Tanglewood Condominium Corporation (0111080)

1. Tanglewood Condominium Corporation (0111080) Welcome to the 2009 Annual General Meeting October 15, 2009 September 10, 2008 AGM Presentation – Page 1

2. Agenda • Let’s Get Started • Call to order • Call the roll and certify proxies • Proof of notice of meeting or waiver of notice • Reading and disposal of September 10, 2008 AGM Meeting Minutes • Summary of Board Efforts • Reports of Officers & Committees • Operations • Traffic • Landscaping • Parking • Financial Report/Budget • Appointment of Auditors October 15, 2009 AGM Presentation – Page 2

3. Agenda • Current Issues • Questionnaires • Board of Directors • Board Roles and Responsibilities • Resignation of Board • Election of members of the Board • New business • Adjournment September 10, 2008 AGM Presentation – Page 3

4. Let’s Get Started Call to order Call the roll and certify proxies Proof of notice of meeting or waiver of notice Reading and disposal of September 10, 2008 AGM Meeting Minutes Motion from the floor Second from the floor All in favour? September 10, 2008 AGM Presentation – Page 4

5. Operations Report September 10, 2008 AGM Presentation – Page 5 September 10, 2008 AGM Presentation – Page 5

6. Operations Report Routine Operations Garbage Removal (Private Contract / City of Calgary) Recycling (Residential Recycling) Snow Removal (Green Side Up Landscaping) Street Cleaning (Dependable Maintenance) Sanitary and Storm Sewer Systems: inspected, power flushed and vacuumed all manholes, trapflows and lines (Fall 2008) Storm Retention Grates at entrance to Tusslewood Heights and Tusslewood View: inspected and cleaned (Fall 2008) Drainage Swales -It is the homeowner’s responsibility to maintain any drainage facilities on their property (e.g. keep swales free of debris, ensure proper grading to swale, clean drains, etc.) Fire Hydrants: tested and flushed. Repairs made (Fall 2009) September 10, 2008 AGM Presentation – Page 6 September 10, 2008 AGM Presentation – Page 6

7. Traffic Calming Report September 10, 2008 AGM Presentation – Page 7 September 10, 2008 AGM Presentation – Page 7

8. Traffic Calming Report History Temporary traffic calming measures implemented by the City in October 2007 • Current Status • The Board is pursuing a strategy to retain the two push-outs at the western entrance to Tanglewood on Tusslewood Dr. September 10, 2008 AGM Presentation – Page 8 September 10, 2008 AGM Presentation – Page 8

9. Parking September 10, 2008 AGM Presentation – Page 9 September 10, 2008 AGM Presentation – Page 9

10. Parking Review • Due to the non-standard width of our streets the Fire Marshall was asked to designate a fire lane to ensure emergency vehicles will be able to access all areas in the event of an emergency • The City of Calgary Parking Authority advised on ‘No Parking’ sign placement to ensure enforceability • Signs were installed spring 2009 • The City of Calgary will be enforcing the no parking zones with regular monitoring beginning in late October on completion of administrative correspondence with the City September 10, 2008 AGM Presentation – Page 10

11. Road Repairs September 10, 2008 AGM Presentation – Page 11 September 10, 2008 AGM Presentation – Page 11

12. Road Repair Review Completed Repairs Some post home construction sidewalk and gutter repairs completed in 2008 (Hopewell collected ~$14,000 from builders for the damage, actual repair cost in 2008 was ~$45,000) Centre-line of private roadways sealed with tar in 2008, warranty touch-ups done summer 2009 Outstanding Items Some post home construction sidewalk and gutter repairs not yet completed Two drainage basins should be lowered (one at entrance to Tusslewood View and one ½ way up Tusslewood Heights) Tar sealant on centre-line of private roadways requires re-application every two years September 10, 2008 AGM Presentation – Page 12

13. Landscaping Report September 10, 2008 AGM Presentation – Page 13 September 10, 2008 AGM Presentation – Page 13

14. Landscaping Report Grove Island Areas in yellow are owned by the City and they dictate what it will look like and how it will be maintained. Areas in pink are owned, controlled and maintained by the Condo Association. Ph1 Entrance Feature Ph2 Entrance Feature Ph1 Tot Lot September 10, 2008 AGM Presentation – Page 14 September 10, 2008 AGM Presentation – Page 14

