Human Resources Online On Boarding Process
Current Onboarding Process • After job is offered to the best candidate and job requisition is closed, the HR Representative is notified through a PAR or EDB TRF. • On Boarding letter is sent either by HR Representative or On Boarding Coordinator containing instructions and links to new hire documents. • New hire or Rehire is asked to complete HIPAA quiz online beforehand and to print the Confidentiality Statement along with all other new hire documents. He/she is asked to bring all completed documents to scheduled new hire processing session where it will be reviewed.
Current Onboarding Process • Supporting documents for payroll and accreditation purposes are collected and copied. • Basic payroll and benefit and retirement savings programs are discussed and questions answered.
New Online On Boarding Process • We are currently testing an online on boarding system from Greentree. • Incoming new hires and rehires will receive an e-mail directly from Greentree On Boarding instructing them to create their own password. • Thereafter, they will receive a welcome e-mail with the forms they can complete prior to attending our new hire processing session. • Employee will only need to print 3 forms: the Confidentiality Statement, I-9 and Oath and Patent Acknowledgement.
Benefits • A checklist is available online for the HR Representative to view prospective employee’s progress in completing their forms. • Forms completed can be reviewed online by HR Representative, allowing errors to be corrected before attending new hire processing session. • Less time spent on reviewing forms during face to face on boarding meeting. • Forms are stored electronically and can be accessed when needed.
Rollout Schedule • January 15, 2012 – February 29, 2012 - system will be piloted on Nursing new grads • March 1, 2012 – system will be rolled out to RRMC, SMH, NPH and FPG