Flow

ABC Tools

eSIS

WebApps

how do i get access
LEA Testing Coordinators must have an NC WISE login created by the LEA Coordinator.

LEA Testing Coordinators must have at least the user role of LEA Testing Coordinator.

How do I get access?
test upload process
Test Upload Process
  • A folder (SUBMIT_SCO) has been created in each district\'s SecureShell location
  • Once the SCO files have been uploaded the automated processing will move the data into NC WISE
  • All accountability tests are uploaded to eSIS nightly
  • Error reports will be provided via the Web site https://www.rep.dpi.state.nc.us/app/wisesco/
sat test upload process
SAT Test Upload Process
  • Obtain SAT data file from ETS
  • Download the ‘Student Upload for NC WISE SAT Upload Tool (School)’ from the Reporting Hub
  • The MS Access application matches students and creates the .SCO file
  • Test Upload process imports data into eSIS
test upload resources
Test Upload Resources
  • The user guide has been posted to https://www.rep.dpi.state.nc.us/2009/2009_docs.html
  • If there are any questions, please contact your Regional Accountability Coordinator
getting started with esis
eSIS is a web-based application.

Use Internet Explorer.

Disable pop-up blockers.

J initiator must be installed.

Getting Started with eSIS
logging in
Logging In

Typically FirstName_LastName

Donald_Duck

Password provided

LEA999

LEA plus LEA number

Do not share logins!

logging in path
Logging In - Path

LEA test and training environment:

Navigation:esis-xut.ncwise.org

Production environment:

Navigation:esis.ncwise.org

26

logging in steps
Logging In - Steps
  • From the Login dialog box:
    • Type the user name in the Username field.
    • Type the password in the Password field.
  • Click Connect.

The eSIS Start screen opens.

exercise
Exercise
  • Log into eSIS using the:
    • https//:esis-xut.ncwise.org.
    • Use the sameuser ID and password that you would with Production.
    • Use the Data Center number and XUT for the Database.
esis hot keys
eSIS Hot Keys
  • Query Hot Keys:
    • F7 – Enter
    • % - wildcard
    • F8 – Execute
    • Shift +F2 – record count
counting records steps
Counting Records - Steps
  • From the START screen, press F7.
  • Type ’08’ in the Grade field.
  • Press Shift + F2 to review a count of all 8th grade students.
  • Press F8.
exercise33
Exercise
  • Determine how many 7th grade females a Middle School has.
selecting a school
Selecting a School
  • LEA Testing Coordinators can view multiple schools’ data or one school at a time.
locking a school steps
Locking a School - Steps
  • From the eSIS Start screen, click the Select School icon.
  • Highlight the appropriate school.
  • Check Lock School.
  • Click Ok.
exercise36
Exercise
  • Using the Lock School feature, select a Middle School.
objectives
Objectives
  • Exporting Precode/Member files from eSIS
  • Adding a test to a student record
  • Tracking High School Exit Standards
  • Recording Graduation Project Tests
  • Running the Student Standard Test Summary report
standardized testing export path
Standardized Testing Export - Path

Navigation:Administration > Standard Tests/Assessment > Export Students

things to remember
Things to remember:
  • Communicate with your Data Managers
    • Admission and withdraw records must accurate!
  • Precode and Member files must be named: Precode.xxx / Member.xxx
  • Member files are created using the same steps as Precode.
  • Contact your RAC for information on where to save the Member file.
exporting a precode file steps
Exporting a Precode File - Steps
  • From the School drop-down list, click the appropriate school.
  • From the File Type to Create drop-down list, click Pre-Code.
  • Click Save As.
    • Locate or create a file folder to house the Precode file
    • In the Save File as: field, Type c:\ precode.xxx (Replace xxx with the school number.)
  • Click Create.
exercise44
Exercise
  • Create a Precode file.
student standardized testing path
Student Standardized Testing - Path

Navigation:Main Menu > Change Student > Standardized Testing > Student Test Scoring

things to remember49
Things to Remember
  • All attempts must be recorded as separate records in the database.
  • The Student Standardized Testing screen can be queried for multiple student entry.
adding a test steps
Adding a Test - Steps
  • From the Tests section, click ADD.