15. Landscaping Report In previous years the landscape maintenance of condo-owned areas was provided through a contract with the Tuscany Residents Association (Tuscany Club) and diligent efforts were made to communicate with Parks Supervisor standards/expectations for maintenance of community-owned areas (i.e. grass trimming, weed control, reseeding/sodding of grass, pruning of shrubs, watering as required) Tuscany Club declined to provide a quotation for 2009 citing manpower and cost issues It was determined that Tuscany Club is responsible for most of the areas surrounding our community and efforts were made through the spring and summer to ensure grass cutting of boulevards and entrance areas were done on routine schedules in line with other well maintained areas of Tuscany September 10, 2008 AGM Presentation – Page 15 September 10, 2008 AGM Presentation – Page 15

16. Landscaping Report Improvements Bark mulch refreshed throughout community Loam and seed laid in Phase I Removal of willow overgrowth in beds Recent Developments There were plans to have the City (Adopt a Park) plant additional shrubs along Tusslewood Drive at the west and east entrances to ravine pathway however weeks before park officials were to attend and review they determined the shrubs would be best in an area just outside the east entrance. Support was withdrawn. Enhanced Landscape Maintenance Agreement: Renegotiation of the agreement between Tuscany Community Association and City of Calgary will probably occur by year end. Tanglewood expects to leverage the new agreement. September 10, 2008 AGM Presentation – Page 16 September 10, 2008 AGM Presentation – Page 16

17. Financial Report September 10, 2008 AGM Presentation – Page 17 September 10, 2008 AGM Presentation – Page 17

18. Review of 2009 Financial Results September 10, 2008 AGM Presentation – Page 18

19. Review of 2009 Financial Results • Operating Expense • - $20K for savings in switching from Waste Management to Enmax for garbage service • + $13K for recycling costs • The increase in plowing expense during the year generally offset by a decrease in landscaping (no major projects in 08-09) • Maintenance Expense • - $7K to undertake work to clean drainage swales, repair damage September 10, 2008 AGM Presentation – Page 19

20. Investment of Reserve Fund • The Board has invested the reserve fund in various short term investments to try to maximize return • Investments consist of term deposits and high interest savings accounts • Term deposits were done for terms of 1-2 years receiving 2.5% - 3.5% interest • All investments are covered by CDIC

21. Appointment of Auditors Recommend leaving the appointment of auditors to the discretion of the incoming Board of Directors Motion from the floor Second from the floor All in favour? September 10, 2008 AGM Presentation – Page 21

22. Current Issues September 10, 2008 AGM Presentation – Page 22 September 10, 2008 AGM Presentation – Page 22

23. Board Issued Letters to Residents • Purpose of Bylaws • Preserve standards and property values • Protect infrastructure (such as drainage systems) • Determining Bylaw Violations • Complaints from residents • Enforcing Violations • Upon investigation, letters issued to residents deemed to be noncompliant with Bylaws • Typical issues include swale blockage, fencing, landscaping and weed control • Compliance • Board works with and/or follows up with residents to achieve compliance September 10, 2008 AGM Presentation – Page 23

24. Questionnaires • Questionnaires issued at this AGM • Information obtained will be used to gain an understanding of the wishes of the community for future direction on: • Shed policy • Fencing policy • Non-Tanglewood property snow removal • Enhanced landscaping September 10, 2008 AGM Presentation – Page 24

25. Board of Directors September 10, 2008 AGM Presentation – Page 25 September 10, 2008 AGM Presentation – Page 25

26. Officers Becoming a Director • President • Daily execution of business of corporation • Chairs meetings • Vice President • Acts on behalf of president in his/her absence • Secretary • Minutes, correspondence • Treasurer • Monitors flow of funds • Prepares budget September 10, 2008 AGM Presentation – Page 26

27. Becoming a Director • Conflict of Interest Policy • Workload • Subcommittees (may be open to residents of the community) • Operations • Landscaping • Traffic calming September 10, 2008 AGM Presentation – Page 27

28. Board of Directors • Resignation of the 2008-2009 Board • Election of the 2009-2010 Board • Nominations • “I move that Mrs. B be elected to the Board” • Motion from the floor to cease nominations • Voting • If 7 or fewer individuals are nominated, the group can run as a slate, and a single vote can be taken by attending unit holders. • If more than 7 individuals are nominated, attending unit holders must vote for/against each individual. September 10, 2008 AGM Presentation – Page 28

29. New Business Please raise your hand if you have an issue, question, suggestion, comment or concern you would like to identify September 10, 2008 AGM Presentation – Page 29

30. Adjournment Thank you for coming! September 10, 2008 AGM Presentation – Page 30