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ABE Administrator 101 Inaugural ABE Manager Webinar. Brad Hasskamp, Minnesota Department of Education Karla Vien , Literacy Action Network. Agenda. Adult Basic Education is not basic; it is a complex, comprehensive system. Today’s orientation topics include: ABE delivery system Funding

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abe administrator 101 inaugural abe manager webinar

ABE Administrator 101Inaugural ABE Manager Webinar

Brad Hasskamp, Minnesota Department of Education

Karla Vien, Literacy Action Network


Adult Basic Education is not basic; it is a complex, comprehensive system. Today’s orientation topics include:

  • ABE delivery system
  • Funding
  • Policy & accountability
minnesota abe
Minnesota ABE

The mission of Adult Basic Education in Minnesota is to provide adults with educational opportunities to acquire and improve their literacy skills necessary to become self-sufficient and to participate effectively as productive workers, family members, and citizens.

abe consortium grants
ABE Consortium Grants

Due: June 1 each year

Every Year: ABE Performance Report

  • Table A and NRS Tables 1-13

Every Five Years: ABE Program Narrative

Explained at Spring Grant Application Meetings

fy 2014 abe state aid
FY 2014 ABE State Aid

State ABE appropriation segmented into 4 components:

  • Base population aid = $1.73 per resident, $3,844 minimum
  • Contact hour rate = $5.31per prior year contact hour
  • K-12 Limited English Proficient (LEP) rate = $45.98 per K-12 LEP Unit
  • Over age 20 no diploma rate = $5.72 per district resident without a high school diploma

To view your consortium’s state aid spreadsheet, go to the MDE website

increase in state abe aid
Increase in State ABE Aid

2.5% annual increase in State ABE Aid

  • Subject to a corresponding statewide ten year average growth in contact hours
  • ABE base aid will increase every year by 2.5% if ABE contact hours grow by 2.5% or more annually on average over the prior ten year period
federal abe aid
Federal ABE Aid

Federal Distribution Formula:

  • States receive their federal allocation based on census counts of adults without high school diplomas.

Minnesota’s Federal Money to Consortia:

  • Local consortia receive federal funding based on the number of prior year contact hours for ABE enrollees who are below the Adult Secondary levels.

FY 2014 federal contact hour rate = $0.56

what does all this mean
What does all this mean?
  • You coordinate an ABE site. Last year, you normally had 11 students come per day for a 2-hour ESL class, 9 students come for 3 hours per day for GED instruction, and 6 students typically come for about 90 minutes per day for drop in tutoring.

Looking at this year’s contact hour rates:

    • How many contact hours did your site generate on an average day?
    • How much state funding (contact hours portion) did your site generate last program year per class day? (Remember that the FY2014 contact hour rate is $5.31.)
    • How much federal fundingdid your class generate last program year per class day?
    • How much state and federal contact hour fundingwould your site lose if all students typically came 30 minutes late to class?
contact hour growth cap
Contact Hour Growth Cap
  • The amount a consortium receives in contact hour revenue may not increase over the previous year by more than the greater of 11% or $10,000.
gross revenue per contact hour
Gross Revenue Per Contact Hour
  • A consortium may not receive more than $22 per prior year contact hour in total state aid revenue
other sources of abe funding
Other Sources of ABE Funding

Other state & federal grants

  • EL/Civics
  • FastTRAC

Foundation grants

  • United Way

Contracts for service

Private donations

abe student eligibility
ABE Student Eligibility

Adult Basic Education means services or instruction below the postsecondary level for individuals:

  • At least 16 years old; AND
  • Not enrolled or required to be enrolled in high school; AND
  • Meet at least one or more of the following:
    • Unable to speak, read, or write in English;
    • Do not have a high school diploma; OR
    • Need basic literacy skills development.

Now That’s Accountability!

  • A potential learner comes in asking for GED classes. He is 15 years old. Is he ABE eligible?

Student: JB

student selena

Now That’s Accountability!

Student: Selena
  • A potential learner is 17 years old. Is she ABE eligible?

Now That’s Accountability!

  • A potential learner is a high school graduate. Is he ABE eligible?

Student: Taylor

abe administrator question 2
ABE Administrator Question 2

WHATdo we need to know about ABE students?

what information do we need from abe students
What information do we need from ABE students?
  • Student First Name
  • Student Last Name
  • Student Sex
  • Student Ethnicity
  • Student Date of Birth
  • Student Intake Date
  • Student Pre-test Info
  • Student Entry Level
  • Student’s Last Grade Completed
  • Location of Last Grade Completed
  • Student Labor Force Status
  • Student Contact Hours
  • Student Class Participation
  • Student Post-test Info
  • Current Student Level
  • Student Exit Date
labor force status who is counted as unemployed
Labor Force StatusWho is counted as unemployed?

Persons are classified as unemployed if they:

  • Do not have a job,
  • Have actively looked for work in the prior 4 weeks, AND
  • Are currently available for work.

From the Bureau of Labor Statistics

labor force status who is counted as unemployed1
Labor Force StatusWho is counted as unemployed?

