2010/2011 Registration Meeting

1. 2010/2011 Registration Meeting Chris Delaney VP Evaluation Report

2. Summer Camps Summer camps are always recommended for those wishing to work on their game and gain a Provincial status This summers attendees: Greg Spagnoli – JDP (3 person) Paul Coley – JDP (3 person) Michael Brooks – JDP (3 person) Charles Walters – JDP (3 person) Chris Delaney – NBDL Paul Coley – OUA West Women’s Dennis Windsor – OUA East Men’s Charles Walters – OUA East Men’s Greg Spagnoli – OUA East Men’s ** Panel Placement Dave Maxin – OUA East Men’s ** Panel Placement

3. Evaluation Committee Selection: Fady Matta (JR) Michael Brooks (INT) Bob Leask (SR) Chris Delaney (Chair) Status report: • Reviewed evaluation documents from around the Province • Held inaugural meeting • Discussed wide variety of topic and brainstormed on how to maximize the committee • Defined role out strategy by identifying what can be achieved immediately and the easiest and what can be accomplished as the committee carries on

4. Evaluation Committee What was discussed: • The need to integrate our evaluation procedures with our educational program • Determine who should be evaluated and the frequency • Assemble teams of evaluators with each to focus on a specific level • Establish criteria for advancement to the next level • Examine the role of the exam and provide remedial assistance to those who falter in exams • Institute a mentor system linking experience with new candidates - exam and floor experiences • When to tell a candidate that he/she will not be successful • Determine why there is such a high dropout rate amongst new candidates • Survey all levels as to expectations and experiences regarding evaluations • Using spring recruitment and training to provide experience for fall leagues and evaluations

5. Evaluation Committee What was discussed: • Determining minimum # of games before an evaluation • Emphasizing incentives for the need to advance and evaluate • Using camps and college training to prep for evaluations at those levels • Provide evaluation measurement documents to each level before evaluations are conducted • Determine the overall evaluation philosophy of the Peel board • Evaluating dual and transfer members • Using OABO evaluation materials • Combining best practices from other boards' documentation to create Peel's document

6. Evaluation Committee Stage 1: • Define philosophy of the Board. A Mission Statement • Recreate and standardize one evaluation template per level of Official. • Publish on line for membership review and awareness • Include in Education material so we can set expectations • Define metrics and measurements per category that is to be evaluated on and a pass or fail grade per level of Official • Focus on those who have either been at a level for more than 3 years and or those who have not been formally evaluated over the last 2 seasons

7. Evaluation Committee Stage 2: • Introduce documents to the Membership • Build 4 PODS ( 4-6 evaluators per POD) Junior, Intermediate, Senior and College (if assistance is required) • Host POD meeting to define criteria and measurement so as to create consistency in what is being looked at and how it is communicated

8. Evaluation Committee Stage 3: • Identify evaluation opportunities at specific games, leagues or events that can maximize evaluators and officials timing • Work with assignors to utilize officials on identified games • Design tracking tool that as a go forward basis will track evaluation dates and follow up procedure so as to ensure we evaluate the identified groups Stage 4: • Expand committee to include exam assistance, mentorship program, re assess metrics and documents, recommend for playoffs, finals, and summer camps.