NC WISE

1. Created by ISS Instructional Tech. Dept. updated Jan 2005 NC WISE Gradebook/Spreadsheet Module Introduce self and topic of today. North Carolina Window of Information on Student Education. Not hands on at this time. Statewide information management and reporting system that will provide teachers, principals, counselors, nurses, central office staff and others with immediate access to data on students. Overview of these programs. Will be continuous staff development throughout the school year, prior to and following implementation on January 14. Will be familiarizing you with some screens, terms and user roles. Canadian program � some spellings will be irregular. (color � colour) Terminology - such as marks for grades Some features not accessible by all users. User roles. Ex: Principal will have read rights to everything and rights to enter data in places such as student incidents. Teacher assistants have only read rights. Will be emphasizing Confidentiality. NC Wise is an electronic online cumulative record which contains extremely confidential information. Adhere to FERPA and ISS regulations. You must log out completely whenever you leave your computer, even if only for a moment. DO NOT HAVE GROUPWISE INSTANT MESSENGER OPEN. REMEMBER OTHER INSTANT MESSENGER PROGRAMS ARE PROHIBITED. Introduce self and topic of today. North Carolina Window of Information on Student Education. Not hands on at this time. Statewide information management and reporting system that will provide teachers, principals, counselors, nurses, central office staff and others with immediate access to data on students. Overview of these programs. Will be continuous staff development throughout the school year, prior to and following implementation on January 14. Will be familiarizing you with some screens, terms and user roles. Canadian program � some spellings will be irregular. (color � colour) Terminology - such as marks for grades Some features not accessible by all users. User roles. Ex: Principal will have read rights to everything and rights to enter data in places such as student incidents. Teacher assistants have only read rights. Will be emphasizing Confidentiality. NC Wise is an electronic online cumulative record which contains extremely confidential information. Adhere to FERPA and ISS regulations. You must log out completely whenever you leave your computer, even if only for a moment. DO NOT HAVE GROUPWISE INSTANT MESSENGER OPEN. REMEMBER OTHER INSTANT MESSENGER PROGRAMS ARE PROHIBITED.

2. Created by ISS Instructional Tech. Dept. updated Jan 2005 Logon Teacher will open Internet Explorer Go to link on the ISS home page www.iss.k12.nc.us click on the NC WISE link Click on logon Log on with your user name firstname_lastname User name cannot be changed � it is tied to payroll and licensure records Password � SECURITY WARNING � Consists of a minimum of 6 alpha and numeric characters � nothing identifiably connected to you Password will be changed every 90 days Do not attempt to logon more than twice � locked out after 3rd try 3 security questions for resetting password � will not be emailed � call Pam Schiffman/Laura Elliott Passwords must remain confidential OWNER OF PASSWORD IS RESPONSIBLE PARTY Usernames and passwords must not be displayed � don�t post, stick under keyboard, planbook etc. Database lea490 Click ConnectTeacher will open Internet Explorer Go to link on the ISS home page www.iss.k12.nc.us click on the NC WISE link Click on logon Log on with your user name firstname_lastname User name cannot be changed � it is tied to payroll and licensure records Password � SECURITY WARNING � Consists of a minimum of 6 alpha and numeric characters � nothing identifiably connected to you Password will be changed every 90 days Do not attempt to logon more than twice � locked out after 3rd try 3 security questions for resetting password � will not be emailed � call Pam Schiffman/Laura Elliott Passwords must remain confidential OWNER OF PASSWORD IS RESPONSIBLE PARTY Usernames and passwords must not be displayed � don�t post, stick under keyboard, planbook etc. Database lea490 Click Connect

3. Created by ISS Instructional Tech. Dept. updated Jan 2005 Class/Course Changes Notification ScreenCheck All then click OK This screen only appears if there are changes in the student rosters or schedules Screen will continue to appear each time you log in until you check the READ column and click ok. This screen only appears if there are changes in the student rosters or schedules Screen will continue to appear each time you log in until you check the READ column and click ok.

4. Created by ISS Instructional Tech. Dept. updated Jan 2005 TAM Screen Can view homerooms Can view courses Can view semester Verify teacher name Select the class. Click Set up Options ButtonCan view homerooms Can view courses Can view semester Verify teacher name Select the class. Click Set up Options Button

5. Created by ISS Instructional Tech. Dept. updated Jan 2005 Preferences Click on Preferences Then click OKClick on Preferences Then click OK

6. Created by ISS Instructional Tech. Dept. updated Jan 2005 My Options My Options tab Mark Calculations Method is Total Points Check Use Assessment Weights Check Use Assessment type weights if they want to use Weighting Verify or Change Failure Threshold to 70 (or 71/72 if want to track borderline students) Color Codes My Options tab Mark Calculations Method is Total Points Check Use Assessment Weights Check Use Assessment type weights if they want to use Weighting Verify or Change Failure Threshold to 70 (or 71/72 if want to track borderline students) Color Codes

