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Building Constructive Team Relationships. Heartland Conference April 8, 2008. Objectives. Define team Team characteristics Team roles Team skills. My Favorite Team Building Icebreaker. Divide into groups of 4 or 5

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Building Constructive Team Relationships


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    1. Building Constructive Team Relationships Heartland Conference April 8, 2008

    2. Objectives • Define team • Team characteristics • Team roles • Team skills www.dynamicinstitute.com

    3. My Favorite Team Building Icebreaker • Divide into groups of 4 or 5 • Find ten things you have in common with each other (no body parts or clothing) • Assign note taker • Share your list with another group and find out how much you have in common with them Source: http://humanresources.about.com/od/icebreakers/a/icebreaker_com.htm www.dynamicinstitute.com

    4. What is a Team? • Group of individuals working together • When do you work in teams? www.dynamicinstitute.com

    5. What is a Team? • Together • Everyone • Achieves • More www.dynamicinstitute.com

    6. The Workforce System • WIA’s core is teamwork • Single system • Common goals and objectives • Problem solving WIA www.dynamicinstitute.com

    7. Being a Team Player • Characteristics • Roles and tasks • Skills www.dynamicinstitute.com

    8. Team Characteristics • Trust • Empowerment • Accountability • Motivation www.dynamicinstitute.com

    9. Team CharacteristicsBuilding Trust • Definitions: • “To place confidence in someone.”   • “Willingness to be vulnerable” www.dynamicinstitute.com

    10. TrustAction Steps • Define responsibilities • Develop ground rules www.dynamicinstitute.com

    11. Team Ground Rules • Encourage an open exchange of ideas during team creation. • One person speaks at a time. • Keep team business inside the team. • Everyone participates. • No zingers, put-downs or cheap shots about others’ ideas. • Open disagreement is okay. • Listening is important. • Respect one another, respect the team. • Celebrate achievements. • Share all relevant information. • Every idea is worth exploring. • Maintain confidentiality. www.dynamicinstitute.com

    12. TrustAction Steps • Identify conflict resolution mechanism • Introduce the team • Provide feedback • Building Trust checklist www.dynamicinstitute.com

    13. Team Characteristics Empowerment • Begin new tasks before you are told? • Look for work to fill any spare time? • Make yourself available for extra work or overtime? • Keep communication with superiors open? • Make suggestions? • Try to correct mistakes or problems? • Work without supervision? • Take on extra tasks such as helping with staff or charity events? • Volunteer for committee work? • Demonstrate a commitment to life-long learning? http://ezinearticles.com/?Become-Proactive-And-Master-Success&id=330179 www.dynamicinstitute.com

    14. Team Characteristics Accountability • Understand your role and its importance • Questions: • How would your organization be affected if you failed to complete responsibilities? • Who would take up the slack? • Who would work with your customers the way you do? www.dynamicinstitute.com

    15. Holding Others Accountable • Be willing to confront each other • Accept responsibility for mistakes • Don’t hold grudges www.dynamicinstitute.com

    16. Team CharacteristicsMotivation • “A team whose members are aligned with its purpose, feel a challenge in their task, have a strong sense of camaraderie, feel responsibility for the outcome, and experience growth as a team and in their personal lives, will tend to sustain motivation over the long haul. This is not to say that they will not have difficulties at times, or that members’ wants and needs won’t change over time. In these cases, sometimes changes will have to be made. A member who no longer feels the team is meeting his or her needs may have to leave the team to continue on their own path. But, in as much as it is possible to sustain motivation indefinitely, the factors above will tend to create the best possible environment for it.” Peter Grazier, November 2006 www.dynamicinstitute.com

    17. Team CharacteristicsSummary • Trust • Empowerment • Accountability • Motivation www.dynamicinstitute.com

    18. PracticeWill This Team Be Effective? • I never know when our team is going to be meeting. The leader calls us together whenever he feels that there’s something to talk about. We have no agenda for these meetings, and we’ve never set any kind of ground rules. We don’t even have the same people showing up each time – I don’t know half of the people on this team. www.dynamicinstitute.com

