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TRIATHLON CANADA / TriNB. LEVEL 2 OFFICIALS PROGRAM. OPERATIONS. Introduction pg 4 Sanctioning Process pg 5 TD Responsibilities pg 6 Guidelines pg 7 Swim pg 8-9 Bike pg 10 Run pg 11. Operations. Transition pg 12 Finish Line pg 13 Communications pg 14

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TRIATHLON CANADA / TriNB

LEVEL 2

OFFICIALS

PROGRAM


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OPERATIONS

  • Introduction pg 4

  • Sanctioning Process pg 5

  • TD Responsibilities pg 6

  • Guidelines pg 7

  • Swim pg 8-9

  • Bike pg 10

  • Run pg 11


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Operations

  • Transition pg 12

  • Finish Line pg 13

  • Communications pg 14

  • Aid Stations pg 15

  • Reports

  • Case Studies


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Introduction

  • Thank you on behalf of all triathletes for undertaking the role of official.

  • Level 2 Officials are qualified to:

    • Teach Level 1 clinics

    • Act as a race director, technical delegate or head referee

  • Goals of the Course

    • Learn operational procedures

  • All clinic participants should receive

    • Course notes - Level 2 Card

    • Competition Rules - Practical Checklist

    • Operations manual


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Sanctioning Process

  • The Sanctioning Process

    • Head of the LOC applies to PGB

    • Sanctioning form is completed

    • PGB assigns a TD

    • TD reviews the sanctioning form and contacts the RD

    • The TD assigns a HR and CJ

    • The TD provides pre and post event reports to the PGB

  • The Sanctioning Process Provides:

    • An insured event

    • A process to ensure a safe and fair event

    • A checks and measures system to assist the RD in avoiding oversights


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TD Responsibilities

  • With Sanctioning

    • Review sanctioning form and compliance

    • Approves course and event action plan

    • Appoints HR and CJ

  • With Head Referee

    • Assist in officials meetings / clinics

    • Assist in ruling on reported violations

    • Assist in pre-event planning

  • With Race Director

    • Act as advisor and consultant

    • Liaison to PGB


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General Guidelines

  • Age categories must comply with TC / ITU standards

  • Prizes and awards must be of equal distribution

  • Pre-race meetings must be set to coordinate and direct the actions of the race officials / marshals

  • The TD oversees the entire event

  • The HR is appointed to make decisions on reported rule violations

  • The CJ passes judgment on appeals on rulings passed by the head referee and protests.


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SWIM

  • General Guidelines:

    • Equal start position

    • Lead boat used??

    • Swim start minimum 30 m wide

    • Maximum 150 competitors per heat

    • Legs and arms marked with race numbers


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Swim Con’t

  • Swim caps worn and numbered on both sides

  • Each boat equipped with communication to shore

  • Minimum 4 boats with a plan in place

  • 1 lifeguard to 50 competitors

  • 1st turn – 400m, 2nd turn 100m

  • No turns more than 90 degrees

  • Water quality within specifications


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SWIM

  • General Guidelines

    • Wetsuit rule abided by

    • Water temperature taken 24 hours and 1 hour prior to race.

    • Turns buoys 2.5 m high.


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Swim Con’t

  • Intermittent buoys every 100m

  • Turn buoys must be monitored

  • Laser measurement method employed.

  • No slalom courses. Buoys are left or right only


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BIKE

  • General Guidelines

    • No crossovers

    • Out and back courses separated

    • Smooth surface

    • Local police notified. Permits granted

    • Distance markers every 5km


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Bike Con’t

  • On sharp turns and dangerous objects, straw bales or other safety devices will be utilized

  • Police or race marshals at every intersection

  • Railroad tracks covered with thick rubber matting

  • All corners swept of debris

  • Cycle course will not overlap the run course


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RUN

  • General Guidelines

    • No crossovers between bike and run course

    • Distance markers every 1km

    • A lead vehicle used

    • Police or trained marshals at all intersections

    • Clearly marked

    • Aid stations maximum 2km apart

    • Fencing leading to finish area


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Run Course Con’t

  • Provide Maps


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TRANSITION

  • General Guidelines:

