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Testing and nc wise l.jpg

Testing and NC WISE

NC WISE Training TeamNCDPI


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Document Use

This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.

This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA needs. If modifications and additions are made to this curriculum, LEAs are responsible for the content.


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Overview

  • Accountability Information

  • Vocabulary

  • What is NC WISE?

  • Test Upload

  • Getting Started in eSIS

  • Testing Data in eSIS

  • Getting Started in WebApps

  • Testing Data in WebApps



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Communication Model

LEA NC WISE

Project Team

LEA Testing Team

NC WISE

Project Team

DPI

Accountability


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State Tests

Policies and Procedures

Testing and Accountability Results

Testing Calendars

Accountability Directory

School Test Coordinator Handbook

For more info – contact your RAC

NCDPI Accountability Website

Navigation:http://www.dpi.state.nc.us/accountability


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The Life Cycle of a Test

  • Member file is created

  • Precode is created

  • Tests are administrated and scored

  • Tests are uploaded to eSIS

  • Reporting begins

    • NC WISE: Transcript, Reporting Hub

    • Accountability: AYP and ABCs



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NC WISE – North Carolina Window of Information on Student Education.

eSIS – Electronic Student Information System.

WebApps – Web application that manages user security and UERS.

UERS – Uniform Education Reporting System.

Reporting Hub – Web application that enables you to run customized reports.

Vocabulary


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For more definitions of educational acronyms, please see: http://www.dpi.state.nc.us/acronyms/

Vocabulary – More Information



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NC WISE Architecture

NC WISE Repository

Data Centers

Software Components

eSIS

WebApps

Reporting Hub

NC WISE Components


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Data Center

LEA

NC WISE Architecture Diagram

School

School

School

School

School

School


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Data Center

LEA

LEA

LEA

School

School

School

School

School

School

School

School

School

School

NC WISE Architecture Diagram …

School

School

School

School

School

School

School

School

School


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Data Center

Data Center

Data Center

Data Center

Data Center

NC WISE Repository

NC WISE Architecture Diagram …


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eSIS

Reporting Hub

WebApps

Software Components Diagram


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Testing Data Flow

ABC Tools

eSIS

WebApps


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LEA Testing Coordinators must have an NC WISE login created by the LEA Coordinator.

LEA Testing Coordinators must have at least the user role of LEA Testing Coordinator.

How do I get access?


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Test Upload by the LEA Coordinator.


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Test Upload Process by the LEA Coordinator.

  • A folder (SUBMIT_SCO) has been created in each district's SecureShell location

  • Once the SCO files have been uploaded the automated processing will move the data into NC WISE

  • All accountability tests are uploaded to eSIS nightly

  • Error reports will be provided via the Web site https://www.rep.dpi.state.nc.us/app/wisesco/


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SAT Test Upload Process by the LEA Coordinator.

  • Obtain SAT data file from ETS

  • Download the ‘Student Upload for NC WISE SAT Upload Tool (School)’ from the Reporting Hub

  • The MS Access application matches students and creates the .SCO file

  • Test Upload process imports data into eSIS


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Test Upload Resources by the LEA Coordinator.

  • The user guide has been posted to https://www.rep.dpi.state.nc.us/2009/2009_docs.html

  • If there are any questions, please contact your Regional Accountability Coordinator


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Getting Started in eSIS by the LEA Coordinator.


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eSIS is a web-based application. by the LEA Coordinator.

Use Internet Explorer.

Disable pop-up blockers.

J initiator must be installed.

Getting Started with eSIS


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Logging In by the LEA Coordinator.

Typically FirstName_LastName

Donald_Duck

Password provided

LEA999

LEA plus LEA number

Do not share logins!


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Logging In - Path by the LEA Coordinator.

LEA test and training environment:

Navigation:esis-xut.ncwise.org

Production environment:

Navigation:esis.ncwise.org

26


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Do not log in more than once! by the LEA Coordinator.

Logging In …


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Logging In - Steps by the LEA Coordinator.

  • From the Login dialog box:

    • Type the user name in the Username field.

    • Type the password in the Password field.

  • Click Connect.