7. Created by ISS Instructional Tech. Dept. updated Jan 2005 Other Settings Other Settings Rounding Marks must be checked. This is mandated by the STATE. Note: Shared Access Box and Count Blank Marks as ZerosOther Settings Rounding Marks must be checked. This is mandated by the STATE. Note: Shared Access Box and Count Blank Marks as Zeros

8. Created by ISS Instructional Tech. Dept. updated Jan 2005 My Preps Click on My Preps Click on Add Click on My Preps Click on Add

9. Created by ISS Instructional Tech. Dept. updated Jan 2005 Select Classes Enter the Description of Prep - General SAVE (save often) Click Select ClassesEnter the Description of Prep - General SAVE (save often) Click Select Classes

10. Created by ISS Instructional Tech. Dept. updated Jan 2005 MS/HS-Select 2nd Semester ClassesElem- not conduct, effort, pe, etc. Window pops up with Classes Select all content area classes for this prep. (Not conduct or effort). Selections will be made by putting a check in the box in front of each. If you want all your classes with the same set up, then check all. We will only see classes we have because Data Manager will input those. After checking all classes for this prep, click ok. If you have classes you want to set up differently, you will do another prep for them. Window pops up with Classes Select all content area classes for this prep. (Not conduct or effort). Selections will be made by putting a check in the box in front of each. If you want all your classes with the same set up, then check all. We will only see classes we have because Data Manager will input those. After checking all classes for this prep, click ok. If you have classes you want to set up differently, you will do another prep for them.

11. Created by ISS Instructional Tech. Dept. updated Jan 2005 Prep Detail Notice that Report Cycles are already populated. Prep Category is Academic Click Add under Prep assessment typesNotice that Report Cycles are already populated. Prep Category is Academic Click Add under Prep assessment types

12. Created by ISS Instructional Tech. Dept. updated Jan 2005 Choose Assessment Types Check all Assessment Types you might possibly use. Use the Scroll Bar to see more types Click OK when done.Check all Assessment Types you might possibly use. Use the Scroll Bar to see more types Click OK when done.

13. Created by ISS Instructional Tech. Dept. updated Jan 2005 Weight � suggested by DPI Set all Weights at 1 (suggested by DPI for Elem and Middle) Do not need to check Default Assessment Type (if you do it will open your gradebook to this type of assessment every time) Click Save Exit at Exit Door Icon Set all Weights at 1 (suggested by DPI for Elem and Middle) Do not need to check Default Assessment Type (if you do it will open your gradebook to this type of assessment every time) Click Save Exit at Exit Door Icon

14. Created by ISS Instructional Tech. Dept. updated Jan 2005 My Comments Click on My Comments Tab Click Add button and insert comment. Use the following symbols $ inserts Preferred Name # inserts His/Her @ inserts He/She These are comments you would like to have appear on Progress Reports Click Save School Mark Scale is set by default and cannot be changed. Exit at Door IconClick on My Comments Tab Click Add button and insert comment. Use the following symbols $ inserts Preferred Name # inserts His/Her @ inserts He/She These are comments you would like to have appear on Progress Reports Click Save School Mark Scale is set by default and cannot be changed. Exit at Door Icon

15. Created by ISS Instructional Tech. Dept. updated Jan 2005 Click OkClick Ok

16. Created by ISS Instructional Tech. Dept. updated Jan 2005 Spreadsheet / Gradebook Brings you back to TAM screen Click on the Course, Section or Title to Highlight the Course. Click on SpreadsheetBrings you back to TAM screen Click on the Course, Section or Title to Highlight the Course. Click on Spreadsheet

17. Created by ISS Instructional Tech. Dept. updated Jan 2005 TA Gradebook Verify Class Select Reporting Term at drop down arrow Category is Academic Select Assessment Type from drop down (Assignment Type) If you need an assessment that is not listed, go back to Preps and add it. Then Click Add Assessment button Verify Class Select Reporting Term at drop down arrow Category is Academic Select Assessment Type from drop down (Assignment Type) If you need an assessment that is not listed, go back to Preps and add it. Then Click Add Assessment button

18. Created by ISS Instructional Tech. Dept. updated Jan 2005 Name and Short Name Type in Name Tab to short name and edit. Only 5 characters fit in column Type in Name Tab to short name and edit. Only 5 characters fit in column

19. Created by ISS Instructional Tech. Dept. updated Jan 2005 Score TypeNumeric Numeric Mark for High School and Middle Numeric for Elementary Score Max may change Weight may change to 2 to count double (twice) Post to Parent is not available at this time May want to type in Narrative (source, teacher created, etc.) Numeric Mark for High School and Middle Numeric for Elementary Score Max may change Weight may change to 2 to count double (twice) Post to Parent is not available at this time May want to type in Narrative (source, teacher created, etc.)