Actively looking for work:

  • Contacting:
    • An employer directly or having a job interview
    • A public or private employment agency
    • Friends or relatives
    • A school or university employment center
  • Sending out resumes or filling out applications
  • Placing or answering advertisements
  • Checking union or professional registers
  • Some other means of active job search

From the Bureau of Labor Statistics

labor force status who is counted as unemployed2
Labor Force StatusWho is counted as unemployed?

Passive methods do not qualify:

  • Attending a job training program or course,
  • Reading about job openings in newspapers or on the Internet.
employed unemployed or not in the labor force1
Employed, Unemployed or Not in the Labor Force?
  • Faduma has completed applications with three hospitals for jobs. However, she won’t finish the FastTRAC CNA course until June and doesn’t want to start work before then.
  • Probable Answer : Not in the Labor Force

Student: Faduma

employed unemployed or not in the labor force2
Employed, Unemployed or Not in the Labor Force?
  • David has not had roofing jobs yet for this summer. He typically works only during the summer and not in the winter. He has been asking his buddy who has a construction crew about jobs.
  • Probable Answer :Unemployed

Student: David

employed unemployed or not in the labor force3
Employed, Unemployed or Not in the Labor Force?
  • Omar is 22 years old, and is about to be released from the county jail. He has been completing applications and resumes, hoping to find work.
  • Probable Answer : Not in the Labor Force

Student: Omar

employed unemployed or not in the labor force4
Employed, Unemployed or Not in the Labor Force?
  • Mai is registering for classes. She has difficulty with conversation in English. When you ask her if she has a job, she says she helps her brother at his restaurant on Friday, Saturday & Sunday. That is all the information you get; you don’t know if she gets paid.
  • Probable Answer:Employed

Student: Mai


Now That’s Accountability!


The NRS defines how many official adult student levels?


Now That’s Accountability!


Name the adult student levels defined by the NRS.

question student levels1

Now That’s Accountability!

Question: Student Levels
  • Beginning ESL Literacy
  • Low Beginning ESL
  • High Beginning ESL
  • Low Intermediate ESL
  • High Intermediate ESL
  • Advanced ESL
  • Beginning ABE Literacy
  • Beginning Basic Education
  • Low Intermediate ABE
  • High Intermediate ABE
  • Low Adult Secondary
  • High Adult Secondary
  • These are also called EFLs,
  • or Educational Functioning Levels
abe administrator question 3
ABE Administrator Question 3

WHATdo we teach ABE students?

abe eligible content
ABE Eligible Content
  • Core Content Areas:
    • Reading
    • Writing
    • Mathematics
    • Speaking
    • Listening
    • ESL/ELL
    • GED/High School Diploma

What’s the Policy?


Now That’s Accountability!

  • You have a new potential learner come to your ABE class at the correctional facility. She just wants to study budgeting skills. Should she be an ABE student?

Student: LL

conditional content
Conditional Content
  • Conditional content is supplemental to core content instruction
  • Conditional content areas:
    • Citizenship/civics
    • Basic technology skills
    • Employability skills
    • Study skills
    • Health or financial literacy

What’s the Policy?


Now That’s Accountability!

  • You have a potential learner who only wants to learn computer skills so she can get a job. Should you enroll her in ABE?

Student: Snooki

computer literacy
Computer Literacy

Essential, but conditional content:

  • Must be an eligible ABE student; AND
  • The student must be participating (enrolled) in core literacy instruction

What’s the Policy?


Now That’s Accountability!

  • What do you need from this learner if she wants to only take a computer skills course?

Student: Snooki

conditional work referral
Conditional Work Referral

The following conditional content can be allowed without student participation in core content areas (and under specific referral conditions):

  • Basic Technology Skills (e.g.- Basic Computer Literacy)
  • Job Seeking Skills (e.g.- Résumé Writing, Interviewing, and Job Searching)
  • Soft Skills Necessary for Work (e.g.- SCANS skills)
conditional work referral1
Conditional Work Referral

Eligibility and Referral Requirements –the adult must be:

  • At least 16 years old; and
  • Referred in writing by a state or local governmental agency (Workforce Center, workforce investment board, or MFIP providing agency) specifically for one or more content areas.
  • Note: Referral by a college or other post-secondary educational/training institution does not count.

What’s the Policy?

conditional work referral2
Conditional Work Referral

Exemption from NRS:

  • Conditional Work Referral Adults are not required to pre- and post-test. (However, programs encouraged to pre-test these adults to assess their literacy skills.)
  • The adult will not be counted in any of the NRS tables but will be counted on Table A for revenue generating (contact hour) purposes.

What’s the Policy?

abe administrator question 4
ABE Administrator Question 4

HOWdo we record our ABE efforts?

recording student attendance
Recording Student Attendance
  • All ABE consortia must be able to verify the accuracy of daily student contact hours reported to the MN Department of Education
  • Program staff are responsible for recording accurate student attendance

Now That’s Accountability!

