New Models for Scholarly Communications: The Knowledge Bank Project at the Ohio State University

1. New Models for Scholarly Communications: The Knowledge Bank Project at the Ohio State University Joseph J. Branin Director of Libraries The Ohio State University A Presentation to the University of Tennessee, Knoxville April 1, 2004

4. Ohio State�s Knowledge Bank Scope Broad, comprehensive scope based on enterprise-wide �knowledge management� concepts �Federated� approach to knowledge management: coordination, not centralization Phased implementation based on user needs, and on strategic and funding opportunities Scope Broad, comprehensive scope based on enterprise-wide �knowledge management� concepts �Federated� approach to knowledge management: coordination, not centralization Phased implementation based on user needs, and on strategic and funding opportunities

5. Motivations for creating the Knowledge Bank at Ohio State Increasing amount and diversity of digital content being produced on campus Interest by administrators and faculty to better organize, share, and in some cases, market these digital assets Librarian expertise in information management

8. Knowledge Management Context

9. Knowledge Management Basics Data, information, and knowledge Tacit and explicit knowledge The dynamic and social nature of knowledge management

10. Knowledge Management Definitions Data = simple, discrete facts and figures Information = data organized for a meaningful purpose Knowledge = Knowledge is a fluid mix of framed experience, values, contextual information, and expert insight that provides a framework for evaluating and incorporating new experience and information. It originates and is applied in the minds of knowers. In organizations, it often becomes embedded not only in documents and repositories but also in organizational routines, processes, practices, and norms. (Davenport and Prusak)

11. Explicit and Tacit Knowledge Formally articulated Documented Stored in repositories Reports, lessons learned Fixed, codified Transferred through conversations Difficult to articulate or unspoken Held within self, personal Insight and understanding Judgments, assumptions

12. The Nature of Knowledge Management Knowledge happens in and among people; it is the social life of information Inclusive or enterprise-wide view of data, information, and knowledge Managing expertise Creating a culture of learning and of sharing knowledge Dynamic process of creation, elicitation, and sharing

14. Institutional Repository Definition

15. Digital Content (Asset) Management Maturing The Open Archival Information System (OAIS) model developed by an international group of information technology organizations spearheaded by NASA�s Consultative Committee for Space Data Systems, which offers �a comprehensive logical model describing all the functions required in a digital repository The Open Archives Initiative from the library and scientific community, which has developed an Open Archives Metadata Harvesting Protocol (OAI-PMH) that defines a mechanism for harvesting XML-formatted metadata from repositories

16. Digital Asset Management Maturing (continued) A Metadata Encoding and Transmission Standard (METS) developed under the sponsorship of the Digital Library Federation, which provides a schema for encoding descriptive, administrative, and structured metadata in a digital repository or library Shareable Courseware Object Reference Model (SCRORM) developed by the federal government agency Advanced Distributed Learning to provide guidance for the preparation and storage of digital educational material so that such material is �reusable, accessible, interoperable, and durable.

17. ) Digital Asset Management Maturing (continued) Publishing Requirements for Industry Standard Metadata (PRISM), a schema under development by the publishing industry to create a common language for the metadata that describes published digital assets Open source and proprietary software systems such as Dspace, ePrints, FEDORA, bepress, Documentum, CONTENTdm, IBM�s Content Management, and Artesia�s TEAMS that offer technical infrastructure options for implementing all or part of an institutional repository

18. OAIS Functional Model

19. Dspace Model

21. Getting the Knowledge Bank Underway Vision, general plan -- 2001- 2002 (done) Funding �2003 -- reallocation, University start up funds, State grant (done) Create digital repository program � deploy Dspace and extent OhioLink�s Digital Media Center (underway) Develop and deploy a service model (underway) Engage faculty (underway)

22. Types of Material for Repository Electronic Theses and Dissertations Graduate school requirement for all new Ph.D. dissertations 2002+ Working with undergraduate honors program to move digital with honors theses

28. NLII LOWG Ontology - theory of objects and their ties-- concepts and relationships Not important to study the entire diagram Vastness of the landscape Center ring- Social/Technical Infrastructure in place Internet-2 initiatives Wireless campus Collaborative tools Enhanced learning environments Smart classroomsNLII LOWG Ontology - theory of objects and their ties-- concepts and relationships Not important to study the entire diagram Vastness of the landscape Center ring- Social/Technical Infrastructure in place Internet-2 initiatives Wireless campus Collaborative tools Enhanced learning environments Smart classrooms

31. Institutional Repository Projects Olentangy River Wetlands Research NIH- Principles of Parallel Causation WW II photos, videos & sound reminiscies Undergraduate Honors Program International Studies Program Hilandar Library watermarks collection Office of Research Digital Union Teaching and Learning Center Research Interns University Press: out-of-print backfile, new monograph series

35. Biggest Challenges in Creating an Institutional Repository Faculty Engagement Bibliographer/Selector liaison Campus Inventory of Digital Projects Expertise Directory Communities of Practice Grants Program Requirement Technical Assurances and Standards Digital Preservation (Open Archive Information System �OAIS� Reference Model) Degrees of Digital Access (Open Archive Initiative �OAI-PMH�)