MONTHLY REPORT July 2011 Management Division
HR MONTHLY REPORT July 2011
1 2 3 4 Recruitment Update Training Activities Other activities HR information update Engaged Projects This Month
RECRUITMENT UPDATE Total:18 new comers
OTHER ACTIVITIES • Review and revise Uniform policy • Based on the current situation at our company, the Uniform policy has been reviewed, revised and approved by BOD • Effective time: July 01, 2011 • The new policy has been posted into company system.
OTHER ACTIVITIES • Company trip 2011 • Organizer: Policy Admin • Estimated time: Middle of September 2011 • Location: Under discussion • Attendant: All office staff of HCMC office, Dongnai and Cantho branch office Notes: For other branches, HR dept. will notice in detail to all CRD soon.
Converted foreign exchange rate for the second 6 months of 2011 HR INFORMATION UPDATE Based on the Document no. 265/TB-NHNN dated Jun. 30, 2011 issued by State bank regarding to interbank foreign exchange rate VND/USD on July 01, 2011 Effective period: July 01, 2011 to December 31, 2011
1 3 4 5 Recruitment Loma paper exam registration Fresh graduated student recruitment program Proposal for personal accident insurance NEXT MONTH PLAN 2 Review and revise some company regulations
MONTHLY REPORT IN JULY, 2011 GA Department
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Office Building Information • 1. Hai Phong office • Due to actual business requirement, Hai Phong Branch requested to renovate the meeting room on 5thFL into 2 rooms for BM. • Construction will start on July 30, 2011. • To be finished construction by beginning of August 2011 • Generator connection will also be conducted at beginning of August 2011.
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Office Building Information • 2. Grand office - Ha Noi • Leasing contract is about to expire on July 31, 2011 • BOD approved for continuing to lease 03 floors of Grand Building (3rd, 4th & 5th) • New rental term : 02 years (Fr. 01/08/11 to 31/07/13) • New rental charge applied :
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Office Building Information • 3. N’orch office • End of April, 2011, sending an official letter to N’orch Building Landlord to ask for lowering office rental. • No feedback received from the Landlord till now. • On July 27, 2011, GA Dept. sent another official letter to ask the Landlord to reduce the rental from 30.80 USD/m2 to 20.35 USD/m2
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Office Building Information • 4. Can Tho Agency office (Hung Loi) • Finish liquidation of construction contract of Can Tho new Agency Office. • Finish all issues related to Fire fighting and prevention requested by Can Tho Police Dept. • Documents for management • Training course of Fire fighting and prevention • Maintain the automatic fire alarm system • Equip more fire extinguishers and emergency lights.
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Regulation information : • Regulation on Incoming / Outgoing Document Management • Status : revised, approved and posted on system. • Main revised content : apply the penalty for those who violates the regulation in order to let employees to have more awareness of handling incoming/outgoing documents.
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Regulation information : • Regulation on Security and Property Management • Status : revised and approved by BOD. • (Also sent to Marketing Div. for signature) • Main revised content : make clear the responsibility of each Agency Unit regarding property management and key keeping.
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Regulation information : • Regulation on Furniture and Office Equipment Management • Status : on process of approval. • Main content : • Define fixed assets, furniture and office equipments basing on their value, use and using duration, needed to be managed by Company. • Stipulate management of asset registration, handing-over, relocation, scrapping, selling, repairing, idling assets handling, inventory checking…
ENGAGED PROJECT IN THIS MONTH (GENERAL AFFAIRS) • Assets Inventory (1st half of 2011) • Finish asset inventory checking at all office buildings • Keep updating new assets list (if any)
July 2011 Mon Tues Wed Thurs Fri Sat Sun 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5
Contents Terms and Conditions Plan for next month Legal Counsel Legal News
Terms & Conditions I 03-04 R04 R06 I 01-02 WHOLE LIFE UNIVERSAL LIFE TERM UNIVERSAL LIFE MEDICAL RIDER WAIVER PREMIUM RIDER
Legal Counsel Company’s regulations Internal Audit Regulation (Audit Dept.) Anti Money Laundering Regulation (F/A Dept.) New form for using Company’s Stamp
Legal Counsel Members’ Council Meeting (for changing Actuary) Change Head of Branch in Hai Phong (Before: Wilson Chen– Now: Richard Chen) Charter (2nd time of adjustment)
Legal Counsel • LAWSUIT • Case 1: Mr. Lan’s case regarding to insurance benefit payment – at the period of mediation • Case 2: Mr. Tuyen ’s case regarding to labor issue - submitted documents to the Court in Cantho • LEGAL • SUGGESTIONS • Giving suggestions on new draft of labor law • Giving legal advice on Claim cases • Giving legal advice on General Agency model