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Presentation to the Public Interest Declassification Board

. Office of Classification Mission. Develops, policies, procedures, and guidance to identify: (1)information that must be classified or controlled under statute (RD,FRD and UCNI) or executive order (NSI) to protect the national security(2)classified or controlled information that may be declass

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Presentation to the Public Interest Declassification Board

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    1. Presentation to the Public Interest Declassification Board Andrew Weston-Dawkes James Wendt Office of Classification Office of Health, Safety and Security U.S. Department of Energy October 13, 2006

    5. Office of Classification HS-90

    7. Examples of Classification Training to DOE personnel Classification Managers -- Classification Officers/Representatives Course (Three days) Classification/Declassification Authorities Original Classifier – Desk-side briefing Derivative Classifiers (DC) Policy Course (One day) Performance-based Test (Covers guides that DC will use) Recertification Testing (Every three years) Derivative Declassifiers (DD) DD Policy Course (Two days) Recertification testing (Every three years)

    8. EO and Kyl-Lott Training DOE Specific Training (Reviewers trained to meet E.O. 12958 and Kyl-Lott requirements) Intermediate Document Reviewers Course (Sixteen weeks) National Security Information Reviewers Course (Eight weeks) DOE Training for Other Agency Reviewers Historical Record Restricted Data Reviewers Course (HRRDRC) (Four days) RD Recognition and Records Processing Seminar (One day) HRRDRC Refresher Training (Half day)

    9. Kyl-Lott Related Training Total Total Course Courses Students HRRDR 110 1,308 HRRDR 39 439 Refresher Half-Day NA* 1,113 Seminar * Most competed by reviewing video and completing an exercise

    10. Quality Assurance Review Program Provides oversight to agencies conducting historical records reviews pursuant to E.O.12958 On-site visits Review of plans and data submitted to DOE Ensures compliance with DOE-NARA Special Historical Records Review Plan that implements Public Laws 105-261 and 106-65 Focuses on process and adherence to training requirements – not document reviews Generates report identifying results and recommended corrective actions Annual report to Congress on year’s activities required

    11. Quality Assurance Review Program 1999-2005 19 Agencies visited 25 QARs conducted 5 Reports submitted to Congress to date 2006 6 Agencies submitted questionnaires and were evaluated Follow up visits being considered

    12. Document Review Efforts Mr. Jim Wendt Director, Office of Document Reviews Office of Classification

    13. Review 25-year-old DOE permanent classified records subject to EO 12958, Section 3.3 Confirm whether NSI documents should be declassified Identify unmarked documents containing current NSI Identify RD/FRD/UCNI - excluded from EO requirement Executive Order Program

    14. Executive Order Program Initiated in 1995, expect review complete – October 31, 2006 – 12.7M pages All records originated prior to December 31, 1981 Review referred records by December 31, 2009 Thereafter, as records become 25 years old, review by December 31st of that year 135K pages (estimate) for FY-07

    15. Executive Order Program THE PROCESS LOOKS SIMPLEM, BUT IT ISN’T. THE FIRST THING WE DO IS TO LOCATE THE RECORD. WE THEN DETERMINE OUR AUTHORITY OF THAT RECORD AND WHETHER IT CAN BE DECLASSIFIED. WE CAN ONLY MAKE DECISIONS ON AIR FORCE INFORMATION. THE REFERRAL PROCESS I THE DIFFICULT PART—RECOGNIZING AND TRAINING OTHERS TO RECOGNIZE OTHER AGENCY INFORMATION. ONLY THEN, WILL BE HAVE A STRONG AND VIABLE PROGRAM TO REFER TO THE APPROPRIATE AGENCY. JOINT REFERRAL CENTER.THE PROCESS LOOKS SIMPLEM, BUT IT ISN’T. THE FIRST THING WE DO IS TO LOCATE THE RECORD. WE THEN DETERMINE OUR AUTHORITY OF THAT RECORD AND WHETHER IT CAN BE DECLASSIFIED. WE CAN ONLY MAKE DECISIONS ON AIR FORCE INFORMATION. THE REFERRAL PROCESS I THE DIFFICULT PART—RECOGNIZING AND TRAINING OTHERS TO RECOGNIZE OTHER AGENCY INFORMATION. ONLY THEN, WILL BE HAVE A STRONG AND VIABLE PROGRAM TO REFER TO THE APPROPRIATE AGENCY. JOINT REFERRAL CENTER.

