1 / 43

Congress of Student Organizations 2011 Spring Large Group Meeting

Congress of Student Organizations 2011 Spring Large Group Meeting. Meet CSO. Executive Commissioner of the Congress of Student Organizations Jon Okstad CSO Commission Members Student Activities Office Staff Amy Graff Sheila Watson. What is CSO?. Congress of Student Organizations

zalika
Download Presentation

Congress of Student Organizations 2011 Spring Large Group Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Congress of Student Organizations2011 Spring Large Group Meeting www.ndsu.edu/sg

  2. Meet CSO • Executive Commissioner of the Congress of Student Organizations • Jon Okstad • CSO Commission Members • Student Activities Office Staff • Amy Graff • Sheila Watson www.ndsu.edu/sg

  3. What is CSO? • Congress of Student Organizations • Leadership umbrella as well as serves for student organizations. • CSO Commissioner • Student organization resource and advocate. • CSO Commission Members • SAO Staff www.ndsu.edu/sg

  4. CSO Requirements • Enrollment on OrgSync • Officer paperwork completed with enrollment • One Large Group per Semester (Fall & Spring) • Officer Roster Card • Available in SAO/SG, Due each time new officers are elected. – Bright GREEN form • Community Service Paperwork • Completed with the Volunteer Network BSC, Link available on OrgSync, Due on April 30, 2010 • Constitution (Renewed every 3 years) • Check organization mailbox weekly & empty www.ndsu.edu/sg

  5. Officer Eligibility Requirements • Undergraduates must be enrolled in 9 credits • Graduates must be enrolled in 6 credits • All must have a minimum 2.0 GPA & have no conduct issues with the university. • By not completing CSO Paperwork, this will also make you ineligible for a leadership role. www.ndsu.edu/sg

  6. Officer Eligibility Checks • Ranelle Ingalls • Associate Registrar • Registration & Records needs AT LEAST 5 days to process requests • Send one of the three recognized leaders or the NDSU Advisor to Ranelle to request the information, so NDSU knows the request will be honored and the information will be kept safe. • Students – work to keep ID numbers and information safe.  Only sign off on a form if you are assured that your information will be kept safe. • Appropriate distribution of private information. • What is considered FERPA protected and what is directory information? www.ndsu.edu/sg

  7. Officer Paperwork • All paperwork on OrgSync • By enrolling in OrgSync and listing yourself as an officer in your organization’s portal you complete the required paperwork. • Checked 1 time yearly, due Sept 30 • Advisor paperwork • Updated yearly in January www.ndsu.edu/sg

  8. Join Organizations Join Organizations • Login to www.ndsu.edu/sg • Select “Join an Org” • Join your organizations & be sure to join CSO! • Request to Join OR Enter Organization Password* • *CSO Exec has passwords • Go to www.ndsu.edu/sg • Select ‘Login’ at the top right • Click ‘Register’ at the bottom • Find NDSU • Complete Account Information • Complete Profile Information www.ndsu.edu/sg

  9. SG Finance Presentation Executive Commissioner of Finance Leah Nygaard Assistant Commissioner of Finance Cory Loveless www.ndsu.edu/sg

  10. Process • Fill out budget information • Dates, locations, number of people, etc. • Submit budget by email • NDSU.SGFinance@NDSU.EDU • Sign up for budget hearing • Attend budget hearing • Appeal (if necessary) to Senate www.ndsu.edu/sg

  11. Budget Templates • Budget templates are located on OrgSync and have been sent out to all organizations • OrgSync Your Org  Files  Finance www.ndsu.edu/sg

  12. General Budget • Budgets Due Friday February 5th! • Late budgets will be docked 10% everyday they are late up to 50% • Budgets should be sent by email to: NDSU.SGFinance@NDSU.EDU • If you are only requesting a standard budget you only need to send an email with the Title “Standard Budget” and the name of your organization www.ndsu.edu/sg

  13. Fundraising • All allocations except the standard operating expenses have a 15% fundraising fee reduction • Do not need to provide fundraising totals • Only need to provide bank name not account information www.ndsu.edu/sg