The Add Test window opens with current school, grade and date information populated. Update the default the information as needed.

  • From the Test field, click the question mark (?).

A menu of all possible tests appears.

  • From the Select Test menu, click the appropriate Test Name.
adding a test steps51
Adding a Test – Steps …
  • Click Ok.
  • Verify the Test name in the Add Test window, click Ok.

The test has now been added to the student record.

  • Type the student’s scores in the Values fields of the Test Scores tab.
adding a test steps52
Adding a Test – Steps …
  • Type the appropriate information in the Attempts,field of the Sub Test Detail tab.
  • From the Exemption drop-down list, click the appropriate exemption if applicable.
  • From the Accommodations/Modifications drop-down list, click the appropriate accommodation if applicable.
exercise53
Exercise
  • Add an EOG Math test score to an 8th grade male student.
high school exit standards55
High School Exit Standards
  • A Score Type of Met Exit Standard has been added to some EOC tests, with possible values of Y (yes) and N (no).
    • Algebra 1
    • English 1
    • Biology
    • Civics/Economics
    • US History
things to remember56
Things to Remember
  • The Assessment Date for the exemption must be recorded as xx/25/20xx.
exemption codes
Exemption Codes
  • P – Review committee/principal gave credit
  • Q – Transfer/Principal gives exit credit
  • V – Not required to meet exit standard
recording exemptions steps
Recording Exemptions - Steps
  • From the Tests section, click the ADD. The Add Test screen opens with current school, grade and date information populated. Update the default information as necessary.
  • Type xx/25/20XX in the Assessment Date field.

This date must be used for recording Exemptions no matter when the actual exemption was decided upon.

recording exemptions steps59
Recording Exemptions – Steps …
  • Click the ? to the right of the Test field.
  • From the list, click or use the Find field to select the appropriate test. Click OK.
  • Click OK in the Add Test window.
recording exemptions steps60
Recording Exemptions – Steps …
  • On the Test Scores tab, type ‘N’, beside the Met Exit Standard column.
  • Click the SubTest Detail tab.
  • Click the appropriate exemption code from the Exemption drop-down list.
  • Click Save.
exercise66
Exercise
  • Add an English 1 test exemption to a 10th grade student.
report card message
Report Card Message
  • Accountability Services Division recommends a School Message be included to help parents correctly interpret final marks as they relate to the EOC and Exit Standards.
hs graduation project
HS Graduation Project
  • Progress towards completion of the graduation project will be tracked via tests within eSIS.
  • Four Components
    • Paper – GP00
    • Product – GP01
    • Portfolio – GP02
    • Presentation – GP03
  • These tests are Met/ Not Met
what appears on the transcript
What Appears on the Transcript?
  • The original test with the score values.
  • The additional test with the exemption reason.
student standard test summary report path
Student Standard Test Summary Report - Path

Navigation:Reports Icon > Standardized Testing > Student Standard Test Summary

running the standard test report steps
Running the Standard Test report - Steps
  • Double click the Student Standard Test Summary report.
  • From the extract dialog box, click Specify Extract Criteria.
    • Click Clear Extract Criteria.
    • From the Grades drop-down list, click the appropriate grade level(s).
    • Define additional fields of criteria as needed.
running the standard test report steps79
Running the Standard Test report – Steps …
    • Click Run Extract.

eSIS will build an extract of all students in the current school and display the count.

    • Click Go Back.
    • Exit out the Door.
  • From the extract dialog box, click Run Report.
  • Type a meaningful name in the Report Title if applicable.
running the standard test report steps80
Running the Standard Test report – Steps …
  • Verify the Report Period Start Date and Report Period End Date fields.
  • From the Test Name field, click the question mark (?).