    16. Executive Order Program

    17. Historical Records Audit Program

    18. Complete audit of records previously made available to the public that may contain RD/FRD PL 105-261: Requires plan to prevent inadvertent release of RD/FRD PL 106-65: Extends reviews to cover all releases under EO 12958 Surveyed 213M pages Removed for Audit 37M pages Complete Audit October, 2006 Historical Records Audit Program

    19. Historical Records Audit Program

    20. Prepare Quarterly Progress Reports for Congress PL 106-398: Provides for quarterly reports to Congress Completed 22 Reports to-date and unclassified versions are available to Public at: http://www.osti.gov/opennet/eo12958.jsp Final report (25th) scheduled for May, 2007 Historical Records Audit Program

    21. Historical Records Audit Program THE PROCESS LOOKS SIMPLEM, BUT IT ISN’T. THE FIRST THING WE DO IS TO LOCATE THE RECORD. WE THEN DETERMINE OUR AUTHORITY OF THAT RECORD AND WHETHER IT CAN BE DECLASSIFIED. WE CAN ONLY MAKE DECISIONS ON AIR FORCE INFORMATION. THE REFERRAL PROCESS I THE DIFFICULT PART—RECOGNIZING AND TRAINING OTHERS TO RECOGNIZE OTHER AGENCY INFORMATION. ONLY THEN, WILL BE HAVE A STRONG AND VIABLE PROGRAM TO REFER TO THE APPROPRIATE AGENCY. JOINT REFERRAL CENTER.THE PROCESS LOOKS SIMPLEM, BUT IT ISN’T. THE FIRST THING WE DO IS TO LOCATE THE RECORD. WE THEN DETERMINE OUR AUTHORITY OF THAT RECORD AND WHETHER IT CAN BE DECLASSIFIED. WE CAN ONLY MAKE DECISIONS ON AIR FORCE INFORMATION. THE REFERRAL PROCESS I THE DIFFICULT PART—RECOGNIZING AND TRAINING OTHERS TO RECOGNIZE OTHER AGENCY INFORMATION. ONLY THEN, WILL BE HAVE A STRONG AND VIABLE PROGRAM TO REFER TO THE APPROPRIATE AGENCY. JOINT REFERRAL CENTER.

    22. Freedom of Information Act (FOIA) Required by 5 USC 552 as amended by Public Law No. 104-231 Backlog at 206 requests For FY 2007, Resources transferred to eliminate backlog > 1 year old Statutory Reviews Program

    23. Mandatory Reviews Required by section 3.5 of EO 12958 Backlog at 188 requests For FY 2007, Resources transferred to eliminate backlog > 1 year old Patent Secrecy Reviews Required by Title 35, U.S. Code, Section 181 Litigation Reviews Required by specific court orders Statutory Reviews Program

    24. Statutory Reviews Program Other reviews conducted on Congressional materials, Security (compromise) investigations, health/safety records, in-house authors, etc. Primary customers DOE, NNSA, Other Govt. Agencies, Am. Public, Presidential Libraries, and Foreign Governments Approximately 70% of reviews “time sensitive”

    25. FY07 Plans Support National Declassification Initiative Complete Referrals as required Complete QCR’s as required Review DOE records that become 25 yrs old in FY07 Complete Quarterly Reports to Congress Make significant progress in reducing FOIA and Mandatory backlogs that are: not out for Coordinate review more than 1 year old.

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