  14. Standard Operating Expenses • All Tier II organizations in good standing are eligible • Provides $175 to be used for operating expenses (i.e. programming events, advertising, website costs, displays, public speaker costs, postage, office supplies, etc. ) • Funds cannot be used for food, transportation, or lodging, etc. www.ndsu.edu/sg

  15. Non-Competitive Orgs • Will only be funded for one non-competitive conference • Will be able to send 6 people to the conference • Expenses covered include travel, lodging, and registration • More information is provided in the Finance Guidelines www.ndsu.edu/sg

  16. Competitive Orgs • Will only fund the minimum number of players to be competitive, if not defined one team plus one-half team • Funding for the five least expensive away and five home games • IF a group is requesting more than 5 away or 5 home games, written justification must be submitted from the league, commission, or governing body of the team www.ndsu.edu/sg

  17. Competitive Orgs Cont. • Competitive orgs waive their right to a non-competitive conference • Expenses covered include travel, lodging, registration, and one level of dues • More information is provided in the Finance Guidelines www.ndsu.edu/sg

  18. Signing up for a Budget Hearing www.ndsu.edu/sg

  19. Information Resources • Official Finance Commission Guidelines • OrgSync Your Org  Files  Finance  Official Guidelines of the Finance Commission www.ndsu.edu/sg

  20. Questions? ? www.ndsu.edu/sg

  21. Student Body Elections Chief Justice of the Student Court of Justice Lana Rask Executive Commissioner of Public Relations Ken Story www.ndsu.edu/sg

  22. Student Body Elections • Important Dates: • March 8: Applications for candidacy are due by 5pm • March 10: Informational Meetings for candidates • March 21: Campaigning Opens (12pm) and Campaign Team Rosters are due by 8a, • April 5:On-line voting opens at 8am • April 6: On-line voting closed at 5pm • April 6: Candidates' Financial Statements are due by 6pm www.ndsu.edu/sg

  23. Student Body Elections • Campaigning by any medium before March 21 will result in a loss of votes. • FaceBook pages or any other websites may be created but must be kept locked from public view until campaigning opens. • For the President/VP ticket, one of the candidates must attend the informational meeting on March 10th. • President/Vice President tickets can set up times to meet with organizations prior to the opening of campaigning as long as the meetings they attend of the organizations are during the official campaigning days. www.ndsu.edu/sg

  24. CSO Handbook • Collection of information • Created by the CSO Commission • Found at www.ndsu.edu/sg or in your OrgSync Portal under the files tab. www.ndsu.edu/sg

  25. Enterprise • New partnership with CSO • For local rentals call the branch closest to you 701-492-9595 located at 4453 West Main Ave. Fargo, ND. • Book on-line atwww.enterprise.comusing your customer number 63ND001.   Enter NDS for your 3-digit pin. • Or dial 1-800-593-0505. As a member of The Enterprise Business Rental Program you will receive discounted rates throughout North America. www.ndsu.edu/sg

  26. Dining Grant • Catering Grant – A Generous Donation • $12,000 per year • $150 per organization until funds are out • Apply Early! – Consider your needs vs. other’s needs. • Need at least 3 days to process with Union Dining Services. Must be used in the MU. www.ndsu.edu/sg

  27. Memorial Union Reservations • Temporary Organizations: • 1 Hour Meeting Reservation • 3 Flyers • Full Status Organizations: • 6 Hours of Meeting Reservation • 1 Major Event per Semester • 3 Flyers • Eligible for catering grant. http://mu.ndsu.edu/about_mu/reservations/ www.ndsu.edu/sg

  28. Wallman Wellness Center Reservations • Priority to CSO recognized Student Organizations • Sports/Athletic Organizations • Other Organizations • To make a reservation visit www.ndsu.edu/wellness/facility_reservation_policy/ www.ndsu.edu/sg

  29. ANNOUNCEment Listserv • Tier-II & Tier-III • CSO of 5: 5 Messages per semester • CSO of 4: 4 Messages per semester • CSO of 3: 3 Messages per semester • CSO of 2, 1 and inactive: 0 messages • To view full policies visit www.ndsu.edu/sg or view in your OrgSync Portal in the files. www.ndsu.edu/sg