    The eSIS Start screen opens.


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Exercise by the LEA Coordinator.

  • Log into eSIS using the:

    • https//:esis-xut.ncwise.org.

    • Use the sameuser ID and password that you would with Production.

    • Use the Data Center number and XUT for the Database.


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eSIS START Screen by the LEA Coordinator.


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eSIS Hot Keys by the LEA Coordinator.

  • Query Hot Keys:

    • F7 – Enter

    • % - wildcard

    • F8 – Execute

    • Shift +F2 – record count


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Counting Records - Steps by the LEA Coordinator.

  • From the START screen, press F7.

  • Type ’08’ in the Grade field.

  • Press Shift + F2 to review a count of all 8th grade students.

  • Press F8.


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Exercise by the LEA Coordinator.

  • Determine how many 7th grade females a Middle School has.


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Selecting a School by the LEA Coordinator.

  • LEA Testing Coordinators can view multiple schools’ data or one school at a time.


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Locking a School - Steps by the LEA Coordinator.

  • From the eSIS Start screen, click the Select School icon.

  • Highlight the appropriate school.

  • Check Lock School.

  • Click Ok.


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Exercise by the LEA Coordinator.

  • Using the Lock School feature, select a Middle School.


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Test Data in eSIS by the LEA Coordinator.


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Objectives by the LEA Coordinator.

  • Exporting Precode/Member files from eSIS

  • Adding a test to a student record

  • Tracking High School Exit Standards

  • Recording Graduation Project Tests

  • Running the Student Standard Test Summary report


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Exporting Precode and Member Files by the LEA Coordinator.


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Standardized Testing Export - Path by the LEA Coordinator.

Navigation:Administration > Standard Tests/Assessment > Export Students


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Standardized Testing Export by the LEA Coordinator.


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Things to remember: by the LEA Coordinator.

  • Communicate with your Data Managers

    • Admission and withdraw records must accurate!

  • Precode and Member files must be named: Precode.xxx / Member.xxx

  • Member files are created using the same steps as Precode.

  • Contact your RAC for information on where to save the Member file.


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Exporting a Precode File - Steps by the LEA Coordinator.

  • From the School drop-down list, click the appropriate school.

  • From the File Type to Create drop-down list, click Pre-Code.

  • Click Save As.

    • Locate or create a file folder to house the Precode file

    • In the Save File as: field, Type c:\ precode.xxx (Replace xxx with the school number.)

  • Click Create.


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Exercise by the LEA Coordinator.

  • Create a Precode file.


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Adding a Test by the LEA Coordinator.


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Student Standardized Testing - Path by the LEA Coordinator.

Navigation:Main Menu > Change Student > Standardized Testing > Student Test Scoring


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Student Standardized Testing by the LEA Coordinator.


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Student Standardized Testing … by the LEA Coordinator.


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Things to Remember by the LEA Coordinator.

  • All attempts must be recorded as separate records in the database.

  • The Student Standardized Testing screen can be queried for multiple student entry.


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Adding a Test - Steps by the LEA Coordinator.

  • From the Tests section, click ADD.

    The Add Test window opens with current school, grade and date information populated. Update the default the information as needed.

  • From the Test field, click the question mark (?).

    A menu of all possible tests appears.

  • From the Select Test menu, click the appropriate Test Name.


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Adding a Test – Steps … by the LEA Coordinator.

  • Click Ok.

  • Verify the Test name in the Add Test window, click Ok.

    The test has now been added to the student record.

  • Type the student’s scores in the Values fields of the Test Scores tab.


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Adding a Test – Steps … by the LEA Coordinator.

  • Type the appropriate information in the Attempts,field of the Sub Test Detail tab.

  • From the Exemption drop-down list, click the appropriate exemption if applicable.

  • From the Accommodations/Modifications drop-down list, click the appropriate accommodation if applicable.


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Exercise by the LEA Coordinator.

  • Add an EOG Math test score to an 8th grade male student.


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High by the LEA Coordinator.School Exit Standards


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High School Exit Standards by the LEA Coordinator.

  • A Score Type of Met Exit Standard has been added to some EOC tests, with possible values of Y (yes) and N (no).

