DBS Update Service Employer presentation. www.gov.uk/dbs June 2014 Version 3.3. Introduction. This presentation will help you understand and get the most out of the Update Service. What information is included? background to the Update Service other changes coming in at the
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June 2014 Version 3.3
This presentation will help you understand and get the most out of the Update Service.
What information is included?
What customers wanted
The government’s commitment
To make criminal record checks more proportionate and give the public greater control over their information.
Keeping our key principles
The DBS presents the Update Service
Applicants can subscribe to the Update Service with a new application or Certificate. The Update Service will then keep their Certificate up-to-date.
Reusing a Certificate
Once subscribed the individual can then take their Certificate with them from role to role where the same level and type of check are required.
How much will it cost?
There will be a £13 annual subscription fee. It is free for volunteers.
What is a Status Check?
With the individual’s permission, you can go online for a free and instant check to find out whether the individual’s Certificate is still up-to-date.
How to make a Status Check
You will enter your name and your organisation together with the applicant’s name, date of birth and DBS Certificate number.
You do not have to register or subscribe to carry out a Status Check.
The DBS will issue Certificates to the applicant only, putting them in control of their own data.
If you applied for a new Certificate as a result of a Status Check which showed a change in status, and the individual has not shown their new Certificate to you within 28 days of its issue, you can then request a copy of it from the DBS.
X61: ‘Position Applied For’ field on the application form
At the same time as the Update Service was introduced the DBS began using a new relevancy test when releasing non-conviction information about the individual. It is now based on the type of workforce and no the longer actual job role. This change means that DBS Certificates can be taken from role to role within the same workforce – working with children or adults, both or other.
To accommodate this change you must use both lines - which total 60 characters - in the Position Applied For field (X61) on the application form.
You can work out the maths for how each sector will benefit.
Depending upon how many DBS checks you do, this could save you time and money over the years.
may help to reduce your risks
Saving you money
As a hospital administrator I request approximately 1,000 rechecks for staff on an annual basis. This meant submitting fresh applications at significant cost to the business.
I will be able to carry out free and instant online checks saving about £44,000 in application fees!
Saving you time
Our admin team submits a lot of applications for new employees for our care homes. The recruitment process takes a while and we have to wait for the Certificate to be returned before we appoint them.
If they had subscribed the Update Service, we could have carried out an instant online check, meaning we could get them in post much quicker!
So encourage people to subscribe to the Update Service!
Next time you recruit or recheck someone, you can start to benefit if you ask them to subscribe to the Update Service.
Where possible give them their application form reference so they can subscribe sooner.
A primary school teacher has an Enhanced check with a Children’s Barred List check for the Children’s Workforce. Which other jobs can she use it for?
Youth group leader
Child sports coach
Faith group leader
An adult care worker has an Enhanced check with an Adults Barred List check for the Adults’ Workforce. Which other jobs can he use it for?
Adult social worker
Adult respite nurse
Driver for adult care services
Adult personal carer
A hospital doctor has an Enhanced check with Adults and Children's Barred List checks for the Children’s and Adults’ Workforce. Which other jobs can she use it for?
Locum general practitioner
If an applicant didn’t subscribe at the same time as applying for their DBS check, or they applied on a Welsh application form they can still subscribe within19 calendar days of the date of issue of the resulting DBS Certificate.
Some limitations apply
With the applicant’s permission, you can use their current DBS Certificate and carry out a free, online check to see if any new information has come to light since its issue.
What causes the status of a Certificate to change?
For all DBS certificates
For Enhanced DBS Certificates
For Enhanced Certificates with a Barred List check(s)
If the status of a Certificate changes it is no longer up-to-date.
Frequency of updates
When a DBS Certificate is in the Update Service the DBS will keep it up-to-date by *regularly searching to see if any new information has come to light since its issue.
Check your policies and make sure you include the update service and related changes where appropriate.
Change your websites, guidance and policies to include information on the Update Service and links to www.gov.uk/dbs-update-service.
Downloadthe additional guides and save www.gov.uk/dbs to your favourites.
Tell your staff, stakeholders and customers about the Update Service.