  30. You-are-Here Kiosks

  31. MAT Bus Advertisements • Accepting (4) Student Organization's recurring semester event publicity • Design must be 11 in x 17 in and laminated if chosen •  Event(s) or meeting(s) must be open to the entire student body of NDSU • The publicity will be up for the entire semester, so your publicity must be relevant and timely for the entire duration. • Please submit your designs by February 8th at 5 PM,  the Student Organizations that are approved will be notified within the following week. • Along with your design, please submit a statement on why your how the NDSU student body will benefit as a result or your event and this additional publicity opportunity. • You may submit those to: ndsu.cso@ndsu.edu www.ndsu.edu/sg

  32. Printing Cards • Use your organization Budget! • Can be reloaded with funds from your organization. • May be used anywhere on campus. • Graphics, Information Desk, Go Print Stations • To request a card fill out a Printing Card Request form – Processed: Feb 1 & Mar 1 www.ndsu.edu/sg

  33. Organization Mailboxes • Be sure to be checking weekly! Neglecting mailboxes will result in all your mail being forwarded to your advisor www.ndsu.edu/sg

  34. Adam Fuller, Student Community OrganizerAlcohol & Other Drug Abuse Prevention

  35. What is LIVE REAL Mentor Training? • What is a “drink”? • How much do NDSU students actually drink? • What does tolerance really mean? • How long does it take to sober up? • What are the signs of alcohol poisoning? • What can you do as a student to help someone struggling with alcohol or drug use?

  36. What is a LIVE REAL Mentor? LIVE REAL Mentors... • are sources of information about alcohol and other drug use • challenge misconceptions about AOD use • serve as a source of referral for anyone struggling with AOD use • support peers who choose not to drink or make low-risk decisions about drinking

  37. LRM Incentive Program • Recommended attendance: one member of each student org/semester • Incentive: • One drawing entry for every 10% of the members of a student organization that attend • Prizes (drawing will take place April 29th): • (7) $100 gift cards to the NDSU Bookstore or NDSU Dining Services • Grand Prize: $300 gift card to NDSU Dining Services

  38. LRM Presentation Dates – Spring 2011 • Tues, Feb 1st – Noon-1pm, ArikaraRoom, MU • Wed, Feb 23rd – 4-5pm, Arikara Room, MU • Thur, Mar 31st – 4-5pm, Arikara Room, MU • Wed, Apr 27th – Noon-1pm,  FLC 122 • Additional sessions available upon request (two weeks notice required – final session option: Thurs, April 28th) LRM Train the Trainer Dates (current mentors ONLY): • Thurs, Feb 10th – 11am-1pm, Mandan Room, MU(RSVP to erika.beseler@ndsu.edu by Mon, Feb 7th) • Wed, Mar 30th – 11am-1pm, Peace Garden, MU(RSVP to erika.beseler@ndsu.edu by Fri, Mar 25th)

  39. Questions? • Adam FullerStudent Community Organizeradam.fuller@ndsu.edu231.8663 • Erika Beseler ThompsonAssistant Director, AOD Abuse Preventionerika.beseler@ndsu.edu231.5478 • www.ndsu.edu/alcoholinfo

  40. Become a Kick-Off Leader for Welcome Week 2011! • Gain leadership experience without a huge time commitment • Help new students & their guests • Make new friends • Network with other leaders Get more information and apply at www.ndsu.edu/studentsuccess by February 28 www.ndsu.edu/sg

  41. Opportunity to Move Up a Status • Update your OrgProfile on OrgSync with Constitution and Description • President’s Student Leadership Conference • April 19 at 6:30pm www.ndsu.edu/sg

  42. Meeting Follow-up • Update officer list with CSO: • Complete Roster Card and submit to CSO if there is any changes • Enroll on OrgSync – www.ndsu.edu/sg • Want to utilize printing card? • Fill out a Printing Card Request and turn into CSO. • Funding Needs? Apply for your SG Budget by Feb 4 Email ALL questions and information to ndsu.cso@ndsu.edu www.ndsu.edu/sg

More Related