    • The surface must be hard, flat and smooth

    • The area must be secure

    • Lanes within transition must be at least 3m

    • The cycle and run portions will not cross


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Transition Con’t

  • The design of transition area will ensure that all athletes run equal distance

  • The bike mount and dismount line will be clearly marked


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FINISH LINE

  • General Guidelines

    • The finish must be completely secured with a solid fence and security personal

    • Authorized personal only in this area (keep out of the way!)


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Finish Con’t

  • Finish line gantry ideally at least 2.5 m high

  • A white finish line at least 50mm in width.

  • Tents for the following:

    • Results, timing communication

    • Officials

    • Announcing

    • Post race fluid / food

    • Massage


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COMMUNICATIONS

  • General Guidelines

    • Race headquarters must be linked to all aspects of the race

    • Race headquarters will be located near the medical headquarters within the finish line area.

    • The race headquarters will include:

      • Race committee • officials

      • Security • course maps and relevant details

      • medical


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REPORTS

  • Pre-event Report

    • Completed by the race director with assistance of TD for the TD and PGB.

  • Violation Report

    • Completed by the HR for the TD

  • Post Event Report

    • Completed by the TD

    • Includes feedback on event and DQ’s


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AID STATIONS

  • General Guidelines

    • Supplies

      • Water, ice, cups, fruit, replacement fluids

    • Locations

      • Swim finish near transition 1

      • On bike – every 15km, or 10km for long event

      • Transition 2, near run exit

      • Run – every 2 km

      • Finish Line area

      • Post Race Area


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Other Tasks of the TD & HR

  • Pre-race Briefing

    • Ideally held the day before the event so athletes can prepare for event and changes

  • Briefing will include:

    • Drafting rules - Helmet regulations

    • Location of medical - Wave starts

    • Course description - known hazards

    • Dope testing - rule changes

    • Wetsuit status - weather forecast

    • Time & place for CJ - Names on CJ

    • Protest procedure - Awards info


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Other Tasks of the TD & HR

  • Review sanctioning requirements with RD and LOC

  • Race Brochures –

    • Be sure all information required is on forms

  • Timing

    • Ensure accurate timing system with redundancies.

  • Paperwork

    • Have paper forms printed and ready in advance for reporting

  • Schedule the minutes


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Other Tasks of the TD & HR

  • Do site checks and double checks

  • Assess hazards and review contingency plans

  • Meet with race committees

  • Make officiating plan, meet with officials

  • Meet with Motorcyclists to discuss expectations

  • Do not allow race to start without your OK. Pull sanctioning and insurance from events who will not comply.


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Other Tasks of the TD & HR

  • Wave Starts –

    • Work with LOC on modifying wave starts for fairness and safety.

    • Max. 75 in elite and 150 in age group.

    • Consider swimming abilities, spacing between heats, distance covered and implications over the rest of the course.

    • There must be a separate race for each distinct category.


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Case Study

  • There are 200 athletes registered for the Canadian Shield Triathlon including a Sprint (750/20/5) and Olympic (1500/40/10) distance event.

  • The Race director would like to race all the women in one heat and the men in the next heat 5 minutes later.

  • The swim course is a 750m loop.

  • The cycle course is out and back and has a 10km turn around for Sprint and a 20km turn around for Olympic athletes.

  • The Run Course is a 5km loop course.

  • As TD how will you manage wave starts?


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RACE START

  • The TD must provide clear instructions to the starter

  • The announcer and starter will not provide a countdown within five minutes of the start.

  • At approximately 1 minute before the start the announcer will inform “the start of the competition is in the hands of the starter who will discharge the starting sound.

  • A warm-up area separate from the swim course is recommended.


