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Student Managers. 2005 - 2006. Introduction. Responsibility & Expectations Role of the Athletics Business Office Contacts. Student Manager Program. Purpose Athletics Business Office Web Site Meal Allowances (per diem) AmEx Corporate Meetings Card Athletics Bus/Van Use Quiz.

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Student Managers

2005 - 2006


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Introduction

  • Responsibility & Expectations

  • Role of the Athletics Business Office

  • Contacts

Athletics Business Office


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Student Manager Program

  • Purpose

  • Athletics Business Office Web Site

  • Meal Allowances (per diem)

  • AmEx Corporate Meetings Card

  • Athletics Bus/Van Use

  • Quiz

Athletics Business Office


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Purpose & Expectations

  • Understanding of fiscal policies/procedures

  • Compliance with ND, NCAA and IRS

  • Processing equality between teams

  • Uniform reporting

Athletics Business Office


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Athletics Business Office Online

  • Online Guidebook

  • Printable Forms

  • Links to current rates

    • Per Diem Rates

    • Mileage Rates

    • Currency Converter

  • www.nd.edu/~abusines

Athletics Business Office


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Meal Allowances (Per Diem)

  • Daily Percentages

  • Issuing Per Diem

  • Post Season Allowance

  • Break Periods

Athletics Business Office


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AmEx Corporate Meetings Card

Purpose & Use

  • Replace Direct Billing

  • Eliminates risk of paying unallowable incidentals

  • Responsibility to review & provide bill to Athletics Business Office

Athletics Business Office


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AmEx Corporate Meetings Card

  • Completing the CMC Form

    • Hotel Contract

    • Copy of card if required

    • Sales tax exemptions

    • Form & Instruction online

Athletics Business Office


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Athletics Bus/Van Use

  • Contact – Lefty Smith

    • 631-5020

    • 100 Loftus Sports Center

  • Policy & Form

    • Available Online

Athletics Business Office


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Additional Responsibilities

  • NCAA Expense Report

    • Available on ncaa.org

    • Complete & return within 30 days of competition

    • Copy to Business Office

  • Dining Hall Meals & Off-Campus Athletes

    • Copy Heidi on Food Services requests

    • Include participants & price

  • Gatorade – Mandy Clark, Loftus, 1-3005

Athletics Business Office


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Break Periods & Post Season

  • Per Diem over Break Periods

    • Extra $10 day allowed over fall, Christmas & spring breaks

  • NCAA Expense Report

    • Available on ncaa.org

    • Complete & return within 30 days of competition

    • Copy to Business Office

Athletics Business Office


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Student Manager Quiz

1. When should the Next of Kin list be turned in?

As soon as the team members are finalized & prior to practice

2. True or False? Student athletes must sign for their per diem every time that it is issued.

True

3. What percentage of a per diem should be attributed to each meal?

Breakfast 20%, Lunch 30%, Dinner 50%

Athletics Business Office


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Student Manager Quiz

4. How many cash advances may be outstanding at one time per team?

Two

5. What is the preferred method of payment for team travel hotel charges?

American Express Corporate Meetings Card

6. True or False? Coaches may receive a meal allowance or be reimbursed by a manager’s cash advance for individual meals.

False

Athletics Business Office


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Student Manager Quiz

7. How many copies of a completed expense report should be turned in to the Business Office?

Two, the original + one copy

8. What should you do if you’ve lost an original receipt?

Complete a Missing Receipt Affidavit & submit with your expense report

9. True or False? Student host money may be issued directly to a recruit on an official visit.

False

Athletics Business Office


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Student Manager Quiz

10. When submitting an expense report for student host money what must accompany it?

A copy of the Student Host Statement (original to compliance)

11. When should a Request for a Cash Advance Form be submitted to the Business Office?

At least 2 weeks prior to the scheduled trip

12. Travel Rosters & Itineraries must be completed prior to each trip. Where should they be filed?

The Athletics Director’s Office, your sport’s administrator, Sports Information & the Athletics Business Office

Athletics Business Office


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Student Managers

2004 - 2005


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