    19. Practice Will This Team Be Effective? • I’ve just become a member of a new team, and I’m really excited about it. The leader spent some time at our first meeting giving us a chance to get to know one another – we played a fun getting to know you activity. We meet the first Tuesday of every month, and I’ve already gotten my first assignment – guess I’d better get to work – I wouldn’t want to let the rest of the team down! www.dynamicinstitute.com

    20. Practice Will This Team Be Effective? • I sit on the board of a national association. We get quite a bit accomplished, although I have to say that I don’t always look forward to going to the meetings. There are a lot of side conversations, and sometimes I feel like people on the team are uncomfortable saying what’s on their mind to the entire group. We used to go out as a group in the evenings, but even that has stopped. I sometimes wonder what our real purpose is. www.dynamicinstitute.com

    21. Roles of Team Members • Shaper • Implementer • Completer Finisher • Coordinator • Team Worker • Resource Investigator • Plant • Monitor-Evaluator • Specialist www.dynamicinstitute.com

    22. Skills of Team Members • Listening • Questioning • Persuading • Respecting • Helping • Sharing • Participating www.dynamicinstitute.com

    23. Team Member SkillsListening • “Silence is never more golden than when you hold it long enough to get all the facts before you speak.” www.dynamicinstitute.com

    24. ListeningGuidelines for Effective Listening • Look directly at the speaker. Making eye contact indicates your attentiveness. • Concentrate on the words and the way things are being said. • Listen for the speaker’s attitudes, feelings, and main ideas. • Nod, make a quick comment, or ask a question to indicate that you are attending to the conversation. • Evaluate the message without judging the speaker. Be open to the person’s values, ideas, and feelings. • Adapted from Effective listening skills. Academic Support Services. Utah State University. www.dynamicinstitute.com

    25. “You should ignore the situation.” “Stand up to him and maybe he won't act that way.” “I know what is wrong; you are depressed. You should see a doctor.” “What do you think would happen if you just ignored the situation?” “How do you think he would react if you stood up to him?” “You sound kind of down. Are you not feeling well? Have you been to a doctor?” Team Member SkillsQuestioning www.dynamicinstitute.com

    26. Team Member SkillsPersuading • So what I hear you saying is that…” • “Could we take your idea one step further and….?” www.dynamicinstitute.com

    27. Team Member SkillsRespecting • A feeling of appreciative, often deferential regard • Do not always have to agree • Separate behavior from person www.dynamicinstitute.com

    28. Team Member SkillsHelping • Make it easier or possible by providing assistance www.dynamicinstitute.com

    29. Team Member SkillsSharing • Information • Joe: I guess the only thing we haven’t checked off yet are the marketing postcards. Dave, how are they coming? • Dave: Well, we’ve got a problem. The company that was printing these for us went out of business, and the only other printing company in town can’t meet our deadline. • Thoughts • Feelings www.dynamicinstitute.com

    30. Team Member SkillsSharing • Information • Thoughts • Dave: Boy, I don’t know if that can be done – if you read the summaries from the employer focus groups that were held a few months ago, they’re really upset about this center and where it was built. • Joe: I know this isn’t going to be easy - it’s going to take up quite a bit of our time the next couple of months. But we’ve got a good team here – we were all chosen for our specific strengths and knowledge in this area. • Feelings www.dynamicinstitute.com

    31. Team Member SkillsSharing • Information • Thoughts • Feelings • Joe: How did you feel about working on this team? • Shelly: I felt it to be a very positive learning experience. We were able to have constructive discussions, and for the most part were respectful of each other’s feelings. www.dynamicinstitute.com

    32. Team Member SkillsParticipating www.dynamicinstitute.com

    33. Skills of Team Members • Listening • Questioning • Persuading • Respecting • Helping • Sharing • Participating www.dynamicinstitute.com

    34. Objectives • Define team • Team characteristics • Team roles • Team skills www.dynamicinstitute.com

    35. Ann Merrifield, CWDP:BES Dynamic Works Institute 573-864-1839 amerrifield@dynamicinstitute.com www.dynamicinstitute.com www.dynamicinstitute.com