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COMPETITION JURY

  • Competition Jury:

    • Technical Delegate

    • A representative of the host society

    • A member of the governing body providing sanctioning Executive Board or Council member.


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PROTESTS

  • Protest Jurisdiction:

    • A competitor may file a protest with the head referee provided the action has not already been ruled on.

    • A protest may not be made on a judgment call

    • There are time restrictions on protests.

  • Protests concerning the course:

    • In writing 24 hrs prior to the start of the race

    • If a course does not meet the requirements of the operational manual


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PROTESTS

  • Protest Concerning Eligibility

    • In writing to the HR prior to race start

    • Competitor may compete with decision being made prior to results announced

  • Protests During the Race

    • A competitor who protests against another competitor or official must do so in writing within 15 minutes of their finish.

  • Protests Concerning Timekeeping

    • Protest must be delivered within 30 minutes after unofficial results have been posted.

  • Protests Concerning Equipment

    • A competitor who protests against another competitor’s equipment must do so in writing within 15 minutes of their finish.


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PROTESTS

  • Consideration of Protests:

    • A protest will not be considered unless:

      • Submitted to HR in allotted time

      • Protest accompanied by $50.00

      • Protest submitted on Protest Form

    • A Protest Form must contain:

      • Name, address, telephone # of protester

      • Alleged rule or procedure violation

      • Location and approximate time

      • Person(s) involved in infraction

      • Statement diagram of the alleged violation

      • Name one or more witnesses


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PROTESTS

  • Protest Hearing Procedure:

    • The protest is to be submitted in writing with the protest fee to the head referee within the time limit.

    • Copies of protests are to be made available to the competitor(s) or official(s) named in the protest prior to a hearing

    • Protester and accused (or federation representative) should be present or TD may decide to postpone or cancel hearing. The Competition Jury may make decision without them.

    • The hearing is not open to the public

    • The Competition Jury Chairperson (usually TD) will read the protest.


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PROTESTS

  • Protest Hearing Procedure con’t:

    • The protester and accused will be given adequate time to give their account of the incident

    • Witnesses (max 2) may speak for 3 minutes each

    • The Competition Jury will hear evidence and render a decision by simple majority.

    • The decision is delivered in writing to the parties and posted immediately

    • If upheld the $50 fee is returned to the athlete.


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APPEALS

  • Consideration of Appeals

    • The Appeal Form must contain:

      • Name, address, telephone # of APPLICANT

      • Alleged rule or procedure violation

      • Location and approximate time

      • Person(s) involved in infraction

      • Statement diagram of the alleged violation

      • Name one or more witnesses

      • Rational for and summary of the appeal


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APPEALS

  • Consideration of an Appeal:

    • Appeal hearing procedures are the same as those used for protests.

  • Post Decision procedures:

    • The TD must endorse protest and appeal decisions and forward the report and fees (if any) to the sanctioning body.


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Protests and Appeals

  • The HR and TD will have copies of the official Protest and Appeal forms on hand.

  • Decisions of the CJ may be appealed to Governing Body Executive Board, AGM, or Alternate Dispute Resolution for Sport (ADRSportRED).


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Case Study

  • Provincial Team Qualifier

  • The end of the handlebars on the 1st place finisher’s bike were not plugged during the event.

  • The 2nd and 3rd place finishers filed a joint protest of illegal equipment against the first place finisher.

  • She was not aware of the rule prior to the pre-race briefing held 5 minutes before the race. She approached a transition marshal who told her not to worry about it.


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Case Study

  • Kids of Steel race

  • Points towards provincial title on the line

  • A father coach protests against his sons loss to two individuals who allegedly did not swim the entire swim course. He has two witnesses including one lifeguard

  • The water was cold and deep (neck height)

  • The protesters son started the run in the lead but walked over half the course.


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Case Study

  • An athlete protests against the course conditions after his foot was caught between two rocks at the swim start causing irritating abrasions and not allowing him to complete the run.

  • He was favored to win the event and clinch a provincial team spot.


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