    • Algebra 1

    • English 1

    • Biology

    • Civics/Economics

    • US History


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Things to Remember by the LEA Coordinator.

  • The Assessment Date for the exemption must be recorded as xx/25/20xx.


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Exemption Codes by the LEA Coordinator.

  • P – Review committee/principal gave credit

  • Q – Transfer/Principal gives exit credit

  • V – Not required to meet exit standard


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Recording Exemptions - Steps by the LEA Coordinator.

  • From the Tests section, click the ADD. The Add Test screen opens with current school, grade and date information populated. Update the default information as necessary.

  • Type xx/25/20XX in the Assessment Date field.

    This date must be used for recording Exemptions no matter when the actual exemption was decided upon.


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Recording Exemptions – Steps … by the LEA Coordinator.

  • Click the ? to the right of the Test field.

  • From the list, click or use the Find field to select the appropriate test. Click OK.

  • Click OK in the Add Test window.


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Recording Exemptions – Steps … by the LEA Coordinator.

  • On the Test Scores tab, type ‘N’, beside the Met Exit Standard column.

  • Click the SubTest Detail tab.

  • Click the appropriate exemption code from the Exemption drop-down list.

  • Click Save.


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US History – First Attempt by the LEA Coordinator.


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US History – Retest 1 by the LEA Coordinator.


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US History – Retest 2 by the LEA Coordinator.


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US History – Committee Review by the LEA Coordinator.


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US History – Committee Review… by the LEA Coordinator.


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Exercise by the LEA Coordinator.

  • Add an English 1 test exemption to a 10th grade student.


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Report Card Message by the LEA Coordinator.

  • Accountability Services Division recommends a School Message be included to help parents correctly interpret final marks as they relate to the EOC and Exit Standards.


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High School by the LEA Coordinator.Graduation Project


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HS Graduation Project by the LEA Coordinator.

  • Progress towards completion of the graduation project will be tracked via tests within eSIS.

  • Four Components

    • Paper – GP00

    • Product – GP01

    • Portfolio – GP02

    • Presentation – GP03

  • These tests are Met/ Not Met


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What Appears on the Transcript? by the LEA Coordinator.

  • The original test with the score values.

  • The additional test with the exemption reason.



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Student Standard Test Summary Report - Path by the LEA Coordinator.

Navigation:Reports Icon > Standardized Testing > Student Standard Test Summary


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Reports Tree by the LEA Coordinator.


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Demographic Extract by the LEA Coordinator.


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Student Standard Test Summary by the LEA Coordinator.


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Student Standard Test Summary … by the LEA Coordinator.


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Student Standard Test Summary by the LEA Coordinator.


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Running the Standard Test report - Steps by the LEA Coordinator.

  • Double click the Student Standard Test Summary report.

  • From the extract dialog box, click Specify Extract Criteria.

    • Click Clear Extract Criteria.

    • From the Grades drop-down list, click the appropriate grade level(s).

    • Define additional fields of criteria as needed.


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Running the Standard Test report – Steps … by the LEA Coordinator.

  • Click Run Extract.

    eSIS will build an extract of all students in the current school and display the count.

  • Click Go Back.

  • Exit out the Door.

  • From the extract dialog box, click Run Report.

  • Type a meaningful name in the Report Title if applicable.


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    Running the Standard Test report – Steps … by the LEA Coordinator.

    • Verify the Report Period Start Date and Report Period End Date fields.

    • From the Test Name field, click the question mark (?).

      A menu of all possible tests appears.

    • Click the appropriate Test Name.

      Note: Use the Find field to query for the test or scroll through the list.

    • The Test Number will auto populate.

    • Click the Printer icon.

      The report will display in .pdf format.


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    Exercise by the LEA Coordinator.

    • Run the Student Standard Test Summary report for 8th grade students.


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    Getting Started in WebApps by the LEA Coordinator.


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    What is WebApps? by the LEA Coordinator.

    • The WebApps site is used to perform multiple activities:

      • State Reporting (UERS)

      • User Security

      • Building ACC Test and Data Files


    Accessing webapps uers l.jpg
    Accessing WebApps / UERS by the LEA Coordinator.