A menu of all possible tests appears.

  • Click the appropriate Test Name.

Note: Use the Find field to query for the test or scroll through the list.

  • The Test Number will auto populate.
  • Click the Printer icon.

The report will display in .pdf format.

exercise81
Exercise
  • Run the Student Standard Test Summary report for 8th grade students.
what is webapps
What is WebApps?
  • The WebApps site is used to perform multiple activities:
    • State Reporting (UERS)
    • User Security
    • Building ACC Test and Data Files
logging in85
Logging In

Use the same login and password as is used for eSIS.

https://webapps.ncwise.org

logging in steps86
Logging In - Steps
  • From the Log In section:
    • Type the user name in the Username field.
    • Type the password in the Password field.
  • Click Go.

WebApps opens to the Profile tab.

exercise87
Exercise
  • Log into WebApps using the:
    • XUT environment URL provided.
    • Use sameuser ID, password, and database as you would with Production.
objectives89
Objectives
  • View the Profile tab
  • View the Message Center
  • Download ACCData an ACCTests files
using the profile tab
Using the Profile Tab
  • Three tiles:
    • Message Center – review messages on processes performed on the site.
    • Profile – view information for the user that is currently logged into WebApps.
    • User List – view information about users within an LEA or school.
slide92

User List Tile

Message Center Tile

Profile Tile

things to remember94
Things to Remember
  • Adhoc Reports sub-tab is used to run and download ACCData and ACCTest reports.
  • Time-intensive operation.
  • Can continue other work while this builds.
building acc data files steps
Building ACC Data Files - Steps
  • From the WebApps Profile screen, click the UERS tab.
  • Click the Adhoc Reports tab.
  • From the Select A School drop-down, click the appropriate school.

The screen refreshes to display the last time ACC Data was run.

building acc data files steps97
Building ACC Data Files – Steps …
  • Verify the date.

Note: If the date is not correct, click Edit. Type the correct date.

  • Click Run ACCData.

A message appears asking the user to be patient.

building acc data files steps98
Building ACC Data Files – Steps …
  • Click Refresh to verify the file creation is complete.
  • Click Download.
  • Click Save.

Save the file to the folder as directed by your RAC.

building acc test files steps
Building ACC Test Files - Steps
  • From the WebApps Profile screen, click the UERS tab.
  • Click the Adhoc Reports tab.
  • From the Select A School drop-down, click the appropriate school.

The screen refreshes to display the last time ACC Test File was run.

building acc test files steps100
Building ACC Test Files - Steps
  • Verify the date.

Note: If the date is not correct, click Edit. Type the correct date.

  • Click Run ACCTest.

A message appears asking the user to be patient.

exercise101
Exercise
  • Build an Acc Test File.
reporting hub
Reporting Hub
  • NC WISE LEA Coordinator access
  • Data Manager access
  • Reports include:
    • Student Upload for NC WISE SAT Upload Tool (School)
    • Test Scores Report (School)
    • Testing Information with Exit Standards (LEA)
    • Testing Information with Exit Standards (School)
abc tools
ABC Tools
  • Data Manager and ‘Coordinator’ access
  • Application on ‘REP’ site with user manual
  • Use ACCdata, ACCtest and member files to populate the database
  • Useful reports:
    • Historical Audit
    • HS Exit Standards
accountability reference documents
Accountability Reference Documents

https://www.rep.dpi.state.nc.us

  • Test Upload User Guide
  • SAT Upload User Guide
  • ABCTools User Manual
  • Reason Codes
  • Data Collection Schedule
nc wise reference documents
NC WISE Reference Documents

http://www.ncwise.org/eSIScategories.html

  • eSIS User Roles
  • NC WISE Security and Administration Guide
  • Standardized Testing and Exit Standards
training support contacts
Training & Support Contacts

919.807.4357

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