  • Can you count ABE contact hours for:
    • Registering a new student?
    • Testing a new student?
    • A student’s homework?
    • Counseling a student?
contact hour policy
Contact Hour Policy

BROAD DEFINITION: ABE Contact Hours are:

  • In-person interaction time
  • ABE student with ABE-funded staff
  • Working on educational skills and goals

What’s the Policy?

distance learning
Distance Learning

Proxy hours:

  • Time allocated for successful lesson completion for student work outside of class with approved distance learning curricula

What’s the Policy?

distance learning1
Distance Learning

Contact Hours VS. Proxy Hours

Do NOT double count hours!

Do not count contact hours for time when the student is working in the classroom on a distance learning curriculum if you are also counting proxy hours for that completed work!


Now That’s Accountability!


What are the two names of the state ABE database?

question abe databases

Now That’s Accountability!

Question: ABE Databases
  • Minnesota’s ABE Databases are:
abe administrator question 5
ABE Administrator Question 5

HOWdo we measure success with ABE students?


Now That’s Accountability!

  • How do you determine “educational gain” in ABE?
  • =
  • Completing
  • a NRS Level on
  • an approved
  • standardized
  • assessment
  • Educational
  • Gain
  • in ABE

Now That’s Accountability!


Table A displays enrollees while Tables 1-12 display participants.

What is the difference between an enrollee and a participant?

question enrollee participant

Now That’s Accountability!

Question: Enrollee/Participant
  • Enrollees are any adult student with contact hours in the program year.
  • Participants are enrollees with at least 12 contact hours in the program year.

Now That’s Accountability!


The ABE databases produce tables A & 1-13 that programs submit annually. Programs should check them regularly.

  • What are the most important tables for programs to check?
question most important

Now That’s Accountability!

Question: Most Important
  • The most important tables to check are:
  • Table A: Shows enrollees & contact hours
  • Table 4: Shows participant level completions
  • Table 4B: Shows post-tested participants

Now That’s Accountability!


What is the start date of the program year in Minnesota ABE?

question program year

Now That’s Accountability!

Question: Program Year
  • Minnesota’s ABE Program Year starts
  • May 1
  • The program year dates May 1 – April 30.
accountability continued
Accountability – continued
  • Consortium NRS data is reviewed, at a minimum, annually
  • ABE Consortia are ranked along side each other according to the core indicators of performance and state aid revenue participant cost
  • Desk Review
  • Compliance Review
  • Corrective Actions
  • Program Improvement
federal accountability
Federal Accountability

MDE-ABE reports MN’s aggregated NRS data annually to the Office of Vocational and Adult Education (OVAE) – US Department of Education (USDOE)

    • State NRS results are ranked along side each other
    • Workforce Investment Act (WIA) Incentive Grant
  • Negotiate NRS targets annually
    • Trend = continuous improvement
consequences of low performance

Now That’s Accountability!

Consequences of Low Performance
  • Report Card
  • Program Improvement Process
  • For more info, check the ABE Program Improvement Policy
a year in abe fall
A Year in ABE: Fall
  • STAR Kick Off
  • MN Numeracy Initiative Kick-Off
  • Leadership Excellence Academy Launches
  • Fall Managers’ Meeting
  • Fall Regional Events
  • MN Project IDEAL Distance Learning Trainings Launch
  • ABE Narrative Writers Workshop
  • Program Improvement Workshop
  • MCEA Conference
  • MLC Volunteer Management Conference
  • MinneTESOL Conference
  • ABE Support Services Conference
a year in abe winter spring
A Year in ABE: Winter/Spring
  • Winter/Spring Regional Events
  • ABE Program Improvement Plans Due (Feb. 1)
  • TESOL Conference (March/April)
  • COABE Conference (March/April)
  • ABE Application RFP released (Due June 1)
  • EL/Civics Grant RFP released
  • Grant Application Meetings (April)
  • Current Program Year ends (April 30)
  • New Program Year starts (May 1)
  • ATLAS Adult ESL Institute
  • ABE Five-Year Narratives Due (June 1)
a year in abe summer
A Year in ABE: SUmmer
  • New Fiscal Year starts (July 1)
  • New EL/Civics grant cycle starts
  • New Supplemental Service grants start
  • ABE Summer Institute
  • New FastTRAC Grant Application RFP Released/Applications Due
  • ABE Regional Transitions Aid Plans (Summer and Fall)
for more information
For More Information…
  • Minnesota ABE Web Site (www.mnabe.org)
  • Literacy Action Network (www.literacyactionnetwork.org)
  • National Reporting System (NRS) (www.nrsweb.org)
www mnabe org
  • The Minnesota ABE web site is the best place to check for policy and accountability information.
  • Two section highlights:
  • ABE Law, Policy and Guidance
  • Accountability and NRS


  • Other local ABE administrators
  • Brad Hasskamp, State ABE Policy & Operations Specialist, at 651-582-8594 or brad.hasskamp@state.mn.us
  • Todd Wagner, Interim State ABE Director, at 651-582-8466 or todd.wagner@state.mn.us