20. Created by ISS Instructional Tech. Dept. updated Jan 2005 Must Have Dates Entered You may Assign Date Due Date Create DateYou may Assign Date Due Date Create Date

21. Created by ISS Instructional Tech. Dept. updated Jan 2005 Entering Marks Marks are being entered for the first Assessment Point out Color Legend Remember to Save and Exit Can also use the Enter Marks/Comments button Marks are being entered for the first Assessment Point out Color Legend Remember to Save and Exit Can also use the Enter Marks/Comments button

22. Created by ISS Instructional Tech. Dept. updated Jan 2005 Entering Marks in Mark/Comment Screen Note: Late Exempt Can type in Grade Comment (Copy First Comment Down button) SAVE and EXITNote: Late Exempt Can type in Grade Comment (Copy First Comment Down button) SAVE and EXIT

23. Created by ISS Instructional Tech. Dept. updated Jan 2005 Progress Reports Click on the Reports buttonClick on the Reports button

24. Created by ISS Instructional Tech. Dept. updated Jan 2005 Click on Progress ReportClick on Progress Report

25. Created by ISS Instructional Tech. Dept. updated Jan 2005 Progress Report Options In Select Class box, click down arrow to select class. Click Multiple button to select more than one class. Select Report Cycle (a nine weeks, semester, etc.) Category is Academic To Select Student/s, click Multiple then use Add button Select Assessment From and To Date from pop up calendar Check all boxes that apply (may be a school level decision) Can include a Message to Parent such as an upcoming field trip or school info Selecting Portrait will save paper. Print in Background is NO Click Printer icon Adobe Reader opens the fileIn Select Class box, click down arrow to select class. Click Multiple button to select more than one class. Select Report Cycle (a nine weeks, semester, etc.) Category is Academic To Select Student/s, click Multiple then use Add button Select Assessment From and To Date from pop up calendar Check all boxes that apply (may be a school level decision) Can include a Message to Parent such as an upcoming field trip or school info Selecting Portrait will save paper. Print in Background is NO Click Printer icon Adobe Reader opens the file

26. Created by ISS Instructional Tech. Dept. updated Jan 2005 Progress ReportAdobe Reader opens - print,save,close Progress Reports will open as a pdf in a separate window. Click Save icon to save the file on your computer. You must Save to email to parents. Click any Printer icon to print Progress Reports Close the browser. You return to the Progress Report screen Click on the door to ExitProgress Reports will open as a pdf in a separate window. Click Save icon to save the file on your computer. You must Save to email to parents. Click any Printer icon to print Progress Reports Close the browser. You return to the Progress Report screen Click on the door to Exit

27. Created by ISS Instructional Tech. Dept. updated Jan 2005 Report Cards Click on SpreadsheetClick on Spreadsheet

28. Created by ISS Instructional Tech. Dept. updated Jan 2005 Post Marks to Report Card Click on Post Marks to Report CardClick on Post Marks to Report Card

29. Created by ISS Instructional Tech. Dept. updated Jan 2005 Posting Marks Are you Sure? Click yes on the warning dialog box. Are you Sure? Click yes on the warning dialog box.

30. Created by ISS Instructional Tech. Dept. updated Jan 2005 Elementary posts- AlphaMiddle and High post- Numeric Elementary uses Alpha Middle and High School use Numeric Click OKElementary uses Alpha Middle and High School use Numeric Click OK

31. Created by ISS Instructional Tech. Dept. updated Jan 2005 Reporting Period Marks screen(use as edit sheet) This works as the edit sheet. May make manual changes. They appear in red. Must go SAVE, EXIT, and post again.This works as the edit sheet. May make manual changes. They appear in red. Must go SAVE, EXIT, and post again.

32. Created by ISS Instructional Tech. Dept. updated Jan 2005 Posting Marks Click Yes Click on Printer to see marks list Click Yes Click on Printer to see marks list

33. Created by ISS Instructional Tech. Dept. updated Jan 2005 Reporting Period Marks Report School Data Manager will print individual report cards This is a list by class not individual students Click on Save icon if you want to Save a copy Close the Browser School Data Manager will print individual report cards This is a list by class not individual students Click on Save icon if you want to Save a copy Close the Browser

34. Created by ISS Instructional Tech. Dept. updated Jan 2005 Exit Tam screen Click on the Door to ExitClick on the Door to Exit

35. Created by ISS Instructional Tech. Dept. updated Jan 2005 Wise Bytes When selecting Assessment types in Preferences, keep it simple. When Adding Assessments, change Weight to 2 to count double. (.5=1/2) The Narrative could include what the assignment/assessment was, who created, and source.

36. Created by ISS Instructional Tech. Dept. updated Jan 2005 Wise Bytes 2 Remember it is easier to keep up rather than to catch up. You may Post Marks more than once. Progress Reports are printed by teacher. Report Cards by Data Manager Always exit NC WISE before you leave your computer.