2008-09 Cookie Program

1. Troop Cookie Manager Training ____________ SUCM (h) ________________ (c) ______________ email _________________ 2008-09 Cookie Program

2. Basics of Cookie Sale • Overview • Participation • All registered girls can sell • Independently registered with troop • Program materials • Meeting kits by level • Cookie Club • Goal Setting for both Troop and Girls • Price of Cookies • $3.50/box • Troop proceeds • $.60 – traditional • $.65 – cash incentive

3. BASICS of cookie sale (cont) • Getting Cookies • Initial orders • Inter-troop Transactions • Cookie Depots (Booths) • Gift of Caring Program

4. Ebudde • https://ebudde.littlebrownie.com/index/php • Logon- after you are entered as a user • Email address • “Ebudde” temp password • Two contacts per troop • TCM and Troop Leader • update contact information • Deadlines are Deadlines • System locks out at 11:59 P.M • Use aides in the system • eLearning modules • Help menu • ebudde manual

5. Ebudde • Dashboard- Main page. Look for messages from SUCM and Council. Important dates listed here • Contacts- need 1 TCM & 1 Troop Leader • Settings- Edit settings • Girls – loaded by council by 1/12/09- manually add any newly registered girls • Initial order – placed by girl + booth + any others • Delivery – reserve a slot after initial order has been submitted • Girl orders – orders and payments, by girl • Transactions – will show initial, depot and any inter-troop trans • Incentives – auto loaded based on girl’s orders. Manually order earned Super Troop, Vol. patches or cash troop patches. Submit by deadline to ensure receipt! • Deposits – Post immediately and forward slip to SUCM • Sales report – showsinitial order, additional cookies, troop profit, deposits and debt to council. Manually add GoC boxes.

6. Ebudde • Update troop information from Settings tab • Include # girls registered # girls selling Troop GOAL and Program level.

7. Timeline • Sale dates • 1/2/09 (Friday) • Start sales • 1/27/09 by 11:59 PM in Ebudde • Submit Initial Cookie order • Submit Initial incentive

8. Timeline • 1/27/09 (cont) • After order is submitted do Delivery pick-up reservation • Documentation due to SUCM • Initial order report • Initial incentive order • Parent permissions • 2/13/09 • Delivery date • Must pick up cookies that day • Location to be announced

9. Timeline • 2/27/09 • Depots open • First weekend restrictions • limit 25 cases • Exchange dates • 3/20/09-3/29/09 • Guidelines • p. 33 of guidebook • 2/27/09 • Booth sales begin • 3/20/09 • Walk-About begins 3/29/09 • Cookie sales ends

10. Timeline • Final eBudde deadlines • 4/3/09 at 11:59 PM • Final incentive submitted • Complete final deposit information posting

11. Timeline • Final deadlines • 4/4/09 • Paperwork due to SUCM • Final troop sales report • Final incentive order report

12. Timeline • Final deadlines • 4/4/09 Paperwork due to SUCM • Troop final detail – NC-9 • Delinquent account information • Incentive delivery – late May

13. Incentive Programs • Traditional Plan • Cumulative • Cash Plan • Teen troops only • Patch and Super Troop eligible • Early Achiever Pin • 150 boxes by initial order • Super Troop • 150 per girl average at end of sale • Teen troops eligible • Seewww.gscnc.org

14. Paperwork and reports • Parent Permission/Responsibility – NC-G1 • Registered girls only • Order forms • Daisy • Standard (Spanish available) • Teen • Goal Getter Card

15. Paperwork and reports • Initial Order Tracking • eBudde entry by girl • Troop worksheet • T-1A – optional • Signatures required for all transactions • NC-T1A signature sheet

16. Paperwork and reports • Additional Order Tracking • eBudde entry by girl to assign booth sales • Troop worksheet

17. Paperwork and reports • Troop transaction report N-6 • Used for anytime a troop gets cookies • Initial order pick up confirmation • Additional orders from Depot • Inter-troop transactions • Deposit slips • Post in eBudde as deposits are made • Forward to SUCM ASAP • Troop Final Detail NC-9 • List 500+ girls • List Gift of Caring partners

18. Paperwork and reports • Troop transaction report – eBudde • Reflects all troop transaction from the sale period

19. Paperwork and reports • Delinquent account NC-18 • If full payment is not received by April 1, family is delinquent • Delinquent incentive summary NC-18A • All incentives ordered with troop’s • Delinquents will be held by SUCM until debt is satisfied • Evaluation NC-14 – page 42 Guidebook

20. Money matters • Banks available • Bank of America, Chevy Chase, PNC, Sun Trust • Selecting a Bank • Collecting from families • Post payments in eBudde • Get signatures • NC-G3- families record • NC-T1A- councils record • Making deposits • Posting deposit information ASAP • Forward pinks to SUCM

21. Money matters • Withholding troop proceeds • Make regular deposits into troop accounts • Do NOT pay council for families not yet paid up with the troop • Documentation is key • Good records ensure a successful effort • Delinquent Account Information Form • Required for all debt • Any family who has not paid as of 4/1/09

22. Additional cookies • Depot operations • Web listings by mid February • www.gscnc.orgcookie pages – keyword morecookiespls • Frequent updates • Use signed copy of NC-6 from SUCM for first visit • Subsequent visits – submit deposit slip to Depot Manager, they give you NC-6 and cookies • Inter-troop transactions • Use NC-6-Filled out by the dispensing TCM • Person picking up cookies is the receiving TCM • Submit completed white & pink copies to SUCM for posting in eBudde

23. Booth sales • Location discussion • Estimating cookie needs • Behavior standards • Processes for assignment • Tally sheet – p. 31 of Guidebook