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Student Organizations

Student Organizations. The How’s, Why’s, Where’s, and When’s of Running a Student Group. RESPONSIBILITIES. SAO/MSC Contact Faculty Advisor Student Advisor. SAO/MSC Contact (President). Serves as the main contact to the SAO & MSC Meets with faculty advisor

kathleen-aughmuty
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Student Organizations

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  1. Student Organizations The How’s, Why’s, Where’s, and When’s of Running a Student Group

  2. RESPONSIBILITIES SAO/MSC Contact Faculty Advisor Student Advisor

  3. SAO/MSC Contact (President) • Serves as the main contact to the SAO & MSC • Meets with faculty advisor • Calls regular meetings of group leaders • Updated roster of members • Overseeing Grant applications • Overseeing funding proposals • Attend Budget Committee Meeting in August • Represent group • Recruitment Day (spring) • Student Org Fair (August)

  4. A Word of Advice… • Leading a group is a LARGE responsibility! • Your first priority is school. • Lead only ONE group.

  5. Faculty Advisor • Serves as a liaison to the department or division • Meets with student coordinators twice per year • Monthly correspondence is strongly encouraged! • Attends events • Helps plan the “curriculum” for the group • Identify potential speakers or panelists • Identify relevant information for students • You may have more than one faculty advisor!

  6. MS3/MS4 Student Advisor • Identify “good” speakers • Rally the Residents • Give advice on the timing of events

  7. Event Planning

  8. Panels & Lectures • Secure your speaker • Reserve the date • Reserve a room • Invite your advisors • Secure funding • Advertise • Event Outline • Event Checklist

  9. “The Spirit of Collaboration”

  10. Topics to Consider • A Day in the Life… • Common Procedures/Problems/Patients • Research Opportunities • Career Panel or Series on Practice Settings • Subspecialties • How to shine on your clerkships & sub-I’s • Vetted through clerkship director & SAO • Get MS4’s after Match • What it takes to be a Resident • Vetted through Residency Program Director & SAO • Chief Residents

  11. Major Events • Draw up your timeline 3-6 months in advance • Inform the SAO, MSC of your event • Conference facilities are booked one year in advance • Deposit required • Do NOT leave event planning to the last minute.

  12. Specialty/Topic Weeks

  13. Specialty/Topic Weeks • Not just a lecture series • Funding is NOT guaranteed • Collaboration is expected • Examples: • Primary Care Week (FMIG, IMIG, PIG, Psych) • Sub-Specialty Weeks (SIG, IMIG, PIG) • Domestic Violence Week (AMWA, FMIG) • Brain Awareness Week (NSIG, SIGN, Psych) • Global Health Awareness Week (IHIG, PHR, AMSA) • Wear Red Day (CIG, AMWA)

  14. Funding & Food

  15. Funding for Events • Sources of Funding • SAO – funds one meal per year • MSC – at the discretion of the BC • Colleges • Departments • Regional/National Organizations • Outside Organizations

  16. Food • Ordered through the SAO • 10 working days notice • Purchased by PO • Subway, Socko’s, Pizza • Bought by Student • Reimbursed by check • Original receipts • ALL food orders must fall within a per person or per event budget

  17. Questions???

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