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    Logging In by the LEA Coordinator.

    Use the same login and password as is used for eSIS.

    https://webapps.ncwise.org


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    Logging In - Steps by the LEA Coordinator.

    • From the Log In section:

      • Type the user name in the Username field.

      • Type the password in the Password field.

    • Click Go.

      WebApps opens to the Profile tab.


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    Exercise by the LEA Coordinator.

    • Log into WebApps using the:

      • XUT environment URL provided.

      • Use sameuser ID, password, and database as you would with Production.


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    Test Data in WebApps by the LEA Coordinator.


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    Objectives by the LEA Coordinator.

    • View the Profile tab

    • View the Message Center

    • Download ACCData an ACCTests files


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    Viewing the Profile Tab by the LEA Coordinator.


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    Using the Profile Tab by the LEA Coordinator.

    • Three tiles:

      • Message Center – review messages on processes performed on the site.

      • Profile – view information for the user that is currently logged into WebApps.

      • User List – view information about users within an LEA or school.


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    User List Tile by the LEA Coordinator.

    Message Center Tile

    Profile Tile



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    Things to Remember by the LEA Coordinator.

    • Adhoc Reports sub-tab is used to run and download ACCData and ACCTest reports.

    • Time-intensive operation.

    • Can continue other work while this builds.


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    ACC Data and Test Files by the LEA Coordinator.


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    Building ACC Data Files - Steps by the LEA Coordinator.

    • From the WebApps Profile screen, click the UERS tab.

    • Click the Adhoc Reports tab.

    • From the Select A School drop-down, click the appropriate school.

      The screen refreshes to display the last time ACC Data was run.


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    Building ACC Data Files – Steps … by the LEA Coordinator.

    • Verify the date.

      Note: If the date is not correct, click Edit. Type the correct date.

    • Click Run ACCData.

      A message appears asking the user to be patient.


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    Building ACC Data Files – Steps … by the LEA Coordinator.

    • Click Refresh to verify the file creation is complete.

    • Click Download.

    • Click Save.

      Save the file to the folder as directed by your RAC.


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    Building ACC Test Files - Steps by the LEA Coordinator.

    • From the WebApps Profile screen, click the UERS tab.

    • Click the Adhoc Reports tab.

    • From the Select A School drop-down, click the appropriate school.

      The screen refreshes to display the last time ACC Test File was run.


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    Building ACC Test Files - Steps by the LEA Coordinator.

    • Verify the date.

      Note: If the date is not correct, click Edit. Type the correct date.

    • Click Run ACCTest.

      A message appears asking the user to be patient.


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    Exercise by the LEA Coordinator.

    • Build an Acc Test File.


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    Reporting Hub by the LEA Coordinator.

    • NC WISE LEA Coordinator access

    • Data Manager access

    • Reports include:

      • Student Upload for NC WISE SAT Upload Tool (School)

      • Test Scores Report (School)

      • Testing Information with Exit Standards (LEA)

      • Testing Information with Exit Standards (School)


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    ABC Tools by the LEA Coordinator.

    • Data Manager and ‘Coordinator’ access

    • Application on ‘REP’ site with user manual

    • Use ACCdata, ACCtest and member files to populate the database

    • Useful reports:

      • Historical Audit

      • HS Exit Standards


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    Questions by the LEA Coordinator.


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    More Information by the LEA Coordinator.


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    Accountability Reference Documents by the LEA Coordinator.

    https://www.rep.dpi.state.nc.us

    • Test Upload User Guide

    • SAT Upload User Guide

    • ABCTools User Manual

    • Reason Codes

    • Data Collection Schedule


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    NC WISE Reference Documents by the LEA Coordinator.

    http://www.ncwise.org/eSIScategories.html

    • eSIS User Roles

    • NC WISE Security and Administration Guide

    • Standardized Testing and Exit Standards


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    Training & Support Contacts by the LEA Coordinator.

    • NC WISE Training Team Mailbox: [email protected]

    • NC WISE Service Desk:[email protected]

      919.807.4357


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    www.ncwise.org by the LEA Coordinator.


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