Guidelines on Preparation and Checking of DepEd Forms. Secondary. SCHOOL REGISTER (FORM 1).
An attendance register is a book in which the presence or absence of students in a school is recorded on a daily basis. It is a statutory record that must be kept by every school. This record is kept on individual class basis. The class teacher is the custodian of this record. It is helpful in identifying sick students, truants, absentees and students who attend school regularly.
Form 1 should reflect the actual absences (non-attendance) of students. It contains permanent data, hence should be accomplished in ballpen (not pencil).
The implementing guidelines on the performance-based grading system as defined in DepEd Order No.33, s. 2004 shall continue to be enforced for 2nd year – 4th year (DepEd Order no. 76, s. 2010)
Student’s cumulative record folder is a storehouse of information on student’s academic performance.
It reflects continuous assessment on student’s educational or academic progress.
TLE (Technology and Livelihood Education)
MAPEH (Music, Arts, Physical Education and Health)
The components of Makabayan with their corresponding ratings should appear in Forms 137 and 138. Final ratings in 18-A are expressed up to two decimal places.
To get the General Weighted Average, just add grades in 5 learning areas (Filipino, English, Science, Mathematics and Makabayan) then divide the sum by five (5).
General Weighted Average (GWA) in Forms 137 and 138 are expressed up to 2 decimal places.
It keeps data on student’s academic performance in periodic basis.
It assists teachers and parents in monitoring student’s academic progress. It is a compliment to the student’s cumulative record
The lowest failing grade that may appear in the report card is set at 65 percent (Item 1, DepEd Order No.33, s. 2004).
As indicated, Certificate of Transfer should only be signed in case of transfer.
Check on the Curriculum entry in Form 18-E
Promotion at the secondary level (2nd Year – 4th year shall be by subject. A student shall be retained in the year level if he/she incurs failures of three units or more during the regular school year and is unable to make up for the failed subjects during the summer sessions. Retained students need to repeat only those subjects that they failed (Deped Order No. 33, s.2004.
All dates in 18-A shall take the date of the close of the school year. For this SY 2012-2013, all dates in 18-A is March 22, 2013.
Only 1 final copy of Form 18-A should be submitted to the Division Office.
As required in the 18-A, subject teachers should affix their signatures in spaces at the bottom of the columns headed by the subject through.
All entries particularly the student’s name should be checked and verified correct by the School Checking Committee prior to signing of School Heads and Schools Division Superintendent.
DepEdOrder No. 31, S. 2012 (Policy Guidelines on the Implementation of Grades 1 to 10 of the K to 12 Basic Education Curriculum
For Grade 7, the final grade for each learning area shall be reported as the average of the four quarterly ratings in terms of the level of proficiency.
Technology and Livelihood Education (TLE)
Level of Proficiency Equivalent Numerical Value
The general average shall be expressed in terms of levels of proficiency with the numerical equivalent in parenthesis.
Honor students shall be drawn from among those who performed at the Advanced Level. (Enclosure No. 1 to DepEd Order No. 31, s. 2012).
Guidelines on the Selection of Honor Pupils/Students of the K to 12 Basic Education Curriculum
Achievements of pupils/students in specific academic disciplines and in special curricular areas shall be given recognition.
Rank the students using the 7-3 point scheme (7 points for academic performance and 3 points for co-curricular activities
Stepchildren Brothers & Sisters
The SH shall be the chairman of the School Selection Committee composed of at least three (3) members from the teaching staff.
Provide a table showing the equivalent numerical ratings of the proficiency levels found in the sample report card
To compute for the general average, add the numerical final ratings in all subjects, and then divide by seven (7) for Grade 1 and divide by eight (8) for Grade 7.
Academic Excellence (7) points
1. Compute the final grade (FR) of each
2. Get the gen. average up to three decimal
3. Rank the candidates according to their
4. Multiply the rank by 7
1. Get the corresponding points of their
co-curricular achievement in the five
A. Contests and Competitions
B. Student Leadership
C. Campus Journalism
D. Officership and Membership
E. Participation and Attendance
by adding all points.
2. Rank the candidate from the highest to the lowest.
3. Multiply the rank by 3.
1. Add the weighted ranks.
2. Rank the sums from the lowest to the
361/4 = 90.25 0r 90
Numerical FR (90) shall not be entered in the Report Card but its descriptive equivalent, which is A.
Mother Tongue 91
623/7 = 89
The Gen. Average which is 89 shall be entered in the RC beside its descriptive equivalent which is proficient , as in P (89)
If the pupils get the Beginning (B) Level of Proficiency as the general average, they shall be advised to take make up or summer classes in the learning areas where they need help to be able to cope up with the competencies in the next grade level.
DepEd Order No. 74, s. 2012
DepEd Order No. 33, s. 2004 (Implementing Guidelines on the Performance-Based Grading System for SY 2004-2005)
DepEd Order No. 39, s. 2004 (Corrigendum to DepEd Order No. 33, s. 2004)